Document Control Specialist

Zone 5 Technologies; United States; Remote; USD 65,000 - 90,000; Full time

Job summary

Zone 5 Technologies is seeking a Document Control Specialist to support aerospace manufacturing and unmanned systems programs. The role focuses on managing controlled documentation, maintaining configuration records, and ensuring compliance with customer, regulatory, and contractual requirements throughout the lifecycle.

The successful candidate will coordinate documentation activities across headquarters, manufacturing partners, quality, engineering, logistics, and customers.

Qualifications

• Bachelor's degree or equivalent in a related field with relevant experience.
• Minimum 3 years of documentation control experience in aerospace/regulated environments.
• Experience processing DD250 documentation and government contracts.
• Knowledge of AS9100, ISO 9001, and configuration management principles.
• Experience coordinating with multiple departments and third-party partners.

Responsibilities

• Manage and maintain controlled documentation for aerospace programs.
• Coordinate DD Form 250 documentation for government contracts.
• Collaborate with HQ, production, suppliers, QA, engineering and logistics.
• Verify packages for accuracy and regulatory compliance.
• Maintain revision control and document management throughout the lifecycle.
• Organize manufacturing records, CoCs, FAIs, test reports, and shipping records.
• Generate packages and reports for customer reviews and demonstrations.
• Track milestones to align with schedules and delivery requirements.
• Support audits with accurate records and retrieval systems.

Skills

Attention to detail

Organizational skills

Analytical thinking

Communication skills

Education

Associate's or Bachelor's Degree

Tools

Excel

Word

PowerPoint

ERP/PLM/EDMS

Job description

Zone 5 Technologies is seeking a Document Control Specialist to support its aerospace manufacturing and unmanned aircraft systems programs. The role focuses on managing controlled documentation, maintaining configuration records, and ensuring compliance with customer, regulatory, and contractual requirements throughout the manufacturing and delivery lifecycle.

The successful candidate will coordinate documentation activities between headquarters, manufacturing partners, quality teams, engineering, logistics, and customers. This position requires strong attention to detail, knowledge of document control processes, and the ability to manage technical records within a regulated aerospace environment.

Key Responsibilities

• Manage and maintain controlled documentation for aerospace manufacturing programs according to company quality standards and customer requirements.
• Prepare, review, and process DD Form 250 documentation for government and defense contract deliveries.
• Coordinate documentation requirements between headquarters, production facilities, suppliers, quality assurance, engineering, and logistics teams.
• Verify documentation packages for accuracy, completeness, and compliance before product shipment.
• Maintain document revision control and configuration management throughout the product lifecycle.
• Organize and maintain manufacturing records, Certificates of Conformance (CoC), inspection reports, First Article Inspection (FAI) documents, test reports, and shipping records.
• Generate documentation packages and reports for customer reviews, demonstrations, acceptance testing, and sales activities.
• Track production milestones and ensure documentation aligns with manufacturing schedules and delivery requirements.
• Support internal and external audits by maintaining accurate records and retrieval systems.
• Maintain electronic document management systems (EDMS) with proper security, version control, and traceability.
• Identify documentation issues and coordinate corrective actions with relevant teams.

Requirements

• Associate's or Bachelor's Degree in Business Administration, Engineering Technology, Supply Chain, or a related field, or equivalent experience.
• Minimum 3 years of documentation control experience in aerospace, defense, manufacturing, or regulated industries.
• Experience processing DD250 documentation and government contract deliverables.
• Knowledge of AS9100, ISO 9001, and configuration management principles.
• Experience coordinating with multiple departments and third-party manufacturing partners.
• Proficiency in Microsoft Office Suite, including Excel, Word, and PowerPoint.
• Experience with ERP, MRP, PLM, or electronic document management systems.
• Strong organizational, analytical, and communication skills.
• Ability to manage multiple priorities while meeting strict deadlines.
• Strong knowledge of:
  • Aerospace manufacturing documentation processes.
  • Government contract compliance and quality documentation.
  • Configuration management and records management.
  • First Article Inspection (FAI) and Certificates of Conformance.
  • Report development, data analysis, and process improvement.
• Experience supporting Department of Defense (DoD) contracts is preferred.
• Familiarity with Government Wide Area Workflow (WAWF) or PIEE systems is an advantage.

Associate's or Bachelor's Degree in Business Administration, Engineering Technology, Supply Chain, or Related Field, or Equivalent Experience