Document Control Specialist

E2 Consulting Engineers Inc; Los Angeles (CA); Hybrid; USD 97,423,872 - 115,057,152; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

401(k) with employer match

Paid time off

Job summary

E2 Consulting Engineers, Inc. seeks a Document Control Specialist in Los Angeles to support project managers and staff by organizing and maintaining comprehensive project documentation from early planning through construction.

The ideal candidate will be proficient with Office 365 and SharePoint Online, possess strong writing skills, and be capable of balancing multiple priorities while traveling to Southern California sites as needed.

Qualifications

• Proficient in Office 365 and document management systems such as SharePoint Online.
• Experience reporting to Document Control Lead and project/program managers.
• 0-4 years with a related degree, or 4-6 years without a degree.
• Good writing skills and ability to follow established standards.
• Willingness to travel to job sites around Southern California as needed.
• Knowledge of SAP is desirable.
• Ability to balance multiple priorities.

Responsibilities

• Assist Project Manager by maintaining project logs and records.
• Monitor engineering and design efforts of the project team.
• Support disciplines in resolving issues to keep schedule.
• Create and update program and project team documents.
• Track and verify project deliverables.
• Assist with design, materials and permits expediting to stay on schedule.
• Coordinate project meetings, agendas, minutes and action items.
• Track document revisions and distribution.
• Communicate timely with clients and stakeholders.
• Ensure proper record coding and retention per company policies.
• Daily document management: naming, tagging and enforcing protocols.
• Create project reports and analyze delays and processes.
• Support change management processes and systems.
• Assist with budget, cost tracking, and invoicing validation.

Skills

Good writing skills

Ability to balance multiple priorities

Willingness to travel

Education

Bachelor's degree in engineering is preferred

Tools

Office 365

SharePoint Online

SAP

Job description

Document Control Specialist

Job Locations

US-CA-Los Angeles

About the Organization

E2 Consulting Engineers, Inc. (E2) is a professional services firm established in 1988 specializing in a full spectrum of engineering services including, project engineering and design, federal base operations and infrastructure support services, gas pipeline construction and inspection services, environmental consulting and remediation, and information technology services. At E2, we value safety, innovation and collaboration, and we are dedicated to excellence.

Overview

The Document Specialist works in support of the Project Manager and project staff to get projects into construction and to ensure an accurate and complete documentation for the entire duration of the projects. General Responsibilities and Qualifications could apply to all or some levels. Document Specialist shall provide program management and project/program document management services to support planning, design, construction stages and other related activities and to facilitate, coordinate and manage the document management system (DMS) host of the projects with respect to timely performance in accordance with the requirements of the projects and monitor the quality of services and workmanship.

Responsibilities

• Assist the Project Manager in maintaining project logs and records to include critical action item list, etc.
• Monitor the engineering and design efforts of the project team
• Support disciplines in resolving issues in a timely fashion that supports the project schedule
• Create and update program and project team documents and subsequent versions
• Support in tracking and verifying project and organizational deliverables
• Applies knowledge and skills toward the resolution of problems and the development of sound recommendations
• Assist with tracking and expediting of designs, materials and permits to help ensure projects get into construction on schedule
• Assist with project meetings, drafting of agendas, record meetings minutes, track action items and assist to ensure completion of tasks
• Track and coordinating document revisions and distribution
• Communicate timely and effectively with clients and stakeholders
• Focus on record coding and retention accuracy to certify proper handling of important files, documents, and forms per company policies
• Perform daily document management tasks such as naming and tagging documents, enforcing document management protocols
• Create summary and detailed project reports for management and project team members including analysis any delays, Outstanding process and procedures
• Support project management team to maintain timely and effective change management process, procedures, and systems
• Provides support in areas of budget, cost tracking, and labor hours, tracking procurement of goods and services, validation and reconciliation of invoices and payments
• Assisting PM with daily routine tasks, developing presentations, maintaining project documentation
• Occasionally travel to the field for project throughout SoCal area

Qualifications

• Proficient in Office 365 and Document management system such as SharePoint Online
• Experience working under a direction of Document Control Lead and project/program managers, and business unit managers or their appointees
• Minimum of 0-4 years of direct or relevant experience with a related degree, or 4-6 years direct or relevant experience without a degree
• Must have good writing skills, and the ability to follow established standards
• Must be willing to travel to job sites around Southern California as needed
• Knowledge of SAP is desirable
• Must have the ability to balance multiple priorities

Preferred Qualifications:

• Bachelor's degree in engineering is preferred
• Gas/utilities/pipeline experience preferred

Benefits

E2 Consulting Engineers, Inc. offers an excellent benefits package including health, dental, vision, and life insurance, 401(k) with employer match, paid time off.

Wage Data Per State Requirements

Salary range for this position is $34 - $40. The starting salary will be commensurate with skill, education, experience, and working environment.

Work Environment/Physical Demands

Work Environment:

• Full-time, hybrid position.
• Can work from home and/or professional office environment
• Occasionally travel to the field for project in SoCal areas

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to sit/ stand for up to 8 hours per day.
• Ability to move freely for up to 8 hours per day.
• Ability to lift up to 20lb

Travel

25%

Local Candidates only

Local Candidates only

Drug Free Workplace

E2 Consulting Engineers, Inc. is a Drug Free Workplace. After accepting an offer of employment, applicants may be required to undergo background checks, drug testing, and/or fit-for-duty physical examination. Drug screens will include, but not be limited to, Amphetamines, Cocaine Metabolites, Marijuana Metabolites (THC), Opiates, and Phencyclidine (PCP). As a federal contractor, E2 cannot permit employees in certain positions to use medical marijuana, even if prescribed by an authorized physician.

EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.