Document Controls Lead

Praetorian Power Protection; El Paso (TX); On-site; USD 90,000 - 130,000; Full time

Job summary

Praetorian Power Protection is seeking a Document Controls Lead for its El Paso data center projects. You will establish and manage the EDMS, govern metadata, and ensure audit-ready records from submittals to turnover packages.

Lead cross-functional teams comprising owners, GC, engineering, and QA/QC to maintain strict standards and timely information flow across high-availability construction initiatives.

Qualifications

• 5+ years of dedicated document control experience, with leadership roles on large-scale industrial or data center projects.
• Experience coordinating with owners, general contractors, engineering, and QA/QC teams to ensure document alignment.

Responsibilities

• Establish, standardize, and maintain the central document management system (EDMS) for high-risk construction.
• Oversee lifecycle tracking of drawings, submittals, RFIs, change orders, specs, and test reports.
• Organize pre-commissioning logs, NETA documentation, and turnover packages for closeout.
• Manage access controls and document security across multi-company teams.
• Collaborate with project managers and engineers to resolve bottlenecks and ensure fast turnaround.

Skills

Document control leadership

Attention to detail

Cross-functional teamwork

Audit readiness

Metadata governance

Education

Bachelor's degree in Business Administration, Information Management, Construction Management, Engineering, or an equivalent combination of education and experience

Tools

Procore

Autodesk Construction Cloud / BIM 360

Aconex

Bluebeam Revu

SharePoint

Job description

Job DetailsJob Location: El Paso, TX 79900Position Type: Full TimeJob Category: CommissioningPraetorian Power Protection, the leader in NETA testing and staff augmentation to the mission-critical industry, is searching for an experienced Document Controls Lead to join our El Paso, TX data center team. In this role, you will establish, implement, and oversee document control standards, workflows, and archival systems across large-scale, high-availability data center construction and commissioning projects. You will lead document management strategies, enforce strict metadata compliance, and ensure seamless information flow between owners, general contractors, engineering teams, and testing personnel.

Key Responsibilities

• Document Management Strategy: Establish, standardize, and maintain the central document management system (EDMS) and control policies tailored for high-risk mission-critical construction.
• Lifecycle Tracking & Auditing: Oversee the end-to-end receipt, registration, tracking, distribution, and archival of engineering drawings, submittals, RFIs, change orders, specifications, and test reports.
• Commissioning & NETA Documentation: Organize and manage pre-commissioning logs, NETA electrical test reports, scripts, and multi-level Cx data (L1-L5) to ensure audit readiness and seamless closeout.
• Access & Security Governance: Administer system permission levels, file access rights, and document security protocols to maintain confidentiality and data integrity across multi-company project teams.
• Cross-Functional Workflow Lead: Partner with project managers, field superintendents, QA/QC directors, and design engineers to resolve document bottlenecks and enforce fast turnaround times.
• Quality & Compliance Verification: Perform regular quality checks on incoming and outgoing drawings, specifications, and design updates for proper revision labeling, formatting, and metadata accuracy.
• Turnover & Closeout Management: Drive the compilation, verification, and handover of final As-Built drawings, operations & maintenance (O&M) manuals, warranties, and turnover packages to the client.

Qualifications

• Education: Bachelor's degree in Business Administration, Information Management, Construction Management, Engineering, or an equivalent combination of education and experience.
• Experience: 5+ years of dedicated document control experience, with at least 2 years in a leadership or senior role on mission-critical, mega-scale industrial, or high-tech facility projects.
• Software Proficiency: Expert proficiency in construction document control platforms (e.g., Procore, Autodesk Construction Cloud / BIM 360, Aconex, Bluebeam Revu, SharePoint).
• Technical Familiarity: Solid understanding of data center construction terminology, MEP engineering drawings, technical submittal workflows, and field inspection reporting.
• Communication & Leadership: Strong organizational skills, sharp attention to detail, and proven ability to enforce process compliance across cross-functional teams.

Preferred Qualifications

• Certified Document Control Professional (CDCP) or equivalent credential.
• Experience managing document control for data center hyperscalers or co-location providers.
• Familiarity with NETA testing documentation, electrical/mechanical commissioning flows, and turn-over package structures.