Document Controls Lead / Document Controls Manager

E2 Consulting Engineers Inc; San Diego (CA); On-site; USD 110,000 - 130,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

401(k) with employer match

Paid time off

Job summary

E2 Consulting Engineers, Inc. seeks a Document Controls Lead to guide document management for a major natural gas EPC project in San Diego. You will oversee engineering docs, procurements, construction, commissioning, and turnover packages onsite five days a week.

The role requires extensive experience in document lifecycle management, coordinating with Owners, EPC contractors and engineers. Onsite work environment with comprehensive benefits is offered.

Qualifications

• Bachelor's degree or equivalent industry experience preferred.
• 10+ years in Document Control or Records Management on large EPC or industrial projects.
• Experience with utility/natural gas, pipeline, compressor stations, refinery or heavy industry projects.
• Strong understanding of engineering document lifecycle management.
• Experience managing drawings, specifications, RFIs, submittals, vendor documents, commissioning docs, turnover packages.

Responsibilities

• Lead owner’s document control for Compressor Modernization Project.
• Develop and maintain document control procedures and workflows.
• Manage lifecycle from engineering to turnover and closeout.
• Review submissions for quality, completeness and metadata alignment.
• Coordinate reviews, approvals, transmittals, distribution, and version control.
• Track deliverables, RFIs, submittals, vendor docs, as-built drawings, turnover packages.
• Maintain registers, status reports, and executive dashboards.
• Monitor KPIs and drive process improvements.

Skills

Leadership

Communication

Problem solving

Education

Bachelor's degree or equivalent

Tools

OpenText

Oracle Unifier

Procore

SharePoint

Primavera P6

Aconex

Autodesk Construction Cloud

Microsoft Office

Power BI

Job description

Document Controls Lead / Document Controls Manager

Job Locations

US-CA-San Diego

ID: CA-6215

Category: Administrative/Clerical

Type: Full Time

Work Location: Onsite

About the Organization

E2 Consulting Engineers, Inc. (E2) is a professional services firm established in 1988 specializing in a full spectrum of engineering services including, project engineering and design, federal base operations and infrastructure support services, gas pipeline construction and inspection services, environmental consulting and remediation, and information technology services. At E2, we value safety, innovation and collaboration, and we are dedicated to excellence.

Overview

The Document Controls Lead will serve as part of the Owner's Project Management Office (PMO), providing leadership for document management, engineering document control, project records management, turnover documentation, and project closeout throughout the Engineering, Procurement, Construction (EPC), Commissioning, and Closeout phases of this major natural gas infrastructure project. The ideal candidate has extensive experience supporting utility, industrial, refinery, compressor station, pipeline, or other large EPC capital projects and understands document lifecycle management from engineering through final turnover. This position is onsite 5 days a week.

Responsibilities

• Lead the Owner's document control function for Compressor Modernization Project.


• Develop, implement, and maintain project document control procedures, workflows, and quality standards.


• Manage engineering, procurement, construction, commissioning, turnover, and closeout documentation throughout the project lifecycle.


• Review contractor document submissions for completeness, quality, compliance, metadata accuracy, and adherence to project standards.


• Coordinate document reviews, approvals, transmittals, distribution, and version control between Client, EPC contractors, consultants, and stakeholders.


• Track engineering deliverables, RFIs, submittals, design packages, vendor documentation, as-built drawings, commissioning records, and turnover packages.


• Maintain document registers, document status reports, overdue action reports, and executive dashboards.


• Monitor document KPIs, identify bottlenecks, and recommend process improvements to improve document turnaround and project performance.


• Support project audits, regulatory compliance, quality assurance, and records retention requirements.


• Coordinate final project turnover, closeout documentation, and records handover to operations in accordance with SDG&E standards.


• Work closely with Project Managers, Construction Managers, Engineers, Project Controls, and EPC contractors to ensure accurate and timely document management.

Qualifications

• Bachelor's degree preferred or equivalent industry experience.


• 10+ years of Document Control or Records Management experience supporting large EPC or industrial construction projects.


• Experience supporting utility, natural gas, pipeline, compressor station, refinery, power generation, petrochemical, or heavy industrial projects.


• Strong understanding of engineering document lifecycle management.


• Experience managing:
  
  
  
  • Engineering drawings
  
  
  • Specifications
  
  
  • RFIs
  
  
  • Submittals
  
  
  • Vendor documentation
  
  
  • Commissioning documentation
  
  
  • Turnover packages
  
  
  • As-built documentation
  
  
  
  


• Experience coordinating document workflows between Owners, EPC contractors, engineers, and construction teams.


• Experience supporting project commissioning and closeout activities.

Technical Skills

• OpenText


• Oracle Unifier


• Procore


• SharePoint


• Primavera P6


• Aconex


• Autodesk Construction Cloud (ACC)


• Microsoft Office Suite


• Power BI (preferred)

Preferred

• Experience supporting compressor station modernization, natural gas transmission, pipeline, refinery, or power plant projects.


• Experience working on Owner-side PMO or Program Management teams.


• Experience with EPC projects.

Benefits

E2 Consulting Engineers, Inc. offers an excellent benefits package including health, dental, vision, and life insurance, 401(k) with employer match, paid time off.

Wage Data Per State Requirements

Salary range for this position is $110,000 - $130,000. The starting salary will be commensurate with skill, education, experience, and working environment.

Work Environment

• This job operates in a professional office environment and uses standard office equipment such as computers and phones

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to sit/ stand for up to 8 hours per day


• Ability to move freely for up to 8 hours per day

Local Candidates only

Yes

Drug Free Workplace

E2 Consulting Engineers, Inc. is a Drug Free Workplace. After accepting an offer of employment, applicants may be required to undergo background checks, drug testing, and/or fit-for-duty physical examination. Drug screens will include, but not be limited to, Amphetamines, Cocaine Metabolites, Marijuana Metabolites (THC), Opiates, and Phencyclidine (PCP). As a federal contractor, E2 cannot permit employees in certain positions to use medical marijuana, even if prescribed by an authorized physician.

EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.