Document Controller

Babcock & Wilcox; Akron (OH); On-site; USD 42,000 - 65,000; Full time

Job summary

Babcock & Wilcox Akron seeks a Document Controller to manage the lifecycle of project documentation, ensure accuracy, and coordinate with project teams. The role emphasizes meticulous data entry, metadata maintenance, and timely distribution across PLM and SharePoint.

The position requires strong organizational skills, attention to detail, and the ability to learn various software applications to ensure compliant deliverables across the organization.

Qualifications

• Associates degree or high school diploma required with relevant document-control or data-entry experience.
• Strong written and verbal communication.
• Organized, detail-oriented with robust follow-up to handle large document volumes.
• Ability to learn software applications; PLM familiarity is a plus.
• Proficient with Microsoft Outlook, Word, Excel, etc.

Responsibilities

• Process and distribute project documents and submittals.
• Maintain document metadata, revisions, and lifecycle statuses.
• Prepare and issue internal and external transmittals.
• Maintain document registers and status reports.
• Coordinate with Project Engineers, Managers, vendors, and stakeholders.
• Monitor workflows and follow up on reviews and actions.

Skills

Written and verbal communication

Organizational skills

Attention to detail

Decision making

Conflict management

Software proficiency

MS Office

Education

Associate's degree or High School diploma or equivalent

Tools

PLM system

Job description

The Document Controller processes, distributes, tracks, and maintains project documentation throughout the document lifecycle. The position maintains accurate document information and coordinates with project teams to ensure documentation is properly controlled, distributed, and available when needed.

DUTIES

• Processes and distributes engineering, vendor, customer, and project documents, including document routings and submittals.
• Maintains document metadata, revisions, lifecycle statuses, and distribution requirements.
• Prepares and issues internal and external transmittals.
• Maintains document registers and status reports.
• Coordinates with Project Engineers, Project Managers, vendors, and other stakeholders.
• Reviews documentation for completeness, accuracy, and compliance with established document control requirements.
• Supports PLM, InEight, SharePoint, Excel, and other approved document-management systems.
• Performs document consolidation and supports document review activities.
• Monitors document workflows and follows up on outstanding reviews, approvals, and required actions.
• Performs other duties as required.

Qualifications

• Associates degree or High School diploma or equivalent required with relevant work experience under document control and/or data entry experience
• Solid written and verbal communication
• Organized and detail oriented with strong follow-up skills to manage large volumes of documentation. Ability to understand priorities.
• Quality and timely decision making. Conflict management.
• Must be able to learn various software applications. For example, familiarity with PLM system is highly desirable.
• Must demonstrate proficiency in computer skills and Microsoft Outlook, Word, Excel, etc.