Document Control Specialist

Aquent; Rosemead (CA); On-site; USD 80,000 - 100,000; Full time

Job summary

Join a leading energy company as a Document Control Specialist, responsible for modernizing the contract management process. This role entails converting physical contracts into digital assets and ensuring data integrity, contributing to a major digital transformation project in the energy sector. If you possess a Bachelor's degree and relevant experience, we invite you to make a tangible impact in this dynamic environment.

Benefits

Subsidized Health, Vision and Dental Benefits

401(k) with Matching

Weekly Direct Deposit

Resume / Portfolio Review

Free Continued Learning

Qualifications

• Bachelor's degree in a related field.
• 2-5 years in document control or similar roles.
• Familiarity with document management systems.

Responsibilities

• Maintain organized records of documents.
• Convert physical contracts to digital format.
• Ensure data security for sensitive documents.

Skills

Document Management

Attention to Detail

Data Integrity

Education

Bachelor’s degree in Business Administration, Information Management

Tools

Document Management Software

Job description

Join a Fortune 500 energy company as a key player in their digital transformation journey! As a Document Control Specialist, you will play a vital role in modernizing their contract management process, ensuring seamless access to critical information and contributing to increased efficiency across the organization. Your meticulous approach to document management will directly impact the company’s ability to manage its vital agreements, paving the way for smoother operations and informed decision-making.
This dynamic role offers the opportunity to make a tangible impact on a large-scale digital transformation project. You will be responsible for converting physical contracts into digital assets, ensuring data integrity, and facilitating efficient access to information. This is a chance to showcase your expertise in document management and contribute to a critical initiative within a leading energy provider.
Responsibilities:

• Maintain organized records of documents, including correspondence, contracts, technical documents, manuals, and other official paperwork.
• Scan physical contracts and convert them to digital format.
• Verify clarity and accuracy of scanned files.
• Upload contracts to the document management system, following established naming conventions.
• Ensure data security and handle sensitive documents with discretion.
• Troubleshoot scanning and uploading issues.

Must-Have Qualifications:

• A Bachelor’s degree in Business Administration, Information Management, or a related field.
• Minimum of 2-5 years of experience in document control or a related administrative role.
• Experience with document management systems and software tools.

The target hiring compensation range for this role is $28.11 to $31.24 an hour. Compensation is based on several factors including, but not limited to education, relevant work experience, relevant certifications, and location.

About Aquent Talent:
Aquent Talent connects the best talent in marketing, creative, and design with the world’s biggest brands.
Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium. More information on our awesome benefits!
Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We’re about creating an inclusive environment—one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.

Client Description

Do you want to be part of the clean energy revolution? Look no further! This client is CHANGING the entire energy industry, and quite possibly the planet, by creating cleaner air for everyone! (I know, impressive!) With a high importance placed on diversity, employees, their ideas, their connection and determination inspires everything they do, from reimagining the future of energy to a commitment to surrounding communities. This client has won several awards that include: Best Places to Work in 2022 by Glassdoor, Best Places to Work for DEI and LGBTQ Equality in 2021 and Top 10 Military Employer in 2020. WOW!

The company culture is both impressive and inclusive. We love to hear AND see that! The diverse experiences and creative process you will bring to the table will help sharpen your skills, improve your portfolio, and expand your resume. Adding this client experience to your resume? An added bonus! Come join a company that is the epitome of leadership. Apply today to see what exciting opportunities we have for you!

Working with AQUENT provides you access to some pretty awesome perks:

• Subsidized (up to 85%!) Health, Vision and Dental Benefits, and Access to Fidelity 401(k) with Matching!
• FSA Program
• Weekly Direct Deposit
• Resume / Portfolio Review + Interview Prep. You’ll be set-up for success!
• Free Continued Learning: https://thegymnasium.com/
• Compare our benefits to other agencies, here: https://aquent.com/find-work/talent-benefits
• Who is AQUENT? www.youtube.com/watch?v=5z-n8nfytuM