Document Control Specialist and Dispatcher

Rose Cay Maritime; Houston (TX); On-site; USD 40,000 - 80,000; Full time

Job summary

Join a dynamic and innovative maritime logistics company as a Document Control Specialist and Dispatcher. This exciting role offers the chance to manage essential documentation while coordinating vessel movements in a rapidly evolving industry. You'll work closely with various stakeholders, ensuring smooth operations and compliance with maritime regulations. This position not only provides a unique opportunity for professional growth but also allows you to contribute to the company's mission of delivering high-quality services in the energy supply chain. If you thrive in a fast-paced environment and are eager to make an impact, this could be the perfect fit for you.

Qualifications

• High school diploma required; additional education in logistics or maritime studies is a plus.
• Exceptional attention to detail and organizational skills are essential.

Responsibilities

• Manage and maintain company documents for compliance and accuracy.
• Coordinate and schedule vessel movements with stakeholders.
• Support document control procedures and provide excellent customer service.

Skills

Organizational Skills

Attention to Detail

Verbal Communication

Written Communication

Problem-Solving Skills

Education

High School Diploma

Education in Document Management

Education in Maritime Studies

Education in Logistics

Tools

Microsoft Office Suite

Document Management Software

Maritime Software

Job description

Document Control Specialist and Dispatcher

About the Organization

Rose Cay Maritime (RCM) is a growing company focused on reimagining the Jones Act to lead in the Energy Transition. Founded in 2021, RCM has undertaken one of the most complex projects in the Jones Act, acquiring one of the largest Articulated Tug Barge (ATB) fleets and putting the vessels into service with the world's leading energy companies as a new entrant. RCM now operates a Jones Act fleet of 18 vessels on all three coasts, consisting of tugs ranging from 4,000 to 10,000 HP and barges ranging from 55,000 to 260,000 bbls.

RCM is tactical with a unique culture of entrepreneurial ingenuity within the Jones Act. Our innovative employees and advisory board are industry leaders with expertise across maritime operations, supply chain, logistics, data analytics, and real asset investment. RCM provides safe, reliable, and environmentally friendly solutions in the mission-critical energy supply chain for Fortune 100 companies.

Dove Cay, LLC, an affiliate of Rose Cay Maritime, LLC, is a provider of crewing and technical management services to owners of Jones Act vessels that provide maritime shipping services for clean and traditional energy products to a variety of customers across the U.S.

Rose Cay Maritime (RCM) is an Equal Employment Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Description

We are seeking a motivated and detail-oriented individual to join our growing team at Rose Cay Maritime, part of the Jones Act shipping industry. As a dynamic and expanding company, we are committed to providing high-quality maritime logistics services while maintaining a supportive and innovative work environment. This dual-role position involves managing and maintaining company documents while assisting in coordinating and managing the movement of vessels. The ideal candidate will be adaptable, have strong organizational skills, and possess a keen interest in both document management and maritime logistics. At Rose Cay Maritime, we believe that a solid organizational foundation is crucial to ensuring smooth operations and future success. This role offers a unique opportunity to be part of something exciting and contribute to our continued growth, while also developing your career in a rapidly evolving industry.

Full-Time/Part-Time: Full-Time

Position: Document Control Specialist and Dispatcher

Exempt/Non-Exempt: Exempt

Position Requirements

PRIMARY DUTIES AND RESPONSIBILITIES

• Assist in the creation, review, and revision of documents to ensure accuracy and compliance with company standards.
• Maintain and organize electronic and physical document storage systems.
• Ensure proper labeling, indexing, and filing of documents for easy retrieval.
• Support the implementation and maintenance of document control procedures and policies.
• Assist in the distribution and tracking of documents.
• Assist in scheduling and coordinating vessel movements, including arrivals, departures, and berthing assignments.
• Communicate with vessel captains, port authorities, and other stakeholders to support smooth operations.
• Monitor vessel movements and provide updates to Regional Managers and relevant parties.
• Maintain accurate records of vessel activities, including logs and reports.
• Ensure compliance with maritime regulations and company policies.
• Support senior dispatchers in responding to emergencies and unexpected situations.
• Collaborate with various departments to ensure document control and dispatch processes are followed.
• Utilize maritime software and tracking systems to assist in managing vessel movements.
• Provide excellent customer service to clients and stakeholders.

EDUCATIONAL/CERTIFICATIONS/EXPERIENCE MINIMUM REQUIREMENTS/OTHER SKILLS/ABILITIES REQUIRED

• High school diploma or equivalent; additional education in document management, maritime studies, or logistics is a plus.
• Exceptional attention to detail and excellent organizational skills are essential to manage both documents and vessel operations efficiently.
• Strong verbal and written communication skills are a must, with the ability to effectively interact with both internal teams and external stakeholders, including vessel captains and port authorities.
• Proficiency in Microsoft Office Suite and document management software.
• Basic proficiency in maritime software and tracking systems is a plus.
• Ability to work under pressure and handle multiple tasks simultaneously.
• Basic understanding of regulatory requirements and standards related to document control and maritime logistics.
• Flexibility to work outside of regular hours, including nights, weekends, and holidays, as required by operational demands.
• Strong problem-solving skills and a willingness to learn and adapt to new technologies and processes.

Note: This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.

The company is an Equal Opportunity Employer, drug-free workplace, and complies with ADA regulations as applicable.

Candidate will be subject to pre-employment background check and drug testing.

Number of Openings: 1

Location: Dove Cay

This position is currently accepting applications.