Document Imaging Tech I

Kennedy Krieger Institute, Inc.; Baltimore (MD); On-site; USD 42,000 - 60,000; Full time

Job summary

Kennedy Krieger Institute, Inc. in Baltimore, MD is seeking a Document Imaging Specialist I to perform scanning and data import for the legal medical record, ensuring QA compliance and proper document attribution.

The role involves rounds to collect records, indexing, converting documents, maintaining equipment, and assisting with IT-related imaging issues, all to maintain the integrity of the electronic health record.

Qualifications

• High School Diploma or GED required.
• One year of experience in Health Information Management preferred.

Responsibilities

• Makes rounds throughout the hospital to retrieve records from patient care areas.
• Follows document preparation procedures, ensuring documents belong to the correct patient and flags records not requiring scanning.
• Scans medical records, loose material, raw data, etc. for inclusion in the EHR according to QA procedures.
• Indexes medical records, loose material, raw data, etc. for inclusion in the EHR and audits scanned batches.
• Downloads/converts documents for importing.
• Maintains scanning equipment to ensure image clarity.
• Performs tasks within defined productivity and quality expectations to protect the legal medical record.
• Picks up, delivers, sorts, and distributes interdepartmental mail.
• Retrieves discharged Inpatient charts from the Inpatient Units as needed.
• Enters Release of Information telephone requests.
• Troubleshoots MyChart issues with parents and patients.
• Responsible for cross-training peers.
• Problem solves network issues with IT, Hyland, and Epic Teams.

Education

High School Diploma or GED

Job description

Overview

The Document Imaging Specialist I will perform all aspects of the Document Imaging functions for the legal medical record to include scanning/importing medical records, loose material, raw data, etc. for inclusion in the electronic health record according to established quality assurance procedures and guidelines.

Responsibilities

• Makes rounds throughout the hospital to retrieve records from patient care areas.
• Follows accurate document preparation procedures, ensuring all documents belong to the correct patient, and identify documents that do not require scanning. Scans medical records, loose material, raw data, etc. for inclusion in the electronic health record according to established quality assurance procedures and guidelines. Monitors the imaging system for scanning errors and verifies documents are correct and legible once scanned.
• Indexes medical records, loose material, raw data, etc. for inclusion in the electronic health record according to established quality assurance procedures and guidelines. Supports quality assurance by auditing scanned batches to verify documents belong to the correct patient, ensure clarity of image, and that the correct Doc Types were assigned.
• Downloads/converts documents for importing.
• Maintains scanning equipment to ensure clarity of images, and scan documents according to procedures.
• Performs all tasks within defined expectations for productivity and quality, to ensure the integrity of the legal medical record.
• Picks up, delivers, sorts, and distributes interdepartmental mail.
• Retrieves discharged Inpatient charts from the Inpatient Units as needed.
• Enters Release of Information telephone requests.
• Troubleshoot s MyChart issues with parents and patients .
• Responsible for cross‑training peers.
• Problem solv es network issues with IT, Hyland, and Epic Teams.

Qualifications

EDUCATION: High School Diploma or GED is required.

EXPERIENCE: One year of experience in the Health Information Management field is preferred.