Document Control Specialist – Engineering / Oil & Gas

Yoh Idibu; Houston (TX); On-site; USD 40,000 - 48,000; Full time

Benefits offered by this job

Medical benefits

401(k) plan

Dental & Vision coverage

Life Insurance

Employee assistance program

Job summary

Yoh Life Sciences in Houston, TX is seeking an experienced Document Control Specialist for a contract‑to‑hire opportunity in the energy sector. This role supports engineering and capital projects, collaborating with engineering, procurement, vendors, fabricators, and international clients.

The ideal candidate has 3+ years in oil & gas or EPC document control, with SDRLs, MDRs, EDMS, revision control and transmittals.

Qualifications

• 3+ years of hands-on document control in oil & gas, EPC, or similar project environments.
• Experience with SDRLs, MDRs, EDMS, revision control and transmittals.
• Proficiency with document numbering, distribution and records management.
• Experience with Excel, Word and project documentation tracking.

Responsibilities

• Manage and maintain controlled engineering and project documentation throughout the project lifecycle.
• Prepare, track SDRLs, MDRs and other documentation registers.
• Administer EDMS, ensuring accurate numbering, revision control, distribution and retention.
• Coordinate submissions, approvals, and formal transmittals between teams, vendors, fabricators, and clients.
• Track drawings, specifications, vendor data, certificates and deliverables.
• Support procurement and vendor documentation including POs, FAT/ITP records and close-out packages.
• Monitor overdue reviews and revisions to maintain schedules.
• Ensure compliance with client numbering and submission requirements.
• Coordinate documentation with domestic and international stakeholders.
• Prepare final project documentation including as-builts, O&M manuals and close-out packages.

Skills

Document control

EDMS

Revision control

Transmittals

MS Excel

Communication

Education

Associate/Technical/Bachelor degree

Tools

Aconex

ProjectWise

SharePoint

Livelink

Job description

Yoh Life Sciences is seeking an experienced Document Control Specialist for a contract-to-hire opportunity in Houston, TX. This position supports engineering and capital projects within the energy industry, working closely with engineering, procurement, vendors, fabricators, and international clients.

The ideal candidate brings at least 3 years of hands‑on document control experience in oil & gas, EPC, engineering, fabrication, or similar project-driven environments, with strong knowledge of SDRLs, MDRs, electronic document management systems (EDMS), technical documentation, revision control, and formal transmittals.

Position Details

• Location: Houston, TX 77092
• Schedule: Monday–Friday, 8:00 AM–5:00 PM
• Employment Type: Contract-to-Hire
• Pay Rate: $29–$35/hour, depending on experience

Key Responsibilities

• Manage and maintain controlled engineering and project documentation throughout the project lifecycle.
• Prepare, maintain, and track Supplier Document Requirements Lists (SDRLs), Master Document Registers (MDRs), and other project documentation registers.
• Administer electronic document management systems (EDMS), ensuring accurate document numbering, revision control, distribution, and retention.
• Coordinate document submissions, review cycles, approvals, and formal transmittals between engineering teams, vendors, fabricators, and clients.
• Track engineering drawings, specifications, vendor data, equipment documentation, certificates, and technical deliverables.
• Support procurement and vendor documentation, including purchase orders, bid packages, inspection and testing documentation (FAT/ITP), and supplier deliverables.
• Monitor outstanding documentation, overdue reviews, rejected submissions, and required revisions to maintain project schedules.
• Ensure documentation complies with client-specific numbering, formatting, revision, and submission requirements.
• Coordinate documentation requirements with domestic and international project stakeholders.
• Prepare and reconcile final project documentation, including as-built drawings, O&M manuals, vendor data books, and client close-out packages.
• Maintain accurate project records and support document retrieval for audits, client requests, and project reviews.

Required Qualifications

• 3+ years of hands‑on document control experience within oil & gas, engineering, EPC, energy, fabrication, manufacturing, or similar project-based environments.
• Demonstrated experience managing engineering drawings, technical documentation, vendor deliverables, and revision-controlled records.
• Experience maintaining document registers, tracking submissions, coordinating approvals, and managing formal document workflows.
• Hands‑on experience with electronic document management systems such as Aconex, ProjectWise, SharePoint, Livelink, or comparable platforms.
• Strong understanding of document numbering, revision control, transmittals, document distribution, and records management.
• Proficiency in Microsoft Excel, Word, and document tracking systems.
• Strong organizational skills, attention to detail, and ability to independently manage multiple project deadlines.
• Effective communication skills for coordinating with engineering teams, vendors, and clients.

Preferred Qualifications

• 5+ years of engineering or EPC document control experience.
• Direct experience managing SDRLs, MDRs, vendor document registers, and client transmittals.
• Experience supporting large-scale or international engineering projects.
• Familiarity with procurement documentation, purchase orders, bid packages, FAT/ITP records, and project close-out packages.
• Experience working within ISO 9001 quality management environments.
• Associate degree, technical certification, or bachelor's degree in a related field.

Additional Information This position initially focuses on dedicated document control support across multiple engineering projects. As the organization grows, there may be opportunities to expand into broader project coordination responsibilities.

Yoh is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to protected characteristics under applicable law.

Yoh, a Day & Zimmermann company, is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Visit https://www.yoh.com/applicants-with-disabilities to contact us if you are an individual with a disability and require accommodation in the application process.

For California applicants, qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All of the material job duties described in this posting are job duties for which a criminal history may have a direct, adverse, and negative relationship potentially resulting in the withdrawal of a conditional offer of employment.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

By applying and submitting your resume, you authorize Yoh to review and reformat your resume to meet Yoh's hiring clients’ preferences. To learn more about Yoh's privacy practices, please see our Candidate Privacy Notice: https://www.yoh.com/privacy-notice

Estimated Min Rate: $29.00

Estimated Max Rate: $35.00

What's In It for You?

• Medical, Prescription, Dental & Vision Benefits (for employees working 20+ hours per week)
• Health Savings Account (HSA) (for employees working 20+ hours per week)
• Life & Disability Insurance (for employees working 20+ hours per week)
• MetLife Voluntary Benefits
• Employee Assistance Program (EAP)
• 401K Retirement Savings Plan
• Direct Deposit & weekly epayroll
• Referral Bonus Programs
• Certification and training opportunities

Note: Any pay ranges displayed are estimations. Actual pay is determined by an applicant's experience, technical expertise, and other qualifications as listed in the job description. All qualified applicants are welcome to apply.