Document Control Specialist

Western Power; Washington (District of Columbia); On-site; USD 60,000 - 85,000; Full time

Job summary

Western Power is seeking a Document Control Specialist to ensure effective documentation management in their Transmissions Portfolio Office. This role involves developing governance frameworks, providing expert guidance, and enhancing document control processes, fostering collaboration within engineering and design teams. Join us to help create a cleaner energy future while developing your career in a supportive environment.

Benefits

Career progression opportunities

Flexible work arrangements

Additional leave purchase option

Salary packaging and discounted benefits

Employee recognition program

Wellness leave days

End-of-trip facilities for cyclists

On-site café

Qualifications

• 5+ years of experience in document control and management practices.
• Experience supporting engineering and design teams.
• Knowledge of governance frameworks and ISO directives.

Responsibilities

• Develop and maintain document governance framework.
• Manage Engineering Information Management Systems and compliance guidelines.
• Provide technical guidance and training on document management.

Skills

Document Management

Technical Expertise

Interpersonal Skills

Customer Focus

Education

Tertiary qualifications in Business Administration or Information Management

Certificate III in Document Control

Tools

Adobe Acrobat

Microsoft Office

SharePoint

ProjectWise

Job description

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We have an exciting opportunity for a permanent, full-time Document Control Specialist to join our team in Perth CBD.

The key purpose of this position is to apply a thorough understanding of project documentation control and records management to develop and maintain document controls and compliance guidelines for the Transmissions Portfolio Office in the Energy Transformation and Sustainability Function. The role provides technical guidance and expertise to internal and external stakeholders to drive better business outcomes, supports functional level reporting for decision-making, and provides contract administration services to support the time, quality, and cost objectives of the contract management lifecycle.

Your Role in Action

• Develop and maintain the governance framework and associated processes and work instructions that provide suitable governance over the Document Management system.
• Maintain Engineering & Design’s Controlled Document Register ensuring documents are in date and all mandatory metadata is maintained.
• Work closely with ICT, Engineering, Drafters and Design Leads to ensure successful digital engineering information delivery of infrastructure projects.
• Track and report on project drawing package status, workflow, and blockages.
• Manages the Engineering Information Management Systems (CAD storage and workflow), folder structure, projects, and administration of user groups. Support continuous improvement of the system through the provision of expert advice and user acceptance testing.
• Provide technical expertise in relation to document control, based on specifications from the business and processes including Western Power security standards and Cyber Security considerations.
• Provide inductions, update communications, awareness sessions, coaching and training for both internal and external stakeholders on document management governance, the use of Engineering Information Management Systems (CAD Storage and Workflow) as well as the general document management systems (EDM).

What Makes You a Great Fit

• Tertiary qualifications in a Business Administration or Information Management related discipline and / or extensive and demonstrated practical expertise knowledge and industry experience.
• Certificate III (or equivalent) in Document Control.
• A minimum of 5+ years sound and demonstrated technical experience in document control and management practices, preferability within Engineering, including governance frameworks and relevant ISO directives
• Experience working in and supporting an engineering and design team to create a collaborative environment.
• Experience with contract administration and with vendor audits.
• Knowledge of and ability to work with Adobe Acrobat, Microsoft Office and SharePoint, Windows OS, specialist CAD storage (ProjectWise) and digital workflows.
• Customer focus with the ability to define and display the WP values.
• Well-developed interpersonal skills and the ability to positively influence internal and external stakeholders and to provide professional lead to employees.

By joining Western Power, you will contribute to powering a cleaner energy future. We are dedicated to fostering career development and promoting a healthy work-life balance, empowering you to drive innovation as we develop a network that will serve the Western Australian community for generations. You will also benefit from a range of perks and opportunities, including:

• Over 50% of our employment opportunities are driven by career progression.
• Join our Energy Transition and Sustainability business to ensure a clean energy future for Western Australia.
• Flexible work arrangements to support part time work, working hours and working from home arrangements.
• The opportunity to purchase up to four weeks of additional leave per year.
• Access to salary packaging, social club activities, and discounted health insurance and gym membership.
• An award-winning employee recognition and benefits programme.
• An innovative team culture that’s enabling the transition to renewable energy and decarbonisation.
• In addition to standard leave, enjoy three wellness leave days each year.
• Access to end-of-trip facilities at our Perth office and South Metro Depot, perfect for cyclists.
• On-site café available for convenient meals and refreshments throughout the day.

Applications close on 18th June 2025

We value diversity and inclusivity, encouraging applications from all backgrounds, including women, Aboriginal and Torres Strait Islander people, and LGBTQIA+ communities. Find out more about our Reconciliation Action Plan and Disability Access and Inclusion Plan.

Learn more about Western Power here: About (westernpower.com.au) Find out how we’re building A Network for Life: A network for life (westernpower.com.au)