Document Control Specialist II: Data & Compliance

One Wagoner County; Broken Arrow (OK); On-site; USD 50,000 - 75,000; Full time

Benefits offered by this job

Healthcare plans

401(k) employer matching

Generous paid time off

Employee equity plan

Tuition reimbursement

Fun office environment

Job summary

Enerflex is seeking a Document Control Specialist to manage official records and data books, ensuring accuracy before submission to customers and Project Management. You will handle sending, receiving, archiving, tracking, and expediting documents within ISO 9001/ASME contexts and energy project settings.

The role requires 2–4 years’ oil and gas document control experience, EDMS familiarity (SharePoint, Vault, Documentum, Open Text, Intelex), and strong Microsoft Office skills.

Qualifications

• 2-4 years of experience in a similar role within the Oil & Gas industry.
• Basic knowledge of ISO 9001, ASME Standards, National Board Registry of pressure vessels.
• Experience using a Document Control application.
• Proficient in EDMS administration such as SharePoint, Vault, Documentum, Open Text, Intelex, etc.
• Ability to prepare clear, accurate and concise reports, charts and graphs.
• Ability to prioritize work effectively to meet changing demands; multi-task.
• Ability to collaborate cross-functionally to problem solve and to work independently on problem solving.
• Fluency in English is mandatory in reading, writing and oral communication.

Responsibilities

• Collect required documentation with the function for submission to Project Management or the customer or develop required data book for Exterran and customer as defined per applicable codes, international standards and customers.
• Organize all Data and Document Control deliverables and activities as defined in the project management plan and monitor the timely delivery of these deliverables.
• Facilitate the flow of information and communication between clients, fabricators, vendors, subcontractors, and staff; expedite deliverables.
• Organize necessary filing and archiving of technical documents.
• Track the submissions and returns of critical product documents throughout the entire project.
• Report status of documentation in relation to project schedule and milestone priorities to Project Management and relevant project personnel.
• Compile required documentation for turnover of the final product document package.
• Drive improvements and efficiencies in our data management systems and processes.
• Maintain an attitude conducive to continuous improvement and be an active contributor to teamwork concepts.

Skills

Document control

EDMS administration

Microsoft Office

Attention to detail

Data entry

Report generation

Communication skills

Education

Bachelor's degree

Tools

SharePoint

Vault

Documentum

Open Text

Intelex

Job description

Enerflex is seeking a Document Control Specialist to manage official records and data books, ensuring accuracy before submission to customers and Project Management. You will handle sending, receiving, archiving, tracking, and expediting documents within ISO 9001/ASME contexts and energy project settings.

The role requires 2–4 years’ oil and gas document control experience, EDMS familiarity (SharePoint, Vault, Documentum, Open Text, Intelex), and strong Microsoft Office skills.