Document Control Specialist

VulcanForms Inc.; Ayer (MA); On-site; USD 69,000 - 95,000; Full time

Benefits offered by this job

Equity

Medical, dental, vision

Life insurance

401(k) plan with company match

Generous PTO

Job summary

VulcanForms Inc. in the United States (Massachusetts) seeks a Document Control Specialist to manage documentation within our QMS, ensuring compliance with government regulations and ISO standards in aerospace and medical manufacturing.

You will maintain metadata, enforce version control, and coordinate audits, working with engineering, quality, and manufacturing teams to improve processes. Strong attention to detail is essential.

Qualifications

• 2–4 years of experience in documentation management.
• Experience in a manufacturing and/or medical device or aerospace and defense production environment strongly preferred.
• Knowledge of version control practices and document lifecycle workflows.
• Strong attention to formatting, indexing, and metadata tagging.
• Strong knowledge of MS Word, Excel, and Adobe.
• Experience using eQMS and/or PLM systems.
• Effective written and verbal communication, strong attention to detail, and organizational skills.
• A team player who collaborates across departments and builds positive relationships.
• Discretion with sensitive or proprietary information.

Responsibilities

• Release documentation within the QMS in collaboration with quality, manufacturing, and engineering.
• Ensure formatting, naming conventions, and metadata standards.
• Implement version control and document approval policies.
• Maintain and track documents throughout their lifecycle.
• Review and publish Change Orders per procedures and ISO standards.
• Create templates and forms for use by others.
• Ensure retention policies are followed and documentation is organized.
• Plan and coordinate documentation releases with owners and training requirements.
• Manage small documentation projects and execute tasks independently.
• Support administration of eQMS systems such as Greenlight Guru and Windchill.
• Prepare documentation packages for audits and compliance reviews.
• Work with quality SMEs to improve processes and systems.
• Provide cross-training to staff to ensure compliance.
• Support QA and Document Control with logging, scanning, and filing.

Skills

Documentation management

Version control

eQMS

PLM systems

MS Word

MS Excel

Adobe

Cross-functional teamwork

Communication

Tools

Windchill

Greenlight Guru

Adobe Acrobat

Job description

About Us

Founded in 2015 to develop the world's first industrially scalable laser metal additive manufacturing solution, VulcanForms is reshaping how the world manufactures critical products. We build and operate advanced digital infrastructure that enables innovation, accelerates growth, and supports sustainability across aerospace, defense, medical, and other essential industries. Through our vertically integrated capabilities, including scalable additive manufacturing and precision machining, we deliver true end-to-end production at scale by combining cutting-edge technology with a foundation of proven industrial craftsmanship. Our team brings deep expertise in manufacturing, materials science, software, automation, and operations, united by a shared commitment to quality, curiosity, and accountability. We foster an inclusive culture where people take ownership, solve meaningful problems, and continuously learn, because we believe diverse perspectives lead to better outcomes.

About Us

Founded in 2015 to develop the world's first industrially scalable laser metal additive manufacturing solution, VulcanForms is reshaping how the world manufactures critical products. We build and operate advanced digital infrastructure that enables innovation, accelerates growth, and supports sustainability across aerospace, defense, medical, and other essential industries. Through our vertically integrated capabilities, including scalable additive manufacturing and precision machining, we deliver true end-to-end production at scale by combining cutting-edge technology with a foundation of proven industrial craftsmanship. Our team brings deep expertise in manufacturing, materials science, software, automation, and operations, united by a shared commitment to quality, curiosity, and accountability. We foster an inclusive culture where people take ownership, solve meaningful problems, and continuously learn, because we believe diverse perspectives lead to better outcomes.

Job Purpose

• We are seeking a Document Control Specialist to work with Quality, Manufacturing, Engineering, and subject matter experts to release documentation within our Quality Management System (QMS). This individual will play a crucial role in maintaining compliance with government regulations and ISO quality standards within an aerospace and medical manufacturing environment.

Key Responsibilities

• Ensure documentation is reviewed and approved per internal procedures.
• Ensure document formatting, naming conventions, and metadata standards are met.
• Implement and enforce version control and document approval policies.
• Ensure documentation is maintained and tracked throughout its lifecycle.
• Ensure documents are accurate, up to date, organized, and accessible.
• Review and publish Change Orders to ensure internal and ISO standards are met according to released processes, and resolve discrepancies with document owners in a timely and professional manner.
• Create templates and forms for use by other personnel.
• Ensure the organization follows document retention policies and procedures.
• Plan and coordinate documentation releases with document owners in adherence with training requirements.
• Manage small documentation projects and execute tasks independently, effectively, and efficiently.
• Support administration of eQMS systems such as Greenlight Guru and Windchill.
• Prepare documentation packages for audits and compliance reviews.
• Work with Quality subject matter experts to develop new and improve existing written processes and systems for continuous improvement.
• Provide cross-training to less experienced staff as required to ensure compliance.
• Support Quality Control and Document Control with logging, scanning, and filing as required.

Qualifications

• 2–4 years of experience in documentation management.
• Experience in a manufacturing and/or medical device or aerospace and defense production environment strongly preferred.
• Knowledge of version control practices and document lifecycle workflows.
• Strong attention to formatting, indexing, and metadata tagging.
• Strong knowledge of office software such as Microsoft Word, Excel, and Adobe.
• Experience using eQMS and/or Product Lifecycle Management (PLM) systems.
• Effective written and verbal communication, strong attention to detail, and organizational skills.
• A team player who collaborates across departments and builds positive working relationships.
• Discretion with sensitive or proprietary information.

VulcanForms offers a competitive salary and equity package. Actual compensation is based on factors such as the candidate's skills, qualifications, and experience. In addition, VulcanForms provides comprehensive benefits including medical, dental, vision, and life insurance; generous paid time off; and a 401(k) plan with company match.

The annual base salary range for this position is $69,324 to $95,329.