Document Control Specialist

Herzog; Oakland (CA); On-site; USD 87,000 - 105,000; Full time

Job summary

A national leader in rail construction and operation, Herzog is seeking a Document Control Specialist to join their Oakland team. This role involves maintaining schedules, overseeing resource allocation, and ensuring compliance with contractual obligations. Ideal candidates should possess a strong high school background, excellent computer skills, and be prepared to work in a fast-paced environment. Herzog offers a competitive salary and a robust benefits package.

Benefits

Medical and dental coverage

Qualifications

• High School diploma or equivalent is required.
• Must have excellent computer skills in Microsoft Office.
• Ability to make quick decisions and excellent problem-solving skills.

Responsibilities

• Maintain schedules for property and oversee resource loading.
• Prepare contractual compliance reports, data entry, and record keeping.
• Interface with other departments to provide scheduling data.

Skills

Microsoft Office

Problem-solving

Customer service

Organization

Communication

Education

High School diploma or equivalent

Job description

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Overview

TransitAmerica Services, Inc. is currently seeking a

Overview

TransitAmerica Services, Inc. is currently seeking a Document Control Specialist in Oakland, CA to join our team.

The pay range for this position is $87,000 - $105,000 annually.

Duties And Responsibilities

• This is a non-exhaustive overview of the job duties for this position.
• Perform tasks required to develop and maintain schedules for the property. Includes resource loading, scheduling maintenances (including PM, upgrades, overhauls), scheduling installation of equipment projects on MOE.
• Support supervision through preparation and maintenance of forecasts and schedules.
• Supervise updating of maintenance forecast to reflect most current plans/requirements/changes.
• Interface with other departments to provide scheduling data for items such as mechanical, quality assurance and control, and safety teams.
• Data entry
• Record keeping
• Prepare contractual compliance reports.
• Schedule meetings, conference calls and video meetings.
• Regular and consistent engagement, participation and promotion of Herzog’s Culture and its essential behaviors are a requirement for this position.
• Regular and predictable attendance and punctuality are a requirement for this position.
• Other duties as assigned.
  
  

Qualifications

• High School diploma or equivalent.
• Working knowledge of and ability to select/apply resource monitoring and control techniques such as Critical Path Method (CPM) networks scheduling, computer scheduling techniques, etc.
• Ability to make quick decisions.
• Must have excellent computer skills - Microsoft Office products.
• Excellent problem-solving skills.
• Excellent customer service.
• Ability to operate and execute well in high-paced environment.
• Excellent organization, communication, and follow-up skills.
  
  

Pre-Employment Requirements

• Subject to pre-employment background check and motor vehicle report review.
• Maintain a valid driver’s license and endorsements as required per position.
• Subject to pre-employment physical, medical evaluation, and drug screen.
• Successfully complete and maintain any required safety certification and testing on an annual basis.
  
  

Physical Requirements

The physical demands described below must be met by an employee to successfully perform the essential job functions of this role. This is a non-exhaustive overview of the physical requirements of this job.

• Work primarily in an office environment.
• Frequently sits for extended periods of time.
• Frequently use a computer keyboard and office related equipment.
• Requires occasional standing, walking, lifting, stooping or bending.
• Must successfully pass color/vision examinations as required by the position.
• Must be able to hear and distinguish auditory signals as required by the position.
  
  

Safety

• Herzog is nationally recognized for its excellent corporate safety record which results from all employees at all levels, in all positions adhering to established policies and procedures. Reporting all safety violations to your immediate supervisor is a prerequisite for continued employment. Safety diligence by all results in a safe work environment for all.
  
  

Benefits

• Herzog offers a robust benefits package including medical and dental coverage. The plans are specific to projects and locations.
  
  

Why Herzog

Founded in 1969, Herzog is headquartered in St. Joseph, Missouri, with a satellite office in Fort Worth, Texas.

Over the course of our 50+ year history, Herzog has become a national leader in the construction, operations and maintenance of commuter rail, light rail, streetcar, and freight rail projects.

We believe our culture is at the heart of our existence. It is that belief which empowers every member of our professional family to act with purpose and passion as they advance their career throughout their personal pursuit of excellence.

Backed by over five decades of experience, Herzog delivers exceptional customer service and elite results.

Our success is the outcome of our relentless pursuit of excellence, our passion for our customers, safety without compromise, and a deep-rooted belief in the power of team.

We invite you to join us on our journey to excellence as we work to be better today than yesterday and better tomorrow than today.

It is the policy of TransitAmerica Services, Inc. to provide equal opportunity in employment for all qualified individuals regardless of race, color, religion, ethnicity, national origin, ancestry, disability, medical condition, age, citizenship, sex, sexual orientation, gender, gender identity, gender expression, marital status, pregnancy, genetic information, military status, veteran status, and any other characteristic protected by law.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Construction

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