Document Control Specialist

FW Murphy Production Controls; Rosenberg (TX); Hybrid; USD 52,000 - 76,000; Full time

Job summary

Dover Precision Components in Rosenberg, TX is hiring a Document Control Specialist to manage production and quality documentation lifecycle at FW Murphy product line. The role involves maintaining document control databases, releasing documents via Agile/ETQ, and supporting audits.

This position supports engineering, operations, and quality teams; a degree and 2+ years in documentation or quality management are expected, with hybrid work up to 2 days remote per week.

Qualifications

• Bachelor's degree in business administration, project management, or a related field is preferred.
• 2+ years’ experience in administration, documentation, and/or quality system management, preferably in manufacturing.
• Ability to communicate complex results and recommendations in a dynamic environment.
• Detail-oriented with speed and accuracy.
• Investigate complex issues and conduct root cause analysis.
• Hands-on experience with MS Office and MS Excel; strong typing and editing skills.
• Knowledge of EDMS such as ETQ is a plus.

Responsibilities

• Manage the document control database and revision level status.
• Support workflow and release of documents through Agile and/or ETQ.
• Maintain the Quality Management System for electronic distribution of approved documents through Agile PLM.
• Ensure proper handling of quality documents (policies, procedures, templates, records).
• Assist with internal and external audits as required by document control procedures.
• Implement and oversee document control procedures to keep records up-to-date and accessible.
• Manage document control systems or databases, ensuring security and usability.
• Support release and upload of 8D and PFMA documents in Agile.
• Verify documentation adheres to standards, policies, and regulatory requirements.
• Train staff in document control procedures and tools.
• Collaborate with engineering, product management and other departments to manage documents.

Skills

Communication skills

Detail-oriented

Root cause analysis

Problem solving

Documentation mindset

Education

Bachelor's degree in business administration, project management, or related field

Tools

MS Office

MS Excel

ETQ/EDMS

Job description

Dover Precision Components is hiring a Document Control Specialist at our Rosenberg, Texas manufacturing facility- product line: FW Murphy. This position supports production, engineering, and quality teams. We manufacture and deliver a wide range of instrumentation and control solutions for the Oil & Gas Production and Natural Gas Compression markets.

Our products improve the protection, performance, and reliability of the Natural Gas Supply Chain while protecting our environment and creating systems and equipment to help producers stay in compliance and meet stringent emission regulations. We offer competitive pay and benefits, and the ability to be a key member of a growing and innovative company. This role may be hybrid, based on business need, with potential to work remotely up to 2 days per week.

What You’ll Do

The Document Control Specialist at FW Murphy is responsible for managing the entire lifecycle of production and quality related documentation. Responsibilities include:

Document Management

• Manage the document control database, including tracking systems for FW Murphy's records and document revision level status.
• Support the workflow and delivery of required documents, releasing new and revised documents through Agile and/or ETQ.
• Maintain the Quality Management System for the electronic distribution of approved controlled documents through Agile PLM.
• Ensure proper handling of quality documents, including policies, procedures, templates, and administrative records.
• Assist with internal and external audits as required by the document control procedure.
• Implement and oversee document control procedures to ensure that all records are up-to-date, accessible, applicable, documented, and uploaded in Agile.
• Manage document control systems or databases, ensuring they are secure, updated, and user-friendly.
• Support the release process and the upload of 8D and PFMA documents in Agile.
• Verify that all documentation adheres to industry standards, company policies, and regulatory requirements.
• Train staff in document control procedures and the use of document management systems.
• Provide support to internal teams for any document-related queries.
• Create a numerical document system, file documentation, and oversee review/control packages.
• Collaborate with engineering, product management, and other departments to gather, distribute, and archive documents.
• Ensure clear communication regarding document statuses, revisions, and updates.

What You’ll Bring

• Bachelor's degree in business administration, project management, or a related field is preferred. Relevant quality, and/or documentation experience may be considered in lieu of degree.
• Minimum 2+ years’ experience in administration, documentation, and/or quality system management, preferably within a manufacturing environment.
• Proven ability to effectively communicate complex results and recommendations in a dynamic environment.
• Detail-oriented with the ability to work with speed and accuracy.
• Ability to investigate complex issues and conduct root cause analysis.
• Passion for creating innovative approaches to solve abstract business problems.
• Hands-on experience with MS Office and MS Excel. Strong typing and editing skills.

Also Great if You Bring/ Preferences

• Proven work experience as a Document Controller or similar role.
• Knowledge of Electronic Document Management Systems (EDMS), such as ETQ.