Document Control Specialist

Hill International, Inc.; Houston (TX); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Employer Paid Life

Accidental Death & Dismemberment

Business Travel Accident Insurance

Short-Term Disability

Long Term Disability

Flexible Spending Account

Health Savings Account

Dependent Care Flexible Spending Award

Job summary

Hill International, Inc. in Houston, TX is seeking a detail-oriented Document Control Specialist to manage project documents on-site. You will maintain version histories, ensure compliance, train staff, and support audits while coordinating with teams and clients.

This role requires a degree and 5+ years of PM experience; strong MS Office proficiency and SOP adherence are essential for success in a fast-paced environment.

Qualifications

• Associates or Bachelor's degree preferred.
• 5+ years of construction project management experience preferred.
• Strong understanding of document control principles and records management.
• Proficiency with document management systems and MS Office applications.

Responsibilities

• Maintain maintenance, organization, storage, and retrieval of project documents.
• Assist with file migrations and audits, and perform administrative tasks as needed.
• Maintain accurate version control, revision history, and document status.
• Ensure timely and accurate distribution of documents to internal teams and external stakeholders.
• Monitor document compliance with contractual, regulatory, and quality requirements.
• Coordinate with project teams, consultants, and clients to meet document requirements.
• Respond to document-related inquiries and resolve discrepancies.
• Support onboarding and training of project staff on document control processes.
• Perform QC reviews of project documents for accuracy and compliance.
• Maintain document logs, registers, and tracking records.
• Apply metadata to project documents to support classification, organization, tracking, and retrieval.
• Support document management and administrative activities as needed to meet project and team requirements.
• Perform additional duties to support team objectives and grow skills.

Skills

Document control

Version control

Organizational skills

SOP adherence

Education

Associates or Bachelor's Degree in relevant field

Tools

Document management systems

Microsoft Office

Job description

Job Description

• Responsible for maintenance, organization, storage and retrieval of project and administrative documents.
• Assist with file migrations and audits, and perform administrative tasks as needed.
• Maintain accurate version control, revision history, and document status.
• Ensure timely and accurate distribution of documents to internal teams and external stakeholders.
• Monitor document compliance with contractual, regulatory, and quality requirements.
• Coordinate with project teams, consultants, and clients to ensure document requirements are clearly understood and met.
• Respond to document-related inquiries and resolve discrepancies.
• Support onboarding and training of project staff on document control processes.
• Performs quality control (QC) reviews of project documents to ensure accuracy, completeness, and compliance with established document control procedures.
• Maintain accurate and up-to-date document logs, registers, and tracking records.
• Apply appropriate metadata to project documents to support proper classification, organization, tracking, and retrieval.
• Supports document management and administrative activities as needed to meet project and team requirements.
• Performs additional duties as assigned to support team objectives while expanding professional knowledge, skills, and capabilities.

Qualifications

• Associates or Bachelor's Degree in relevant field preferred.
• 5 + years of construction project management experience preferred.
• Strong understanding of document control principles, versioning, and records management.
• Proficiency with document management systems and Microsoft Office (Excel, Word, Outlook, PPTX).
• High attention to detail and strong organizational skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Follow Standard Operating Procedures (SOPs)
• Effectively communications verbally and in writing.
• Must be able to work on-site in Houston, TX.

Benefits

• Medical
• Dental
• Vision
• Employer Paid Life
• Accidental Death & Dismemberment Insurances
• Business Travel Accident Insurance
• Short-Term Disability
• Long Term Disability
• Flexible Spending Account
• Health Savings Account
• Dependent Care Flexible Spending Account
• Commuter Benefits
• Legal Assistance
• Identity Theft Protection
• Pet Insurance
• Auto & Home Insurance
• Critical Illness Insurance
• Accident Insurance
• Hospital Indemnity Insurance
• Voluntary Life
• Accidental Death & Dismemberment Insurance
• Paid Time Off (PTO)
• Holidays
• 401(K) Retirement Savings Plan
• Employee Referral Program
• Professional Certification Incentive Program
• Hill University Learning and Development
• Tuition Reimbursement
• EAP
• Years of Service Awards Program

Note: This job description is intended to provide an indication of the nature and levels of work, knowledge, skills, abilities and other essential functions to be carried out as part of fulfilling the role mentioned in the job title. Various other duties as required.

About Us

Hill International, with more than 4,400+ professionals in over 100 offices worldwide, provides program management, project management, construction management, project management oversight, advisory, facilities management, and other consulting services to clients in a variety of market sectors. Engineering News-Record magazine recently ranked Hill as one of the largest program management firms in the world. For more information on Hill, please visit our website at www.hillintl.com .

Hill is exclusively a program, project, and construction management provider, meaning we have one focus as a company: protecting client interests. Free of any potential conflicts, our entire business is geared towards helping clients achieve their desired outcomes. We are dedicated to exceeding expectations throughout the entire construction project lifecycle and adapt to the needs of each assignment to develop tailored approaches and solutions to meet those needs.

Hill is a GISI Consulting Group company, part of the Global Infrastructure Solutions, Inc. (GISI) family of companies. Learn more about GISI Consulting Group at www.gisiconsulting.com .

Hill International is an Equal Opportunity Employer/Veteran/Disabled

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