Document Controls Specialist

Insight Global; Austin (TX); On-site; USD 85,000 - 125,000; Full time

Job summary

Insight Global is seeking a seasoned Document Control professional in Austin, TX to manage incoming/outgoing documents, EDMS metadata, and project records for large-scale initiatives. You will ensure formatting, turnover packages, and full traceability of RFIs and submittals across multiple projects.

The role requires 7–10 years in document control, EPC/manufacturing experience, and strong MS Office skills with EDMS proficiency.

Qualifications

• Bachelor's degree in Engineering or equivalent relevant experience.
• 7–10 years of Document Control experience.
• EPC or manufacturing industry experience strongly preferred.
• Proficient with MS Office; basic scripting (PowerShell, VBA) a plus.
• Proficient with EDMS platforms like SharePoint, Aconex, or OpenText.
• Experience maintaining data integrity across large document sets (10k+ records).
• Strong attention to detail and organizational skills.
• Superior verbal and written communication; able to train non-technical staff.

Responsibilities

• Process incoming and outgoing documents, ensuring compliance proper formatting, cover sheets, and quality standards.
• Upload and organize files in EDMS with appropriate metadata
• Create and maintain document placeholders and records
• Arrange documents into appropriate packages design and turnover
• Initiate, track, and expedite document review cycles
• Maintain regular reports and logs identifying open workflows, mail items, submittals, and other documents
• Maintain project distribution matrix
• Manage all project documentation for assigned projects, maintaining records and providing full traceability reporting for RFIs, submittals, and related items

Skills

Document Control

MS Office

Data integrity

Training staff

Verbal and written communication

Education

Bachelor's Degree in Engineering or equivalent relevant experience

Tools

SharePoint

Aconex

OpenText

EDMS

PowerShell

VBA

Job description

Job Description

Process incoming and outgoing documents, ensuring compliance proper formatting, cover sheets, and quality standardsUpload and organize files in EDMS with appropriate metadataCreate and maintain document placeholders and recordsArrange documents into appropriate packages design and turnoverInitiate, track, and expedite document review cyclesMaintain regular reports and logs identifying open workflows, mail items, submittals, and other documentsMaintain project distribution matrixManage all project documentation for assigned projects, maintaining records and providing full traceability reporting for RFIs, submittals, and related items

Skills and Requirements

Bachelor's Degree in Engineering or equivalent relevant experience7-10 years of Document Control experienceEPC or manufacturing industry experience strongly preferredIntermediate to advanced skills in MS Office Suite. Basic scripting (PowerShell, VBA) is a plusProficient with EDMS platforms like SharePoint and Aconex, OpenText, or equivalentProven ability to maintain data integrity across large document sets (10k+ records); experience with mega projects (~$1B cost, 4+ years) preferredDetail-oriented with exceptional organizational skillsSuperior verbal and written communication skills; capable of training non-technical staff

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to [e-mail].