Document Control Specialist

Zone 5 Technologies; Camden (AR); Remote; USD 69,000 - 93,000; Full time

Benefits offered by this job

Comprehensive benefits package

401k matching

Paid time off

Job summary

Zone 5 Technologies seeks a Documentation Control Specialist to manage and coordinate controlled documentation across aerospace programs. You will ensure compliance with customer, regulatory, and contractual requirements, handling DD250 processing, configuration control, and communication with HQ, manufacturers, QA, engineering, and customers.

The role is remote, but candidates must reside in the Camden, AR area or Cincinnati/Cleveland, OH areas.

Qualifications

• Associate's or Bachelor's degree in Business Administration, Engineering Technology, Supply Chain, or a related field, or equivalent experience.
• 3+ years of documentation control experience in aerospace, defense, manufacturing, or a regulated industry.
• Experience processing DD250 documentation and government contract deliverables.
• Knowledge of AS9100, ISO 9001, and configuration management principles.
• Experience coordinating with multiple departments and third-party manufacturing organizations.
• Proficiency with Microsoft Office Suite, especially Excel, Word, and PowerPoint.
• Experience using ERP, MRP, PLM, or electronic document management systems.
• Strong organizational, analytical, and communication skills.
• Ability to manage multiple priorities while meeting strict deadlines.

Responsibilities

• Manage and maintain controlled documentation for aerospace manufacturing programs in accordance with quality standards and customer requirements.
• Prepare, review, and process DD Form 250 documentation to support government contracts.
• Coordinate documentation requirements between headquarters, production facilities, third-party manufacturers, QA, engineering, and logistics teams.
• Verify documentation packages for completeness, accuracy, and compliance prior to shipment.
• Maintain document revision control and configuration management throughout the product lifecycle.
• Build, organize, and maintain manufacturing records, CoCs, inspection reports, FAI docs, test reports, and shipping docs.
• Generate reports and packages to support demos, reviews, acceptance testing, and sales presentations.
• Track production milestones and ensure alignment with schedules and delivery dates.
• Collaborate with supply chain and manufacturing partners to obtain required documentation.
• Support internal and external audits by maintaining accurate records and retrieval systems.
• Ensure compliance with AS9100, ISO 9001, government contracts, and customer-specific standards.
• Maintain EDMS with secure storage, version control, and traceability.
• Identify documentation discrepancies and coordinate corrective actions.

Skills

Documentation control

Organizational skills

Analytical skills

Communication

Attention to detail

Education

Associate's degree in Business Administration, Engineering Technology, Supply Chain, or related field

Bachelor's degree in Business Administration, Engineering Technology, Supply Chain, or related field

Tools

Microsoft Office Suite

ERP/MRP/PLM/EDMS

WAWF/PIEE systems

Job description

At Zone 5 Technologies, we're redefining what's possible in unmanned aircraft systems. Our team of engineers and innovators is developing cutting-edge autonomous solutions that push the boundaries of UAS technology - solving complex challenges that matter.

We're building the future of UAS capabilities, and we're looking for exceptional talent to join us. If you're driven by hard problems, energized by rapid innovation, and ready to make an impact on next-generation flight systems, you belong here.

Position Summary

The Documentation Control Specialistis responsible formanaging,maintaining, and coordinating controlled documentation throughout the manufacturing and delivery lifecycle of aerospace products. This role ensures compliance with customer, regulatory, and contractual requirements by overseeing document accuracy, configuration control, DD250 processing, and communication between Headquarters, third-party manufacturers, quality teams, and customers. While the role is remote, the person must live in the Camden, AR area or Cincinnati/Cleveland, OH areas.

Key Responsibilities

• Manage andmaintaincontrolled documentation for aerospace manufacturing programsin accordance withcompany quality standards and customer requirements.
• Prepare, review, and process DD Form 250 (Material Inspection and Receiving Report) documentation to support government and defense contract deliveries.
• Coordinate documentation requirements between Headquarters, production facilities, third-party manufacturing partners, quality assurance, engineering, andlogisticsteams.
• Verify documentation packages for completeness, accuracy, and compliance prior to product shipment.
• Maintain document revision control and configuration management throughout the product lifecycle.
• Build, organize, andmaintainmanufacturing records, Certificates of Conformance (CoC), inspection reports, First Article Inspection (FAI) documentation, test reports, and shipping documentation.
• Generate reports and documentation packages to support onsite product demonstrations, customer reviews, acceptance testing, and sales presentations.
• Track production milestones and ensure documentation aligns with manufacturing schedules and customer delivery dates.
• Collaborate with supply chain and manufacturing partners to obtain required quality and compliance documentation.
• Support internal and external audits bymaintainingaccuratedocumentation records and retrieval systems.
• Ensure compliance with AS9100, ISO 9001, government contracting requirements, and customer-specific documentation standards.
• Maintain electronic document management systems (EDMS), ensuring secure storage, version control, and traceability of records.
• Identifydocumentation discrepancies and coordinate corrective actions with cross-functional teams.
• Prepare executive and operational reports detailing production status, documentation completion, shipment readiness, and contract deliverables.

Required Qualifications

• Associate's orBachelor's degree in Business Administration, Engineering Technology, Supply Chain, or a related field, or equivalent experience.
• 3+ years of documentation control experience in aerospace, defense, manufacturing, or a regulated industry.
• Experience processing DD250 documentation and government contract deliverables.
• Knowledge of AS9100, ISO 9001, and configuration management principles.
• Experience coordinating with multiple departments and third-party manufacturing organizations.
• Proficiencywith Microsoft Office Suite, especially Excel, Word, and PowerPoint.
• Experience using ERP, MRP, PLM, or electronic document management systems.
• Strong organizational, analytical, and communication skills.
• Ability to manage multiple priorities while meeting strict deadlines.

Preferred Qualifications

• Experience supporting Department of Defense (DoD) contracts.
• Familiarity with Government Wide Area Workflow (WAWF) or PIEE systems.
• Knowledge of quality assurance documentation, First Article Inspection (FAI), and Certificates of Conformance.
• Experiencepreparing customer-facing reports and executive-level documentation.
• Document Control
• DD250 Processing
• Government Contract Compliance
• Configuration Management
• Aerospace Manufacturing
• Quality Documentation
• Cross-Functional Coordination
• Third-Party Supplier Management
• Regulatory Compliance
• ReportDevelopment and Data Analysis
• Attention to Detail
• Process Improvement
• Customer Support
• Project Coordination
• Records Management

Pay range for this role

$68,500 - $93,000 USD

What's in it for you:

• Comprehensive benefit package options include medical, dental, vision, life, and more.
• 401k with company-match
• 3 weeks of paid time off each year
• 40 hours of sick time
• 12 annual company holidays

Why Join Zone 5 Technologies?

• Innovative Environment: Work on cutting-edge technology that is shaping the future of defense and aerospace.
• Collaborative Culture: Join a team of passionate professionals dedicated to pushing the boundaries of what’s possible.
• Career Growth: Opportunities for professional development and career advancement.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

Zone 5 Technologies is a federal contractor and participates in E-Verify to confirm employment eligibility. As required by law, we will verify the identity and employment authorization of all new employees using the E-Verify system. Learn more about your rights and responsibilities under E-Verify: https://www.e-verify.gov .

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey.Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiringprocess or thereafter. Any information that you do provide will be recorded and maintained in aconfidential file.

As set forth in Zone 5 Technologies’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categoriesis as follows:

A \"disabled veteran\" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A \"recently separated veteran\" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An \"active duty wartime or campaign badge veteran\" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An \"Armed forces service medal veteran\" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.