Document Control Specialist 1

EnergySolutions; Harrisburg (Dauphin County); On-site; USD 35,000 - 50,000; Full time

Job summary

EnergySolutions is seeking a candidate for Document Control to manage quality assurance records and maintain document policies. The role requires a High School Diploma and at least 2 years of office and records management experience.

Key duties include implementing a Records Management System and ensuring effective communication with customers. Preferred skills include proficiency in Microsoft Office and effective customer service abilities. This position is located in Harrisburg, PA.

Qualifications

• Minimum of 2 years of general office experience required.
• Minimum of 2 years of records management experience required.

Responsibilities

• Ensures implementation of the Records Management System.
• Maintains Document Control policies, procedures and forms.
• Tracks biennial reviews of procedures.
• Handles customer requests daily.

Skills

Intermediate level proficiency in Microsoft Office Word and database applications

Intermediate level clerical skills

Effective verbal and written communication skills

Effective customer service skills

Effective time management skills

Education

High School Diploma or equivalent

Job description

Job Summary

Ensures effective control, distribution, traceability, retention and retrievability of documents (e.g., procedures, plans, manuals and drawings) and quality assurance records.

Job Duties/Tasks/Responsibilities

• Ensures implementation of the Records Management System (i.e., receives, validates, processes, distributes, files and retrieves quality-related records), which contributes to smooth company operations.


• Maintains Document Control policies, procedures and forms on the intraweb ensuring current versions are posted.


• Maintains a computer database/network for the control and distribution of documents.


• Receives, processes, distributes, files, reproduces and retrieves documents.


• Responds to customer requests on a daily basis.


• Tracks biennial reviews of procedures to ensure procedures are consistent with the latest changes in regulatory requirements.


• Assists preparers of documents released to Document Control to ensure requirements are met (e.g., correct document formatting).


• Works independently referring unusual problems to the document control manager.


• Performs other duties as assigned.

Minimum Education, Experience and Certification Requirements

Education

• High School Diploma or equivalent experience

Certifications

• None required

Required Experience

• A minimum of 2 years of general office experience


• A minimum of 2 years of records management experience

Preferred Experience

• None

Required and Desired Skills

• Intermediate level proficiency in Microsoft Office Word and database applications


• Intermediate level clerical skills (i.e., typing 45+ wpm, filing, etc.)


• Effective verbal and written communication skills


• Effective customer service skills


• Effective time management skills

Physical/Mental Requirements and Working Conditions

• Ability to carry up to 25 pounds; handle and reach below shoulder


• Ability to use hands to accomplish tasks as assigned


• Ability to sit, stand and walk


• Ability to effectively communicate; pass audiogram in hearing conservation program as required by location


• Ability to see close and distance


• Ability to work inside an office


• Ability to work alone, work with others, and interact with the public


• Ability to perform under deadline pressure

EnergySolutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status, or any other characteristic protected by law.