Document Control Specialist: Quality & Change Lead

Harmar; Sarasota, Northern (FL, KY); Hybrid; USD 60,000 - 75,000; Full time

Job summary

Harmar Mobility is seeking a Documents Control Specialist to join our Quality team. In this role you will manage the QMS document control database, review changes, and support cross-functional teams to ensure compliant, timely documentation.

You will serve as the primary administrator for the QMS, coordinate change control activities, generate quality reports, and help prepare for internal and external audits.

Qualifications

• 3 to 5 years related experience and/or training; or equivalent combination of education and experience.
• Experience with document control, change control and product life cycle and data management (PLM).
• Ability to effectively communicate information to all audience levels.
• Intermediate Microsoft app proficiency.
• Minimum GED or associates degree
• Bachelor's degree is preferred
• Experience with ISO, FDA or similar regulations is preferred.
• Experience with Product Lifecycle Management (PLM).
• Excellent communication skills (both verbal and written).
• Highly detail oriented.
• Ability to effectively present information.
• Self-motivated and proactive with strong customer service orientation.
• Ability to establish and maintain effective and cooperative working relationships with those contacted in the course of work.
• Experience with data organization, presentation and project management.
• Intermediate or above skill in the use of Microsoft Office Suite required. Project completion driven.

Responsibilities

• Review proposed document/drawing changes and proofread against redlines to ensure accurate implementation.
• Document review and redline creation against the standard.
• Primary Administrator for Harmar quality management system (QMS).
• Review and analyze change requests and deliverables for compliance with documentation processes and standards before submitting for approval.
• Coordinate and facilitate meetings related to change control
• Coordinate change activities with other functional areas/sites.
• Transmit approved change orders and assure follow up and closure.
• Provide training to various groups on engineering change requests (ECR), engineering change orders (ECO) and related product data management processes.
• Assist Project Management with new product introductions as it relates to core data management responsibilities.
• Assist in periodic document review initiatives and SOP updates.
• Assist the Marketing Department with change control activities.
• Proficiency with generation of timely reports in the QMS system.
• Foster and promote a culture of continuous improvement.
• Provide document control support to all departments via change orders.
• Ensure adherence to quality and compliance requirements.
• Proofread documents and maintain attention to detail.

Skills

Document control

Change control

PLM

Data management

Communication skills

Microsoft Office

Detail oriented

Team collaboration

Self-motivated

Project management

Education

GED or Associate degree

Bachelor's degree preferred

Tools

PLM software

QMS software

Job description

Harmar Mobility is seeking a Documents Control Specialist to join our Quality team. In this role you will manage the QMS document control database, review changes, and support cross-functional teams to ensure compliant, timely documentation.

You will serve as the primary administrator for the QMS, coordinate change control activities, generate quality reports, and help prepare for internal and external audits.