Document Control Specialist

Springtide; Santa Clara (CA); On-site; USD 77,000 - 118,000; Full time

Job summary

Springtide Project Services is seeking a Document Control Specialist for our project site in Santa Clara, California. You will manage the storage and transmission of project documents produced by Springtide, its clients, vendors, subcontractors, and consultants.

Qualified candidates have 5+ years of document control experience in A/E/C, semiconductor, or manufacturing, and a High School Diploma or equivalent.

Qualifications

• High School Diploma or equivalent.
• 5+ years of document control experience in the A/E/C, semiconductor, manufacturing industry.

Responsibilities

• Ensures compliance with corporate document conventions, including numbering and approvals.
• Establishes and maintains document distribution plans and systems for projects.
• Expedites review, approval, and distribution of supplier and internal project documents.
• Maintains paper and electronic files for the assigned project per corporate requirements.
• Generates reports and provides status of engineering and procurement documents as requested.
• Assists with preparation of transmittals for engineering and procurement documents.
• Arranges cataloging, packaging, long-term storage, and disposal of project documents at closeout.
• Attends project coordination meetings and maintains competency in relevant areas.

Skills

Document control

Attention to detail

Education

High School Diploma or equivalent

Job description

At Springtide, a division of IPS, (a Berkshire Hathaway company), we listen, understand, and lean into complex challenges to unlock new solutions and realize opportunities with our partners. Distinguished by our agility, creativity, expertise, and owner’s perspective, we deliver faster time-to-market and longer-lasting value, enabling you to do more.

We are looking for a talented Document Control Specialist to join our dedicated team at our project site in Santa Clara, California.

In this role, you will manage the storage and transmission of project documents produced by Springtide, Springtide's clients, and Springtide's vendors, subcontractors, and consultants.

Additional Responsibilities

• Ensures compliance with corporate document conventions, including numbering and approvals.
• Ensures compliance with project-specific document conventions, including numbering, approvals, and distribution lists and quality assurance requirements.
• Works with Project Managers to establish document distribution plans for each assigned project.
• Maintains document distribution systems and schedules for assigned projects based on client, project, and contractor requirements.
• Expedites review, approval, and distribution of supplier and internally produced project documents.
• Establishes and maintains paper and electronic files for the assigned project in accordance with corporate requirements.
• Establishes and maintains electronic indices of project documents. Generates reports to meet project requirements.
• Supports preparation of transmittals for engineering and procurement documents.
• Arranges cataloging, packaging, long-term storage, and disposal of project documents at the time of project closeout.
• Attends project coordination meetings as required.
• Provides status of engineering documents, procurement documents, and submittals as requested by project and design managers.
• Maintains personal competency in relevant professional areas.

Qualifications & Requirements

• High School Diploma or equivalent.
• 5+ years of document control experience in the A/E/C, semiconductor, manufacturing industry.

Physical Demands

• Must be able to stand, sit, and walk for prolonged periods.
• Must possess the ability to stoop, kneel, crouch, and crawl as required.
• Must be able to lift and move objects weighing up to 25 pounds.

Work Environment

• Must be able to work in both indoor and outdoor environments, which may include exposure to varying working conditions.

Travel

• This position will have 5-20% travel, or as required by the assigned project.
• You may be assigned to a client site for an extended period.
• Overnight travel or staying in the city of the Client’s location is possible, depending on the assignment.
• Please review the IPS Travel Policy.
• You will visit Client sites and will be required to adhere to stated safety rules.
• Must have access to reliable transportation.
• Must have the ability to travel and commute on a daily or routine basis.

Safety

• This position is a safety-sensitive position.
• The employee is designated for field work and attends activities at client sites where they work in construction, process, packaging, manufacturing, research, or other "non-administrative" areas.

All interviews are conducted either in person or virtually, with video required.

The salary offered for this role is between $77,000 and $118,000, but the actual salary offered is dependent on experience, skill set, and education.

About Us

Springtide Project Services is a full-service technical consultancy providing architectural, engineering, and construction services to advanced technology industries.

Specialties

• Architecture
• Engineering
• Construction Management
• Project Management
• Program Management
• LEAN Project Delivery
• Strategic Master Planning
• Energy Conservation Management
• Project Controls
• Program/Project Management
• Operations/Logistics Strategy and Planning
• EPCM
• Augmented resourcing services

All qualified applicants will receive consideration for employment at Springtide without regard to race, creed, color, religion, national origin, sex, age, disability, sexual orientation, gender identity or expression, genetic predisposition or carrier status, veteran, marital, or citizenship status, or any other status protected by law. Springtide is proud to be an affirmative action and equal opportunity employer.