Document Control Specialist

Luster National; New York (NY); Remote; USD 83,000 - 124,000; Part time

Job summary

A leading company is seeking a Document Control Specialist to manage documentation for major public works projects in New York. This part-time, remote role requires strong organizational skills and experience with document management systems. You'll ensure compliance and facilitate communication among stakeholders, making a significant impact in the city's transit transformation.

Qualifications

• 3+ years’ work experience as a Document Control Specialist.
• Experience with NYC MTA projects and document management protocols.

Responsibilities

• Maintain and organize project documentation ensuring accuracy.
• Implement document control procedures and ensure compliance.
• Coordinate document flow across project stakeholders.

Skills

Communication

Organizational Skills

Problem Solving

Education

Bachelor’s degree in Business Administration

Bachelor’s degree in Engineering

Tools

SharePoint

ProjectWise

Microsoft Office Suite

Job description

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About The Position

Looking to bring order to the chaos of complex infrastructure projects—without commuting into it? Luster National is seeking a Document Control Specialist to support major public works initiatives, while staying plugged into the pulse of New York’s transit transformation. If you thrive on precision, version control, and making compliance look effortless, this role offers the chance to keep mission-critical documentation flowing smoothly across stakeholders, systems, and city agencies.

This is a long-term, part-time, remote opportunity based in New York, NY.

Responsibilities

1. Maintain and organize project documentation, ensuring accuracy, version control, and accessibility.
2. Implement document control procedures in alignment with stakeholder standards and industry best practices.
3. Ensure compliance with regulatory requirements, contractual obligations, and internal policies.
4. Track and manage document revisions, approvals, and distribution across project stakeholders.
5. Coordinate with project managers, engineers, contractors, and other stakeholders to ensure proper document flow.
6. Facilitate communication between internal teams and external stakeholders regarding document updates.
7. Provide training and guidance on document control processes to project personnel.
8. Utilize document management systems to store and retrieve project records (e.g., MS SharePoint, ProjectWise, etc.)
9. Ensure proper indexing and metadata tagging for efficient document retrieval.
10. Support audits and inspections by maintaining organized and accessible records.
11. Generate reports on document status, approvals, and outstanding actions.
12. Conduct periodic reviews to ensure document integrity and compliance with project requirements.
13. Assist in preparing documentation for regulatory submissions and project closeout.

Attributes

1. Excellent written and verbal communication and interpersonal skills.
2. Excellent multi-tasking and organizational skills with strong attention to detail.
3. Collaborative mindset that fosters teamwork, trust, and positive relationships.
4. Natural curiosity, problem-solving abilities, and a passion for continuous improvement.

Minimum Qualifications

1. Bachelor’s degree in Business Administration, Engineering, or related field, or equivalent combination of education and experience.
2. 3+ years’ work experience as a Document Control Specialist on large, complex, public works infrastructure engineering programs.
3. Experience working on NYC MTA projects in a similar role with knowledge of MTA standards, regulatory requirements, and document management protocols.
4. Proficiency with industry standard document control software (e.g., SharePoint, ProjectWise, etc.)
5. Proficiency with Microsoft Office Suite/Office 365 (e.g., Outlook, Teams, Word, Excel, PowerPoint, etc.)

Compensation Details

The salary range listed for this role is $83k-$124k/yr ($40-$60/hr.) The final salary offered is based on multiple factors and is thoughtfully aligned with each candidate’s level of experience, breadth of skills, total education achieved, certifications/licenses that have been obtained, etc.

Luster is committed to creating an inclusive work environment with a diverse workforce. All qualified applicants will receive consideration for employment without regard to criminal history, race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. This employer participates in E-Verify. The employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) with information from each new employee's I-9 to confirm work authorization.

All positions may be subject to a background check and drug test once a conditional offer of employment is made for any convictions directly related to its duties and responsibilities, in accordance with all applicable local, state, and/or federal regulations.

This job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position.

Luster does not accept unsolicited resumes. In the absence of a signed agreement, Luster will not consider or agree to payment of any kind. Any unsolicited resumes presented to Luster personnel, including those submitted to Luster hiring managers, are deemed to be the property of Luster.

Please email [e-mail] for accommodations necessary to complete the application process.

Additional Details

• Seniority level: Mid-Senior level
• Employment type: Part-time
• Job function: Administrative
• Industries: Business Consulting and Services

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