HIM Document Imaging Tech, Full Time, Days

University of Maryland Medical System Corporation; Baltimore (MD); On-site; USD 23,000 - 31,000; Full time

Job summary

University of Maryland Medical System Corporation is seeking a Records Imaging Technician to ensure timely retrieval, preparation, and scanning of patient charts. You will review image quality, index documents to the correct CSN and type, and assist with death certificate processing in compliance with state rules.

The role involves reviewing electronic work lists, maintaining productivity, and supporting Release of Information duties while collaborating with the care teams.

Qualifications

• High school graduate or equivalent required.
• One years performing document imaging in a hospital medical record department. Previous experience in hospital medical record department or similar medical office setting with additional experience in quality analysis or similar position.

Responsibilities

• Performs chart preparation and scanning functions as outlined in guidelines.
• Reviews images scanned for accuracy and rescan as necessary.
• Indexes documents to correct CSN, location, and type; manages splits/merges.
• Reviews daily electronic work lists and ensures timely processing.
• Validate completion and submit death certificates per state regulations and coordinate with funeral homes.
• Perform Release of Information processing; maintain productivity and quality reports.
• Escalates issues to Team Leader and assists in training new staff.

Skills

Chart scanning

Indexing

Quality review

Release of Information

Training & onboarding

Education

High school diploma or equivalent

Tools

EMR systems

Job description

Job Requirements

Responsible for timely retrieval and processing of appropriate patient charts from patient care areas. Prepares charts for scanning and indexing. Performs quality review to ensure that all patient records and loose documents are scanned with the highest level of quality possible. Performs activities associated with the completion, registration, and timely filing of death certifications in accordance with state regulations. Acts in the capacity of other non-professional positions within the department when needed.

Principal Responsibilities And Tasks

• Performs chart preparation and scanning functions as outlined in the HIM Prep/Scan Guidelines.


• Reviews images scanned for accuracy after initial scanning. Identifies documents that are of poor quality and rescan as necessary. Ensures that all scanned documents are positioned correctly and adjust those that are not correct.


• Performs indexing process with accuracy by ensuring documents are indexed to the correct patient contact serial number (CSN), and correct document location within the EMR. Assigns each document to the correct document type and verify that bar-coded documents are correctly indexed. Identifies when it is appropriate to split and merge documents. Performs the splits and merges correctly. Appends and inserts pages/documents when and where appropriate, and according to UMMS indexing guidelines.


• Reviews assigned electronic work lists daily and ensures timely processing of all work items on work lists.


• Validate completion and submit death certificates in accordance with state regulations. When needed, facilitate completion of the death certificate by the appropriate physician. Communicate with funeral homes and coordinate the release of remains.


• Perform technical processing tasks to include Release of Information coverage.


• Maintains expected productivity and quality standards. Completes and submits productivity reports on a weekly basis.


• Communicates any issues/concerns to the Team Leader or appropriate up-line timely and with clear detail. Assists in training new staff.

Education

• High school graduate or equivalent required.

Experience

• None

Licensures/Certifications

• None

Experience

• One years performing document imaging in a hospital medical record department. Previous experience in hospital medical record department or similar medical office setting with additional experience in quality analysis or similar position.

All your information will be kept confidential according to EEO guidelines.

Compensation

Pay Range: $17.00-$22.47