Document Control Specialist

Modular Power Solutions, LLC; Lewisville (TX); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

ESOP

401k

Annual bonus program

PTO and holidays

Medical/Dental/Vision Insurance

Life Insurance

Job summary

Modular Power Solutions, LLC is seeking a Document Control Specialist to collect, maintain, and distribute project documents and assist staff at all levels. Responsibilities include filing, records management, reports and presentations, and tracking RFIs, submittals, and change orders.

The role requires an Associate degree in Business Management or related discipline and at least 1 year of document control experience, preferably in construction.

Qualifications

• Computer, filing, and 10-key skills required.
• Attention to detail is necessary; strong analytical skills favored.
• Discretion and interpersonal skills to handle sensitive matters and documentation.
• Proficient with Computer and Microsoft Office; Oracle preferred.
• Prioritize and manage multiple tasks and changing priorities.
• Work under pressure with a positive attitude; strong communication skills.
• Oral and written communication skills as required for the position.
• Self-motivated, proactive and an effective team player.
• Interact effectively with all levels of employees, vendors, clients, and others.

Responsibilities

• Performs administrative functions such as filing; correspondence log maintenance; processing incoming and outgoing correspondence and transmittals into the hard file and electronic database system; record and store photographs; schedule meetings.
• Manage documentation, compliance reporting and all filing system developments.
• Assists in preparation of reports and Power Point presentations; development and updating of project administrative procedures and in maintenance of project manuals and library.
• Tracks and manages the resolution of RFI’s, submittals, and change orders.
• Reviews, logs, and acts upon incoming and outgoing documents associated with project.
• Input daily project information into the computer system.
• Works with Construction Management Team to prepare and submit monthly reports.
• Archives all project records and maintains record keeping of such documents.

Skills

Attention to detail

Analytical skills

Oral & written communication

Team player

Interpersonal skills

Education

Associate degree in Business Management

Tools

Microsoft Office

Oracle

Job description

Whether you’re a recent grad or a seasoned professional, you can experience meaningful career growth at MPS. Enjoy a true sense of ownership as you work with a proven industry leader on some of the most exciting and high-profile projects in the nation. We offer a wide range of job opportunities, competitive compensation, full benefits, an Employee Stock Ownership Plan and more.

YOUR NEXT OPPORTUNITY

The Document Control Specialist is responsible for collecting, maintaining, and distributing all project documents. This position will assist all levels of staff on a project.

WHAT YOU’LL DO

• Performs administrative functions such as filing; correspondence log maintenance; processing incoming and outgoing correspondence and transmittals into the hard file and electronic database system; record and store photographs; schedule meetings.
• Manage documentation, compliance reporting and all filing system developments.
• Assists in preparation of reports and Power Point presentations; development and updating of project administrative procedures and in maintenance of project manuals and library.
• Tracks and manages the resolution of RFI’s, submittals, and change orders.
• Reviews, logs, and acts upon incoming and outgoing documents associated with project.
• Input daily project information into the computer system.
• Works with Construction Management Team to prepare and submit monthly reports.
• Archives all project records and maintains record keeping of such documents.

The duties and responsibilities are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing and other duties will be assigned based on the position’s role within the business unit.

WHAT YOU BRING TO US

• Associate degree in Business Management or related discipline
• Minimum 1-year previous document control experience, preferably in a construction environment
• Can be a combination of education, training, and relevant experience

WHAT YOU’LL NEED TO BE SUCCESSFUL

• Computer, filing, and 10-key skills required
• Attention to detail is necessary; strong analytical skills favored
• Remarkable level of discretion and interpersonal skills to handle sensitive and confidential matters and documentation
• Proficient in using a computer and Microsoft Office (Outlook, Word, Excel, etc.); Oracle preferred
• Prioritize and manage multiple tasks, changing priorities as necessary
• Work under pressure and adapt to changing requirements with a positive attitude
• Oral and written communication skills as required for the position
• Self-motivated, proactive and an effective team player
• Interact effectively and professionally with all levels of employees, both management and staff alike, vendors, clients, and others

TRAVEL

0%

WORKING CONDITIONS

General work environment – sitting for extended periods, standing, walking, typing, carrying, pushing, bending. Work is conducted primarily indoors with varying environmental conditions, such as fluorescent lighting and air conditioning. Noise level is typically low to medium. Occasional lifting of up to 30 lbs. We fully comply with the ADA and applicable state law, including considering reasonable accommodation measures that may enable qualified disabled applicants and employees to perform essential functions.

YOU Matter – Our Benefits

• ESOP – Employee Stock Ownership
• 401k
• Annual bonus program based upon performance, profitability, and achievement
• 17 PTO days per year plus 10 paid holidays
• Medical, Dental, Vision Insurance
• Term Life, AD&D Insurance, and Voluntary Life Insurance
• Disability Income Protection Insurance
• Pre-tax Flexible Spending Plans (Health and Dependent Care)
• Charitable Giving Match with our Rosendin Foundation

The pay range for this role is what we expect to pay for candidates that meet the specified qualifications and requirements listed on this job description. Candidate’s pay can vary based on location, job-related experience, skills, and education.

Our success is rooted in our people. We all come together around long-term vision and a sense of shared ownership. As a group, we do whatever it takes to ensure the success of our business…and your career.

MPS is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer.

Employment decisions are considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, pregnancy, age (over 40), or any other categories protected by applicable federal, state, or local law.

Our success is rooted in our people. We all come together around long-term vision and a sense of shared ownership. As a group, we do whatever it takes to ensure the success of our business…and your career.

The safety of MPS’s employees, clients, partners, and community members is a value that has been a part of our history for more than 100 years. At the heart of what we do is our core value: We Care. This Core Value is built upon integrity and the creation of an environment where our people are empowered to work safely, be their best selves, and respect each other.

MPS is committed to our unwavering focus to Care, Share, Listen, Innovate, and Excel.

In the light of the uncertainties presented by Covid-19, we have modified our recruitment efforts. Please continue to review our website for updates and career opportunities as we look to hire industry-leading talent in a range of disciplines including Project Management, Estimating, Engineering, Safety, and more. Thank you for your ongoing support as we work together to make the best decisions for all our employees, families, and communities. It is not just about our success but recognizing that we do not succeed unless we do our part to support our families, communities.

Founded in 2011, MPS delivers extensive engineering, product development and deployment experience. We continually seek to lead our industry by inspiring current and future generations to build full-system solutions matched to our customers’ most exacting requirements.

We are a wholly-owned subsidiary of MPS Holdings, Inc., one of the largest privately-owned electrical contractors in the United States.