Document Controls Manager

STV Incorporated; Roseville (CA); On-site; USD 137,000 - 157,000; Full time

Benefits offered by this job

Health insurance, including an option 

Dental insurance

Vision insurance

Flexible Spending Accounts (Healthcare

Disability insurance

Life Insurance and Accidental Death &D

401(k) Plan

Retirement Counseling

Employee Assistance Program

Paid Time Off (starting at 16 days)

Paid Holidays (9 days)

Back-Up Dependent Care (up to 10 days)

Parental Leave (up to 80 hours)

Continuing Education Program

Professional Licensure and Society Sub

Job summary

STV Incorporated is seeking a Document Controls Manager for our Sacramento, CA office to lead document control across a portfolio of capital projects. You will establish systems, manage logs, revisions, and access, and ensure compliance with public records requirements and audits.

The role demands strong experience with Procore or similar platforms, excellent organizational skills, and the ability to coordinate documentation among owners, consultants, contractors, and stakeholders.

Qualifications

• 5+ years of document control experience on major capital construction projects.
• Experience with document management systems and control procedures.
• Familiarity with public-sector records management requirements.
• Ability to coordinate docs among owners, consultants, contractors, and stakeholders.
• Strong organizational and communication abilities.

Responsibilities

• Establish and maintain document control systems and workflows.
• Administer submittal logs, RFIs, change orders, and action item registers.
• Control revisions of drawings, specs, and contracts; ensure current-set integrity.
• Manage document repositories, permissions, and revision histories across teams.
• Support implementation of web-based PM and DMS platforms used by project teams.
• Coordinate review, approval, distribution, and archiving of documents.
• Maintain records retention per policies and public records regulations.
• Generate reports and dashboards to support project management.
• Provide training on document control procedures and system usage.

Skills

Document management

Public sector records

Organizational skills

Communication

Attention to detail

Education

Associate or Bachelor’s degree in Construction Management/related field

Tools

Procore

e-Builder

Aconex

SharePoint

Autodesk Construction Cloud

Job description

STV is seeking a Document Controls Manager to join our Project Controls department at our Sacramento, CA office.

STV is seeking a highly organized and experienced Document Controls Manager to support major capital improvement and public infrastructure programs throughout California. This position will be responsible for establishing, maintaining, and administering comprehensive document control processes, systems, and procedures across a portfolio of complex construction projects.

The ideal candidate will possess strong experience with document management platforms, construction project controls processes, public-sector records management requirements, and the coordination of documentation among owners, consultants, contractors, and stakeholders.

The Document Controls Manager will play a key role in ensuring the accuracy, integrity, accessibility, and retention of project documentation while supporting compliance with public records requirements, audit requests, and agency reporting standards.

Responsibilities

• Establish and maintain document control systems, file structures, naming conventions, and document workflows across a portfolio of capital construction projects.
• Develop, implement, and enforce document control procedures, standards, and best practices to ensure consistency and compliance across all projects.
• Administer and maintain project submittal logs, Request for Information (RFI) logs, change order logs, action item registers, and related project tracking systems.
• Control drawing, specification, and contract document revisions while maintaining current-set integrity throughout all project phases.
• Manage contract document repositories, version control processes, document distribution lists, access permissions, and revision histories across multiple consultant and stakeholder organizations.
• Support implementation, configuration, and administration of web-based project management and document management platforms utilized by project teams.
• Coordinate document review, approval, distribution, and archiving processes for project stakeholders, consultants, contractors, and client representatives.
• Maintain records retention practices in accordance with Judicial Council policies, public-sector requirements, organizational standards, and applicable public records regulations.
• Monitor document quality, completeness, and compliance with established project controls and document management procedures.
• Prepare and assemble document packages supporting audits, Department of Finance reviews, executive reporting requirements, and public records requests.
• Provide training, guidance, and ongoing support to Judicial Council staff, project teams, consultants, and contractors regarding document control procedures and system usage.
• Generate document control reports, dashboards, and performance metrics to support project management and executive decision-making.
• Support project managers, cost engineers, schedulers, and other project controls personnel by ensuring timely access to accurate project documentation.
• Coordinate document closeout activities, turnover packages, archiving efforts, and long-term records management requirements.
• Identify opportunities to improve document management processes, workflows, reporting capabilities, and system utilization.

Required Qualifications

• Associate's or Bachelor's degree in Construction Management, Business Administration, Information Management, Engineering, or a related field; equivalent relevant experience may be considered in lieu of formal education.
• Minimum of five (5) years of document control experience supporting capital construction, infrastructure, facilities, or public-sector programs.
• Demonstrated experience establishing and administering document management systems and document control procedures on large-scale construction projects.
• Strong knowledge of construction documentation including drawings, specifications, RFIs, submittals, change orders, contracts, meeting records, and project correspondence.
• Experience managing document repositories, user permissions, version control, and document retention requirements.
• Proficiency with document management and project management platforms such as Procore, e-Builder, Aconex, SharePoint, Autodesk Construction Cloud, or comparable systems.
• Strong organizational, analytical, and problem-solving skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and coordinate activities across numerous projects and stakeholder groups.

Preferred Qualifications

• Experience supporting public-sector capital programs, government agencies, courthouse facilities, or similar institutional construction projects.
• Familiarity with Judicial Council project delivery processes, records retention policies, and public records requirements.
• Experience preparing and coordinating documentation for audits, regulatory reviews, and compliance assessments.
• Knowledge of project controls principles including cost management, scheduling, reporting, and change management processes.
• Experience training users and administering enterprise-level document management systems.
• Advanced proficiency with Microsoft Office Suite, including Excel, Word, PowerPoint, and SharePoint.

Compensation Range

$137,198.91 - $156,798.76

Benefits

• Health insurance, including an option with a Health Savings Account
• Dental insurance
• Vision insurance
• Flexible Spending Accounts (Healthcare, Dependent Care and Transit and Parking where applicable)
• Disability insurance
• Life Insurance and Accidental Death & Dismemberment
• 401(k) Plan
• Retirement Counseling
• Employee Assistance Program
• Paid Time Off (starting at 16 days)
• Paid Holidays (9 days)
• Back-Up Dependent Care (up to 10 days per year)
• Parental Leave (up to 80 hours)
• Continuing Education Program
• Professional Licensure and Society Memberships

STV is committed to paying all of its employees in a fair, equitable, and transparent manner. The listed pay range is STV's good-faith salary estimate for this position. Please note that the final salary offered for this position may be outside of this published range based on many factors, including but not limited to geography, education, experience, and/or certifications.

STV is one of the top infrastructure-focused professional services firms in North America. Founded in 1912, STV advises, plans, designs, engineers and delivers the infrastructure that powers local economies, including transportation systems, buildings, water and other facilities.

Headquartered in New York City, the company has more than 65 offices and 3,400 employees who reimagine the solutions and structures that connect our communities.

The firm is ranked 32nd in Engineering News-Record's Top 500 Design Firms survey and is 10th in its transportation category.

STV is deeply committed to investing in its people and creating a world-class employee experience. We are passionate about mentoring, coaching and cultivating our talent because we know they are destined to become the next generation of industry leaders.

We're also committed to delivering formative career experiences - and we do that by providing challenging and unique work experiences, by mapping multiple ways to advance (beyond the traditional career ladder!) and by recognizing those who successfully chart new and exciting paths for the firm.

We value a wide range of perspectives and experiences, without regard to any factor or characteristic, regardless of whether it is a category protected by federal, state and/or local law, making them an integral part of how we work. Our approach ensures that every individual is respected, heard, and given opportunities to contribute meaningfully. We remove barriers and create pathways for growth, embedding fairness into our daily operations.

Learn more at stvinc.com.

STV exists to make communities better through innovative solutions that connect people, places and the present to the future. Our local teams throughout the country deeply understand the needs of their communities and have the expertise to provide solutions.

We are also committed to giving back to our communities and our neighbors through volunteering and philanthropic activities; fundraising events; scholarships, internships, and mentoring; and sustainability and community improvement projects. Learn more.

STV provides equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.