Document Control Specialist

Metweldintl; New York (NY); On-site; USD 60,000 - 80,000; Full time

Job summary

A leading company, Met Weld International, is looking for a Document Control Specialist responsible for managing commercial and technical documents. The role involves maintaining a comprehensive filing system and ensuring timely distribution of documents in a fast-paced environment. Candidates should have experience in document control, be proficient in MS Office, and possess strong organizational skills.

Qualifications

• 2-5 years of experience in a document control function.
• Must be organized and capable of multi-tasking.
• Experience using AI is a plus.

Responsibilities

• Collect and maintain latest revision level documentation.
• Ensure timely distribution and archiving of documentation.
• Check completeness and accuracy of documents such as quotations and orders.

Skills

Proficiency in Microsoft Excel

Organizational skills

Verbal and written communication

Analytical skills

Interpersonal skills

Education

High School diploma or equivalent

Tools

Microsoft Word

Microsoft PowerPoint

Microsoft Access

Job description

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Met Weld International provided pay range

This range is provided by Met Weld International. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$24.00/hr - $30.00/hr

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About Met Weld International

MWI is a leading provider of engineered skid-mounted process systems and industrial controls for the power generation, oil & gas, nuclear and industrial sectors. For over 50 years, Met Weld has supported global industry with a full line of services and capabilities, including integrated design, engineering, manufacturing and fabrication. Met Weld's manufacturing facility and Quality Assurance Programs deliver a controlled approach to each project and ensure the highest level of quality and service for our customers.

Position

Met Weld International ("MWI") is seeking an individual to manage commercial and technical documents for the company. The individual will collect, maintain and distribute documents necessary to define product configurations (customer requirements and engineering output), and will likewise be involved with quality/documentation processes that insure conformance to MWI requirements.

Develops and maintains a comprehensive filing system and computer database for all documents to be retained in the document control system; manages the operation of the document control system to ensure that authorized users have the latest revision of appropriate documentation in a timely manner. This is a full time, salaried (exempt) position, based in Altamont, NY.

Duties and Responsibilities

• Collect and maintain files of the latest revision level documentation necessary to define product configuration and control of manufacturing processes.
• Timely distribution of latest revision level documentation to all appropriate users and ensure that obsolete documentation is removed from distribution and archived according to MWI established processes.
• Coordinates Engineering drawing request and review processing.
• Develops, edits, maintains, and manages submission of documents to customers (typically through customer portals).
• Supports the creation of project quotation folders and project folders.
• Examines documents such as quotations, customer purchase orders, drawings, change orders, and specifications to verify completeness and accuracy of information/data.
• Posts changes to computerized or manual control records, releases documents, and notifies affected departments.

Required Skills and Experience

• Must be proficient in Microsoft Excel at an advanced level. Must also be proficient in Word, PowerPoint, and Access.
• Must have the ability to multi-task, be organized and meet critical and short deadlines.
• Ability to handle change in a fast-paced environment.
• Ability to be flexible, motivated, resourceful and organized in a multi-functional role (especially important for a small company environment like MWI).
• Strong verbal, written, analytical and interpersonal skills required.
• Solid organization and time management skills.
• Innovative and driven to be challenged with new opportunities.
• Experience using AI is a plus.

Education / Experience

• High School diploma or equivalent required.
• 2-5 years of progressive experience in a document control function, preferably in the manufacturing industry. Or a combination of education and job experience.

To conform to U.S. Government export regulations, applicant must be a (i) U.S. citizen or national, (ii) U.S. lawful, permanent resident (aka green card holder), (iii) Refugee under 8 U.S.C. § 1157, or (iv) Asylee under 8 U.S.C. § 1158, or be eligible to obtain the required authorizations from the U.S. Department of State.

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Oil and Gas

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