Document Control Specialist

IPS - Integrated Project Services, LLC; Whitpain Township (Montgomery County); Remote; USD 50,000 - 80,000; Full time

Job summary

Join a forward-thinking company as a Document Control Specialist, where you will manage project documents and ensure compliance with industry standards. This role offers the opportunity to work on complex projects in the life sciences sector, collaborating with talented professionals across various regional offices. Your expertise will help maintain high standards for document management, contributing to the success of innovative solutions in the pharmaceutical industry. If you're ready to elevate your career and make a meaningful impact, this is the perfect opportunity for you.

Qualifications

• 5+ years of document control experience in the A/E/C industry.
• Strong knowledge of compliance with document conventions.

Responsibilities

• Manage storage and transmission of project documents.
• Ensure compliance with corporate and project-specific document conventions.

Skills

Document Control

Compliance Management

Project Management

Education

High School Diploma or equivalent

Job description

Job Description

At IPS, we are global leaders in developing innovative solutions for the consulting, architecture, engineering, project controls, procurement, construction management, and CQV of technically complex facilities, primarily in the life sciences industry. We are looking for a talented Document Control Specialist to join our talented team! You can be based out of any of our U.S. office locations (MA, NJ, PA, MD, NC, KS, CA).

The Document Control Specialist manages the storage and transmission of project documents produced by IPS, IPS's clients, and IPS's vendors, subcontractors, and consultants.

Additional Responsibilities

• Ensures compliance with corporate document conventions, including numbering and approvals.
• Ensures compliance with project-specific document conventions, including numbering, approvals, distribution lists and quality assurance requirements.
• Works with Project Managers to establish document distribution plans for each assigned project. Maintains document distribution systems and schedules for assigned projects based on client, project, and contractor requirements. Expedites review, approval, and distribution of supplier and internally produced project documents.
• Establishes and maintains paper and electronic files for assigned project in accordance with corporate requirements.
• Establishes and maintains electronic indices of project documents. Generates reports to meet project requirements.
• Supports preparation of transmittals for engineering and procurement documents.
• Arranges cataloging, packaging, long-term storage and disposal of project documents at time of project closeout.
• Attends project coordination meetings as required. Provides status of engineering documents, procurement documents, and submittals as requested by project and design managers.

Come join a caring, nimble team that delivers world-class designs for our pharmaceutical clients and take your career to new heights!

Qualifications & Requirements

• High School Diploma or equivalent.
• A minimum of 5 years of document control experience in the A/E/C industry.

Context, Environment, & Safety

• Several initiatives will require collaboration with other IPS Regional Offices and Project Teams.
• Travel may be required based on the team or project location.
• Attends activities at client sites where they work in construction, process, packaging, manufacturing, research, or other "non-administrative" areas.

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About Us

IPS, a Berkshire Hathaway company, is a global leader in developing innovative business solutions for the biotechnology and pharmaceutical industries. Through operational expertise and industry-leading knowledge, skill, and passion, IPS provides consultancy services, architecture, engineering, project controls, construction management, and compliance services that allow clients to develop and manufacture life-impacting products. IPS, inclusive of its Enterprise entities, has over 3,500 professionals in over 45 offices across 17 countries in the Americas, Europe, Asia Pacific, Southeast Asia, Australia, and the Middle East. For further information, please visit www.ipsdb.com.

Specialties

Process Architecture, Process Design, Engineering, Construction, Commissioning, Qualification, LEAN Project Delivery, Strategic Master Planning, Energy Conservation Management, Project Controls, Program/Project Management, Operations/Logistics Strategy and Planning, EPCMV and Staffing Services.

All qualified applicants will receive consideration for employment at IPS without regard to race; creed; color; religion; national origin; sex; age; disability; sexual orientation; gender identity or expression; genetic predisposition or carrier status; veteran, marital, or citizenship status; or any other status protected by law. IPS is proud to be an affirmative action and equal opportunity employer.

Attention Search Firms / Third-Party Recruiters: IPS is not seeking assistance or accepting unsolicited resumes from search firms for employment opportunities with IPS. Regardless of past practice, all resumes submitted by search firms to any employee at IPS via email, the Internet, or directly to hiring managers at IPS in any form without a valid written search agreement in place for a specific position will be deemed the sole property of IPS, and no fee will be paid in the event a candidate is hired by IPS as a result of the referral or through other means.

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Connect With Us!

If you do not meet the qualifications for this specific role, but would like to submit your resume for general consideration, please click here!