Document Control Specialist

Aston Carter; Salt Lake City (UT); On-site; USD 60,000 - 80,000; Full time

Job summary

An established industry player is seeking a Document Control Specialist to support internal compliance efforts. This role involves verifying vendor documentation, managing data entry tasks, and ensuring accuracy in records. You will thrive in a dynamic environment, collaborating with a small team while enhancing your logistics experience. With a focus on compliance and quality assurance, this position offers a unique opportunity to develop your skills in a supportive setting. Join a forward-thinking company where your contributions will directly impact operational excellence and compliance integrity.

Benefits

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Short and long-term disability

Health Spending Account

Transportation benefits

Employee Assistance Program

Paid Time Off

Qualifications

• Minimum of 1 year of prior office experience.
• Experience in verifying business standings and legal documentation.

Responsibilities

• Manage communication across several systems, using emails and Microsoft Teams.
• Analyze incoming documentation to ensure it meets company requirements.
• Identify improvements to compliance processes and internal controls.

Skills

Microsoft Office

Document Control

Data Entry

Quality Assurance

Education

Associates Degree in Business Administration

Job description

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Job Description

This is an administrative support role, working closely with the internal compliance team to verify the legality of documentation provided by vendors and partners. The role involves supporting all aspects of vendor documentation review, email communication, data entry, and Oracle processes. You will work with both physical forms and digital copies, verifying the authenticity of documents such as IDs, certificates, and business records. Your role includes comparing documents to official records and databases, and identifying any discrepancies.

Job Title: Document Control Specialist

Job Description

This is an administrative support role, working closely with the internal compliance team to verify the legality of documentation provided by vendors and partners. The role involves supporting all aspects of vendor documentation review, email communication, data entry, and Oracle processes. You will work with both physical forms and digital copies, verifying the authenticity of documents such as IDs, certificates, and business records. Your role includes comparing documents to official records and databases, and identifying any discrepancies.

Responsibilities

• Manage communication across several systems, using emails, phone, and Microsoft Teams.
• Analyze incoming documentation to ensure it meets company requirements.
• Ensure accurate maintenance of project working files and final records as needed.
• Identify improvements to general compliance processes and internal controls.
  
  

Essential Skills

• Proficiency in Microsoft Office.
• Experience in document control, data entry, sorting, and quality assurance.
  
  

Additional Skills & Qualifications

• Minimum of 1 year of prior office experience.
• Prior knowledge or experience in verifying business standings and legal documentation.
• Associates Degree in Business Administration preferred.
  
  

Work Environment

Located in downtown Salt Lake City, Utah, this position requires on-site work from Monday to Friday, from 8 am to 5 pm. You will be part of a small team of 5-10 people. This dynamic environment offers opportunities to expand logistics experience, particularly in perishable goods. The office is easily accessible via public transportation, and it's close to various downtown events. Benefits include 11 paid holidays, medical, vision, dental, and a 401K plan.

Pay and Benefits

The pay range for this position is $21.00 - $21.00/hr.

Eligibility requirements apply to some benefits and may depend on your job

classification and length of employment. Benefits are subject to change and may be

subject to specific elections, plan, or program terms. If eligible, the benefits

Available For This Temporary Role May Include The Following

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
  
  

Workplace Type

This is a fully onsite position in Salt Lake City,UT.

Application Deadline

This position is anticipated to close on May 20, 2025.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Staffing and Recruiting

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