HIM Doc Imaging Tech FT Day

University of Maryland Medical System; Baltimore (MD); On-site; USD 36,000 - 48,000; Full time

Job summary

University of Maryland Medical System Corporation is seeking a Patient Records Clerk to ensure timely retrieval and processing of patient charts from care areas, prepare charts for scanning, and perform quality reviews to guarantee high-quality scanning of records. The role includes death certification filings under state regulations, basic release of information tasks, and collaboration with the HIM team.

Candidates should have a high school diploma; hospital medical record experience is

Qualifications

• High school diploma or equivalent required.
• Experience in hospital medical records or document imaging preferred.
• Experience in quality analysis or similar position preferred.

Responsibilities

• Performs chart prep and scanning per HIM guidelines.
• Reviews scanned images for accuracy and rescreens as needed.
• Indexes documents to correct CSN and EMR location; manages splits/merges.
• Monitors daily work lists and ensures timely processing.
• Validates death certificates and coordinates with physicians and funeral homes.
• Performs Release of Information duties and supports productivity reporting.
• Participates in training and supports Team Leader.

Job description

Job Requirements

Responsible for timely retrieval and processing of appropriate patient charts from patient care areas. Prepares charts for scanning and indexing. Performs quality review to ensure that all patient records and loose documents are scanned with the highest level of quality possible. Performs activities associated with the completion, registration, and timely filing of death certifications in accordance with state regulations. Acts in the capacity of other non-professional positions within the department when needed.

Job Requirements

Responsible for timely retrieval and processing of appropriate patient charts from patient care areas. Prepares charts for scanning and indexing. Performs quality review to ensure that all patient records and loose documents are scanned with the highest level of quality possible. Performs activities associated with the completion, registration, and timely filing of death certifications in accordance with state regulations. Acts in the capacity of other non-professional positions within the department when needed.

Principal Responsibilities And Tasks

• Performs chart preparation and scanning functions as outlined in the HIM Prep/Scan Guidelines.
• Reviews images scanned for accuracy after initial scanning. Identifies documents that are of poor quality and rescan as necessary. Ensures that all scanned documents are positioned correctly and adjust those that are not correct.
• Performing indexing process with accuracy by ensuring documents are indexed to the correct patient contact serial number (CSN), and correct document location within the EMR. Assigns each document to the correct document type and verify that bar-coded documents are correctly indexed. Identifies when it is appropriate to split and merge documents. Performs the splits and merges correctly. Appends and inserts pages/documents when and where appropriate, and according to UMMS indexing guidelines.
• Reviews assigned electronic work lists daily and ensures timely processing of all work items on work lists.
• Validate completion and submit death certificates in accordance with state regulations. When needed, facilitate completion of the death certificate by the appropriate physician. Communicate with funeral homes and coordinate the release of remains.
• Perform technical processing tasks to include Release of Information coverage.
• Maintains expected productivity and quality standards. Completes and submits productivity reports on a weekly basis.
• Communicates any issues/concerns to the Team Leader or appropriate up-line timely and with clear detail. Assists in training new staff.

Work Experience

Education

• High school graduate or equivalent required.

Experience

• None

Licensures/Certifications

• None

Preferred

Experience

• One year's performing document imaging in a hospital medical record department. Previous experience in hospital medical record department or similar medical office setting with additional experience in quality analysis or similar position.