Document Control Specialist

Colliers Engineering; Seattle (WA); On-site; USD 65,000 - 120,000; Full time

Benefits offered by this job

Employer-Provided Healthcare

Paid Time Off

401(k) retirement plan with company 50

Flexible Spending Accounts

Employee Assistance Program

Job summary

Ramos CS, now part of Colliers Engineering & Design, seeks a Document Control Specialist to support the Project Controls group on a light rail extension program's trackwork and systems construction contract. The role maintains, organizes, stores, and retrieves project documents for the field office, supporting the Resident Engineer and office staff.

You will ensure records meet Authority standards, manage logs for submittals and RFIs, and perform periodic quality checks while working on-site in

Qualifications

• Bachelor's degree or two-year associate degree preferred.
• Approximately 3+ years of document control experience, preferably on construction or public infrastructure projects.
• Proficiency with SharePoint, Microsoft Office, and electronic document management or PMIS platforms.
• Strong organizational skills and attention to detail.
• Must be able to work on-site in Seattle.
• Ability to read, write and understand English for purposes of comprehending written job-related communications and verbal instructions and interactions.

Responsibilities

• Collects, retains, retrieves, distributes, and transmits project documents, including baseline documents, contract documents, engineering drawings, correspondence, transmittals, reports, and quality records.
• Creates, logs, copies, distributes, and files contract correspondence and electronic files.
• Maintains logs for submittals, RFIs, non-conformance reports, change documents, and other contract records.
• Maintains current contract drawings and specifications and supports tracking of as-built and record documents.
• Uploads and manages documents in SharePoint or the Authority's designated PMIS.
• Performs periodic quality checks on documents, files, databases, and metadata to confirm compliance with Authority requirements.
• Supports timely retrieval and assembly of documents for internal and external audits.
• Follows the Authority's Project Control Policies and Procedures, Construction Management Manual, and document control desk instructions.
• Supports closeout documentation and turnover of project records.
• Performs other administrative support functions for the field office as needed.

Skills

Organizational skills

Attention to detail

English literacy

Education

Bachelor's degree

Associate degree

Tools

SharePoint

Microsoft Office

PMIS platforms

Job description

Overview

Ramos CS, now part of Colliers Engineering & Design, is an engineering, program, and construction management firm providing quality transit, transportation, and infrastructure consulting services on public projects across the Western United States. We focus our solutions on mobility-related projects that serve the needs of our communities within the municipal, transit, transportation, airport, and port sectors.

With a staff of diversified, licensed professionals, our philosophy stems from the idea that successful project execution starts with people.

We are seeking a Document Control Specialist to support the Project Controls group of the Construction Management Consultant (CMC) team on a light rail extension program's trackwork and systems construction contract. The Document Control Specialist maintains, organizes, stores, and retrieves project and administrative documents for the construction field office, supports the Resident Engineer and office engineering staff, and ensures project records meet the Authority's documentation standards.

Responsibilities

• Collects, retains, retrieves, distributes, and transmits project documents, including baseline documents, contract documents, engineering drawings, correspondence, transmittals, reports, and quality records.
• Creates, logs, copies, distributes, and files contract correspondence and electronic files.
• Maintains logs for submittals, RFIs, non-conformance reports, change documents, and other contract records.
• Maintains current contract drawings and specifications and supports tracking of as-built and record documents.
• Uploads and manages documents in SharePoint or the Authority's designated project management information system (PMIS).
• Performs periodic quality checks on documents, files, databases, and metadata to confirm compliance with Authority requirements.
• Supports timely retrieval and assembly of documents for internal and external audits.
• Follows the Authority's Project Control Policies and Procedures, Construction Management Manual, and document control desk instructions.
• Supports closeout documentation and turnover of project records.
• Performs other administrative support functions for the field office as needed.

Qualifications

• Bachelor's degree or two-year associate degree preferred.
• Approximately 3+ years of document control experience, preferably on construction or public infrastructure projects.
• Proficiency with SharePoint, Microsoft Office, and electronic document management or PMIS platforms.
• Strong organizational skills and attention to detail.
• Must be able to work on-site in Seattle.
• Ability to read, write and understand English for purposes of comprehending written job-related communications and verbal instructions and interactions.

Compensation: $65,000 to $120,000 per year (depending on qualifications)

What We Offer

Ramos Consulting Services, now a part of Colliers Engineering & Design, offers competitive benefits that support our employees in their life and career. This position is eligible for company benefits including but not limited to:

• Employer-Provided Healthcare: 100% employer-paid medical, dental, and vision insurance for employee base plans. We also provide a 40% employer contribution toward dependent or family coverage plans.
• Paid Time Off: 120 hours of combined PTO and Sick Time annually, in addition to paid holidays.
• Retirement Planning: Participation in a 401(k) retirement plan with a generous company match of 50% on the first 6% of employee contributions.
• Flexible Spending Accounts: Pre-tax FSA/HSA options for medical, dental, and dependent care expenses to help manage out-of-pocket costs.
• Employee Wellness & Support: 100% employer-paid Employee Assistance Program (EAP) providing 24/7 confidential support for work-life balance, financial wellness, and emotional well-being.
• National Resources & Career Growth: As part of the Colliers Engineering & Design national platform, employees have access to expanded technical resources, mentorship, and diverse career development opportunities across the Western United States and beyond.