Document Control Specialist

Logic; Seattle (WA); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Hybrid — Enhanced work-life balance

Climbing PTO — Annual increasing paid.

Health & Wellness programs

Medical & Retirement Benefits

Career Growth

Culture Focused

Job summary

Logic is seeking an organized Document Control Specialist to support a large transit authority in the Seattle area. You will maintain, organize, store, and retrieve project and administrative documents, ensuring records are accurate, current, and easy to find.

This hybrid role requires 2+ years of experience and collaboration with project managers, engineers, and administrative teams. Onsite work in Seattle is regular.

Qualifications

• 2+ years of document control, records management, or project admin support.

Responsibilities

• Maintain, organize, store, and retrieve project and admin documents.
• Log and index incoming documents per conventions.
• Apply version control to ensure current revisions.
• Track transmittals, submittals, RFIs and keep records.
• Respond to document retrieval requests promptly.
• Support audits, inspections, and records requests.

Skills

Attention to detail

Organizational skills

Communication skills

Time management

Education

Bachelor’s or Associate’s degree in relevant field

Tools

Microsoft 365

SharePoint

EDMS

Aconex

Bluebeam

e-Builder

Job description

Logic is seeking an organized and detail-oriented Document Control Specialist to support a large transit authority in the Seattle area. In this role, you will maintain, organize, store, and retrieve the project and administrative documents behind a portfolio of transit capital projects. You’ll make sure the records project teams rely on are accurate, current, and easy to find. This is a great opportunity for candidates with 2+ years of experience who want to build a career in document control within the transit and infrastructure industry. You will work closely with project managers, engineers, project controls staff, and administrative teams. This is a hybrid role with regular onsite work required in the Seattle area.

KEY RESPONSIBILITIES

• Maintain, organize, store, and retrieve project and administrative documents in both electronic and physical filing systems.
• Intake, log, and index incoming documents (e.g., drawings, specifications, contracts, correspondence, meeting minutes) according to established naming conventions and filing standards.
• Apply version control to documents so that teams always work from the most current approved revisions.
• Track and distribute transmittals, submittals, and RFIs to the appropriate stakeholders, and keep accurate records of reviews, responses, and approvals.
• Review documents for completeness, accuracy, and compliance with project document control procedures.
• Maintain document registers, logs, and tracking reports, and provide status updates to project leadership as requested.
• Respond to document retrieval requests from project team members promptly and accurately.
• Support audits, inspections, and records requests by gathering and preparing the required documentation.
• Archive closed or superseded records according to the agency’s records retention requirements.
• Protect confidential and sensitive information by following access controls and security protocols.
• Help improve document control workflows, templates, and filing structures as the program grows.
• Perform other administrative and document control duties as assigned in support of the broader project team.

REQUIRED QUALIFICATIONS

• Bachelor’s degree or Associate’s degree (2 years) preferred in Business Administration, Information Management, Construction Management, or a related field — or an equivalent combination of education and experience.
• 2+ years of experience in document control, records management, or project administrative support.
• Proficiency in Microsoft 365 (Excel, Word, Outlook, Teams).
• Experience working with electronic document management systems and shared file structures.
• Strong attention to detail and accuracy in managing large volumes of documents.
• Excellent organizational and time management skills, with the ability to handle multiple priorities.
• Clear written and verbal communication skills.
• Ability to work onsite in the Seattle area on a regular hybrid schedule.

PREFERRED QUALIFICATIONS

• Prior transit experience preferred, but not required.
• Experience supporting construction or infrastructure capital projects is a plus.
• Familiarity with document management or construction platforms (e.g., SharePoint, Bluebeam, Aconex, e-Builder) preferred.
• Knowledge of construction documentation such as drawings, submittals, RFIs, and transmittals is a plus.
• Familiarity with public agency records retention and recordkeeping practices preferred.

PERKS & BENEFITS

• Hybrid — Enhanced work-life balance with our hybrid model combining both remote and in-office work.
• Climbing PTO — Enjoy freedom and flexibility with our annual increasing paid time off.
• Health & Wellness — We prioritize your physical and mental well-being with health and wellness initiatives and programs.
• Medical & Retirement Benefits — Comprehensive medical, dental, and vision coverage, and retirement with company match ensures you and your family’s health and future are well-protected.
• Career Growth — Track your career with our robust learning and development opportunities.
• Culture Focused — Thrive in our inclusive, vibrant culture that values diversity, teamwork, and mutual respect.