Document Control Specialist – Office & Compliance Support

Dashiell; Houston (TX); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

company-paid life insurance

accidental death and dismemberment保险

long-term disability insurance

employee assistance program

medical coverage through PPO or HDHP (

Job summary

Dashiell in Houston, TX, is seeking a detail‑oriented Document Control Assistant to support project documentation workflows. You will receive and log vendor and client documents, reproduce materials, and ship packages to clients and project teams from our office at 12031 Kurland Dr.

Ideal candidates bring at least 1 year of office experience, proficiency with MS Office, strong written and verbal communication, and the ability to work in a fast‑paced, deadline‑driven environment.

Qualifications

• High school diploma or equivalent is required.
• Minimum 1 year of prior office experience required; engineering industry experience preferred.
• Proficiency in MS Office and Windows operating systems.
• Proficiency with express shipping software such as FedEx and UPS.
• Excellent written and verbal communication skills.
• Ability to conduct yourself and perform job duties in a professional manner.
• Ability to work effectively in a team environment.
• Ability to prioritize, manage time effectively, troubleshoot, and work in a fast-paced, deadline-driven environment.
• Must be organized and detail-oriented with the ability to multi-task.
• Flexibility for occasional overtime.
• Valid driver’s license required; must maintain an acceptable driving record throughout employment.

Responsibilities

• Provide oversight of document controls activities on projects; ensure that quality of document controls deliverables meet expected standards.
• Provide oversight of vendor data activities on projects; ensure that quality of vendor data deliverables meet expected standards.
• Prepare various management and project status reports.
• Communicate with all levels of management, clients, vendors, and project team members to achieve project objectives.
• Receive all deliverables and log them into the document control system, then create and distribute them to clients, vendors, and project personnel.
• Scan, image, organize, and maintain documents and filing systems, adhering to company document procedures.
• Maintain documentation logs utilizing the document control system throughout the project.
• Post documents and drawings to project webpage, FTP site, SharePoint, and other applicable platforms.
• Work closely with project team members on the status of project documents.
• Perform quality assurance checks for outgoing transmittal packages including engineering drawing title block correctness, accurate engineering stamp application, and revision controls.
• Perform basic to intermediate word processing, spreadsheet, and database assignments.
• Monitor status of, perform light duty maintenance as needed, and replenish consumables for large-scale printing devices.
• Mail out and/or distribute documents, parcels, and other materials.
• Ensure work is being performed within the guidelines of company policies and procedures.
• Perform special projects and complete other duties as assigned or requested.

Skills

MS Office

Windows OS

Excellent written and verbal comms

Teamwork

Time management

Detail-oriented

Multi-tasking

Overtime flexibility

Valid driver’s license

Education

High school diploma or equivalent

Tools

FedEx shipping software

UPS shipping software

Job description

Dashiell in Houston, TX, is seeking a detail‑oriented Document Control Assistant to support project documentation workflows. You will receive and log vendor and client documents, reproduce materials, and ship packages to clients and project teams from our office at 12031 Kurland Dr.

Ideal candidates bring at least 1 year of office experience, proficiency with MS Office, strong written and verbal communication, and the ability to work in a fast‑paced, deadline‑driven environment.