Document Control Specialist

Real Staffing; Town of Springfield (WI); On-site; USD 34,440 - 48,216; Full time

Benefits offered by this job

Benefits Included

Job summary

Real Staffing is seeking a meticulous Document Control Administrator (Contractor) for an on-site 2-3 month assignment in New Jersey. The role requires organizing and indexing both paper and digital documents, ensuring traceability and compliance with internal standards.

You will manage SharePoint and other EDMS systems, verify metadata accuracy, and maintain a clean archival structure to support product traceability. 3+ years of experience preferred.

Qualifications

• Bachelor's degree preferred or equivalent experience.
• 3+ years of proven experience as a Document Controller or Specialist.
• Hands-on experience with EDMS platforms like SharePoint, Trackwise, Veeva, CatsWeb, and MS Office.
• Strong understanding of standard file indexing practices and database management.

Responsibilities

• System Management: Identify and organize company product physical or electronic documents.
• Quality: Review documents for relevance and metadata accuracy; ensure completion in electronic and physical archives.
• Traceability: confirm or establish precise tracking and traceability for retrievability in future needs.
• Filing & Retrieval: Classify, log, index, and store data using consistent naming conventions; establish digital copies prior to segregation.

Skills

Attention to detail

Organization

Proactive

Communication

Time management

Education

Bachelor's degree or equivalent experience

Tools

SharePoint

Trackwise

Veeva

CatsWeb

Microsoft Office

Adobe Acrobat

Job description

Document Control Administrator (Contractor)

On-Site | Union County, New Jersey | 2-3 Month Contract | Benefits Included

About the Company :

Our client is a leading life sciences organization focused on developing and manufacturing innovative healthcare products that improve patient outcomes. The company operates globally and is committed to quality, innovation, and operational excellence within a highly regulated environment.

About the Role:

We are seeking a meticulous and highly organized Document Control Administrator (Contractor) to identify, organize, and index physical and digital product documentation. In this role, you will be responsible for reviewing and managing documents stored in both paper archives and electronic systems, including SharePoint.

The Document Control Administrator will ensure the completeness, accuracy, and organization of documentation within the scope of the project. The primary objective is to verify and establish traceability for company products and records.

Location:

New Jersey

Schedule:

On-site, 5 days per week

Contract Length

2-3 months

Roles and Responsibilities:

• * System Management: Identify and organize company product physical or electronic documents.


• * Quality: Review documents to ensure relevance to specific product and ensure metadata is correct. - Verify and ensure completion of documentation within the electronic and physical archive in compliance with internal documentation standards.


• * Traceability: confirm or establish precise tracking and traceability for ease of retriable in future needs. - Map and establish an organizational format for the electronic and physical archive.


• * Filing & Retrieval: Classify, log, index, and store hard-copy and electronic data using consistent naming conventions. - Ensure digital copies are established prior to segregation for long term archival storage.

Requirements and Qualifications:

• * Education: Bachelor's degree is preferred or equivalent experience.


• * Experience: 3+ years of proven experience working as a Document Controller or Specialist.


• * Software Proficiency: Hands-on experience with EDMS platforms like SharePoint, Trackwise, Veeva, CatsWeb, and advanced knowledge of Microsoft Office Suite and Adobe Acrobat.


• * Technical Skills: Strong understanding of standard file indexing practices, and database management.

Key Core Competencies:

• * Attention to Detail: Exceptional ability to spot errors in numbering, dates, or technical descriptions.


• * Organization: Expert at categorizing large volumes of messy documents/records into highly navigable file structures.


• * Proactive: self-motivated to identify or improve the approach to index documents


• * Communication: Clear verbal and written skills for collaborating across multi disciplinary teams.


• * Time Management: Highly capable of prioritizing assigned activities/project tasks in a fast-paced environment.

EOE Statement:

Specialist Staffing Group is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.