Document Control Specialist

Ultimate Staffing Services; Salt Lake City (UT); Vor Ort; USD 32.000 - 52.000; Vollzeit

Zusammenfassung

Ultimate Staffing Services is seeking a detail-oriented Document Control Specialist for a Salt Lake City, Utah role. The position involves creating, revising, issuing, and archiving controlled documents (SOPs, forms, technical reports) and managing version control and audit readiness.

You will collaborate with Engineering, Quality, and Operations to convert technical information into clear, user-friendly documents and support regulatory compliance through accurate documentation and change

Qualifikationen

• Training in technical writing or documentation standards preferred.
• Familiarity with regulatory requirements such as ISO 13485, ISO 9001, and controlled documentation practices.

Aufgaben

• Manage creation, revision, formatting, issuance, and archival of controlled documents including SOPs, work instructions, forms, specifications, and technical reports.
• Administer the document control system, ensuring version control, routing, approval workflows, and retention.
• Write and edit technical documents with clarity, ensuring alignment with quality and regulatory standards.
• Collaborate with cross-functional teams to translate technical information into user-friendly documents.
• Ensure timely processing and release of ECOs, Deviations, and Controlled Document Updates.
• Maintain documentation templates, style guides, and naming conventions.
• Support internal and external audits by providing accurate documentation and revision histories.
• Provide training and guidance on document control processes.

Kenntnisse

Strong written communication

Attention to detail

Highly organized

Self-motivated

Cross-functional collaboration

Ausbildung

High School Degree or equivalent

Tools

SharePoint

SAP

ETQ

Jobbeschreibung

Document Control Specialist (JN -082026-429044) Salt Lake City, Utah

Salary: USD33 - USD38 per hour

Ultimate Staffing is seeking a Document Control Specialist in Salt lake City Utah

This a Temp role and high potential fulltime conversion, 100% on site

Summary

Ensures the accuracy, accessibility, and compliance of all controlled documentation by maintaining document standards, coordinating change management, and producing clear, concise, and compliant technical documentation. Supports Engineering, Quality, Operations, and R&D by drafting, editing, issuing, and archiving controlled documents in accordance with regulatory and internal requirements

Job Description

• Manage the creation, revision, formatting, issuance, and archival of controlled documents including SOPs, work instructions, forms, specifications, and technical reports.
• Administer the document control system, ensuring proper version control, routing, approval workflows, and retention.
• Write and edit technical documents with clarity, consistency, and proper terminology, ensuring alignment with quality and regulatory standards.
• Collaborate with cross-functional teams to gather technical information and translate it into user-friendly documents.
• Ensure timely processing and release of Engineering Change Orders (ECOs), Deviations, and Controlled Document Updates.
• Maintain documentation templates, style guides, and naming conventions.
• Support internal and external audits by providing accurate documentation, revision histories, and compliance evidence.
• Provide training and guidance to personnel on document control processes and documentation best practices.

Job Qualifications

• Training in technical writing or documentation standards preferred.

Familiarity with regulatory requirements such as ISO 13485, ISO 9001, and controlled documentation practices.

• Experience with Document Management Systems such as SharePoint, SAP, ETQ, or similar platforms.
• Strong written communication skills with the ability to simplify complex technical information.
• Highly organized with strong attention to detail, accuracy, and consistency.
• Ability to interpret engineering drawings, specifications, and technical content.
• Self-motivated and able to work independently with minimal supervision.
• Strong collaboration skills and ability to support multiple departments simultaneously.
• Team-oriented mindset with a commitment to quality and continuous improvement.

Typical Education and Experience

• High School Degree or equivalent
• 2–4 years of experience in document control, technical writing, quality systems, or a related field.
• Experience in a regulated industry preferred.