Document Control Specialist

American Power Innovations; Tulsa (OK); On-site; USD 70,000 - 100,000; Full time

Job summary

American Power Innovations is seeking a Document Control Manager to lead the team responsible for engineering documents, revisions, vendor data and customer specs, ensuring accurate, current information across projects.

You will manage five specialists, coordinate with engineering, production and QA, and establish procedures to scale document control as the business grows. A technical degree and experience in engineered-to-order environments are preferred.

Qualifications

• 6+ years in engineering document control or drafting, including 2+ years leading a team.
• Experience in an engineered-to-order or manufacturing environment.
• Strong working knowledge of revision control and drawing release processes.
• Experience with ERP and document management systems (Epicor Kinetic a plus).
• Reading engineering drawings and understanding how to manage documentation across projects.

Responsibilities

• Lead and develop a team of Document Control Specialists, including hiring, training, performance reviews and day-to-day coaching
• Assign specialists to engineering teams and rebalance support as workload shifts
• Own document and revision control for engineering drawings, vendor data and customer specifications, including naming, filing and records retention
• Manage customer submittal packages (Rev A, Rev B, Rev 0) and the transmittal log after engineering quality review
• Oversee the engineering team mailboxes so vendor and customer information is logged and routed to the right engineer
• Set the standards for BOM entry, engineering routers and production travelers in Epicor Kinetic
• Coordinate Bluebeam design review sessions before drawings go to the customer or the shop
• Track and improve team performance, including information turnaround, on-time transmittals and packages returned for errors
• Write and maintain document control procedures and support internal and customer audits

Skills

Leadership

Document control

Revision control

ERP systems

AutoCAD

Bluebeam

Engineering drawings

Education

Technical degree (Associate or Bachelor)

Tools

Epicor Kinetic

AutoCAD

Bluebeam

Job description

DOCUMENT CONTROL MANAGER

Join Our Team at American Power Innovations

American Power Innovations is seeking a Document Control Manager to lead the team that keeps engineering running on accurate, current information. You will manage five Document Control Specialists who support the product and controls engineering teams designing our modular power distribution centers (PDCs). This role is ideal for an organized leader who knows engineered-to-order work and wants to build a document control function that scales with the business.

What You’ll Do

• Lead and develop a team of Document Control Specialists, including hiring, training, performance reviews and day-to-day coaching
• Assign specialists to engineering teams and rebalance support as workload shifts
• Own document and revision control for engineering drawings, vendor data and customer specifications, including naming, filing and records retention
• Manage customer submittal packages (Rev A, Rev B, Rev 0) and the transmittal log after engineering quality review
• Oversee the engineering team mailboxes so vendor and customer information is logged and routed to the right engineer
• Set the standards for BOM entry, engineering routers and production travelers in Epicor Kinetic
• Coordinate Bluebeam design review sessions before drawings go to the customer or the shop
• Track and improve team performance, including information turnaround, on-time transmittals and packages returned for errors
• Write and maintain document control procedures and support internal and customer audits

What We’re Looking For

• 6+ years of experience in engineering document control or drafting, including 2+ years leading a team
• Experience in an engineered-to-order or manufacturing environment
• Strong working knowledge of revision control and drawing release processes
• Experience with ERP and document management systems (Epicor Kinetic a plus)
• Working skills in AutoCAD and Bluebeam, and the ability to read engineering drawings
• Associate’s or bachelor’s degree in a technical field, or equivalent experience

Skills That Will Set You Apart

• Familiarity with modular buildings, power distribution centers or switchgear
• Experience with ISO 9001 or another quality management system
• Clear communication with engineering, production and customers
• Ability to manage multiple deadlines in a production-driven environment

WHY JOIN API

• Lead a team at the center of engineering’s workflow
• Work on innovative power distribution and modular solutions
• Be part of a collaborative, growing manufacturing team
• Opportunity to shape how document control scales with the business