Document Control Specialist — Aerospace/Medical (eQMS)

VulcanForms Inc.; Harvard (MA); On-site; USD 69,000 - 95,000; Full time

Benefits offered by this job

Equity package

Medical, dental, vision, and life保险

401(k) with company match

Paid time off

Job summary

VulcanForms is seeking a Document Control Specialist to join our quality, manufacturing, and engineering teams in Massachusetts. You will manage documentation within the QMS, ensure formatting and metadata standards, and support audits and compliance in aerospace and medical manufacturing.

Responsibilities include version control, lifecycle tracking, Change Orders, templates, and eQMS administration (Greenlight Guru, Windchill).

Qualifications

• 2–4 years of experience in documentation management.
• Experience in a manufacturing/medical device or aerospace/defense production environment preferred.
• Knowledge of version control practices and document lifecycle workflows.
• Strong attention to formatting, indexing, and metadata tagging.
• Effective written and verbal communication, strong attention to detail, and organizational skills.
• A team player who collaborates across departments and builds positive working relationships.
• Discretion with sensitive or proprietary information.

Responsibilities

• Review and approve documentation per internal procedures.
• Ensure document formatting, naming conventions, and metadata standards are met.
• Implement and enforce version control and document approval policies.
• Ensure documentation is maintained and tracked throughout its lifecycle.
• Ensure documents are accurate, up to date, organized, and accessible.
• Review and publish Change Orders to ensure ISO standards are met and resolve discrepancies with owners.
• Create templates and forms for use by other personnel.
• Ensure the organization follows document retention policies and procedures.
• Plan and coordinate documentation releases with owners in adherence with training requirements.
• Manage small documentation projects and execute tasks independently.
• Support administration of eQMS systems (Greenlight Guru, Windchill).
• Prepare documentation packages for audits and compliance reviews.
• Work with Quality SMEs to improve processes and systems for continuous improvement.
• Provide cross-training to staff to ensure compliance.
• Support Quality Control and Document Control with logging, scanning, and filing.

Skills

Documentation management

Attention to detail

Communication skills

Tools

Microsoft Word

Microsoft Excel

Adobe Acrobat

eQMS systems

Job description

VulcanForms is seeking a Document Control Specialist to join our quality, manufacturing, and engineering teams in Massachusetts. You will manage documentation within the QMS, ensure formatting and metadata standards, and support audits and compliance in aerospace and medical manufacturing.

Responsibilities include version control, lifecycle tracking, Change Orders, templates, and eQMS administration (Greenlight Guru, Windchill).