Document Coordinator

A4Assist; Providence (RI); Hybrid; USD 28,000 - 40,000; Part time

Benefits offered by this job

Competitive pay

Part-time schedule (24–32 hours/week)

Temporary project through June 30, 202

Benefits eligibility after 30 hours

Job summary

A4assist seeks a detail-oriented Technical Document Coordinator – Data Entry Technician to support an engineering records migration project in Providence, RI. The role focuses on reviewing, organizing, classifying, and transferring engineering documents into a new online EDMS.

The ideal candidate has experience with engineering docs, understands MEP drawings, and can manage technical records with high accuracy. Part-time, temporary contract through June 30, 2027, with a flexible hybrid schedule.

Qualifications

• Experience in data entry, document control, or records management in engineering, construction, utilities, or similar.
• Ability to read/interpret architectural and MEP drawings.
• Familiarity with HVAC, electrical schematics, mechanical systems, and piping layouts.
• Understanding of engineering document control, indexing and revision control.
• Experience with EDMS platforms (RedEye, BIM 360, Procore or Bentley).
• Proficiency with PDF, DWG, and 3D engineering formats.
• MS Excel and Word competencies.
• High School Diploma or equivalent.

Responsibilities

• Review and interpret engineering documentation, including MEP drawings and reports.
• Code, index, classify and upload documents into the RedEye EDMS platform.
• Assign metadata and maintain version control.
• Organize files and ensure proper classification and lifecycle tracking.
• Identify missing information and discrepancies.
• Coordinate with project managers, engineers, and CAD teams to resolve issues.
• Maintain accuracy and consistency during migration.

Skills

Data entry

Document control

Records management

Read MEP drawings

Attention to detail

Communication

Education

High School Diploma or equivalent

Tools

RedEye EDMS

Autodesk BIM 360

Procore

Bentley ProjectWise

PDFs

DWG

Job description

Technical Document Coordinator – Data Entry Technician

Location: Providence, RI 02912

Pay Rate: $25.00/hour

Schedule: Part-time, 24–32 hours per week | Flexible hybrid schedule

Employment Type: Temporary Contract

Job Description

We are seeking a detail-oriented Technical Document Coordinator – Data Entry Technician to support an engineering records migration project. This role will focus on reviewing, organizing, classifying, and transferring engineering documentation into a new online Engineering Document Management System (EDMS).

The ideal candidate has experience with engineering or construction documentation, understands MEP (Mechanical, Electrical, and Plumbing) drawings, and is comfortable managing technical records with a high level of accuracy.

Key Responsibilities

• Review and interpret engineering documentation, including MEP drawings, commissioning reports, O&M manuals, and testing documentation.
• Code, index, classify, and upload engineering documents into the RedEye EDMS platform.
• Assign document metadata and maintain accurate version control.
• Organize engineering files and ensure proper document classification and lifecycle tracking.
• Identify missing information, inconsistencies, and document discrepancies.
• Coordinate with project managers, engineers, and CAD teams to resolve documentation and indexing issues.
• Maintain accuracy and consistency throughout the document migration process.

Required Qualifications

• 1–2 years of experience in data entry, document control, or records management within engineering, construction, utilities, or related industries.
• Ability to read and interpret architectural and MEP engineering drawings.
• Familiarity with HVAC, electrical schematics, mechanical systems, and piping layouts.
• Understanding of engineering document control, indexing, metadata management, and revision control.
• Experience with RedEye EDMS or similar platforms such as Autodesk BIM 360, Procore, or Bentley ProjectWise.
• Proficiency with PDF, DWG, and 3D engineering file formats.
• Working knowledge of Microsoft Excel, Word, and Bluebeam Revu.
• High School Diploma or equivalent.

Preferred Skills

• Strong attention to detail and accuracy when processing large volumes of technical documentation.
• Ability to identify inconsistencies in engineering drawings, layouts, and technical reports.
• Highly organized, self-motivated, and comfortable with repetitive data management workflows.
• Strong communication skills and ability to coordinate with engineering and project teams.

What We Offer

• Competitive pay of $25.00/hour.
• Part-time schedule of 24–32 hours per week.
• Temporary project opportunity through June 30, 2027.
• Benefits eligibility for employees consistently working at least 30 hours per week, subject to applicable plan terms.