Document Control Specialist

Hill-International,-Inc; Houston (TX); On-site; USD 55,000 - 90,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401(K) Retirement Savings Plan

Paid Time Off (PTO)

Holidays

Life Insurance

Disability Insurance

Job summary

Hill International Inc. in Houston, TX is seeking a Document Control Specialist to manage project and administrative documents, ensuring accurate versioning and timely distribution to internal teams and external stakeholders.

The role focuses on maintaining logs, metadata, and compliance with contractual and quality requirements while supporting file migrations, audits, and onboarding of staff in a fast-paced construction environment.

Qualifications

• Associates or Bachelor's Degree in relevant field preferred.
• 5+ years of construction project management experience preferred.
• Strong understanding of document control principles, versioning, and records management.
• Proficiency with document management systems and Microsoft Office.
• High attention to detail and strong organizational skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Follow Standard Operating Procedures (SOPs)
• Effectively communicates verbally and in writing.

Responsibilities

• Maintenance, organization, storage and retrieval of project and administrative documents.
• Assist with file migrations and audits, and perform administrative tasks as needed.
• Maintain accurate version control, revision history, and document status.
• Ensure timely and accurate distribution of documents to internal teams and external stakeholders.
• Monitor document compliance with contractual, regulatory, and quality requirements.
• Coordinate with project teams, consultants, and clients to ensure document requirements are clearly understood and met.
• Respond to document-related inquiries and resolve discrepancies.
• Support onboarding and training of project staff on document control processes.
• Performs QC reviews of project documents to ensure accuracy, completeness, and compliance with established document control procedures.
• Maintain accurate and up-to-date document logs, registers, and tracking records.
• Apply appropriate metadata to project documents to support proper classification, organization, tracking, and retrieval.
• Supports document management and administrative activities as needed to meet project and team requirements.
• Performs additional duties as assigned to support team objectives while expanding professional knowledge, skills, and capabilities.

Skills

Document control principles

Version control

Records management

Microsoft Office

Attention to detail

Multitasking

SOP adherence

Verbal and written communication

Education

Associates or Bachelor's Degree in relevant field

Tools

Document management system

MS Office Suite

Job description

Hill International is seeking a Document Control Specialist in Houston, Texas

• Responsible for maintenance, organization, storage and retrieval of project and administrative documents.
• Assist with file migrations and audits, and perform administrative tasks as needed.
• Maintain accurate version control, revision history, and document status.
• Ensure timely and accurate distribution of documents to internal teams and external stakeholders.
• Monitor document compliance with contractual, regulatory, and quality requirements.
• Coordinate with project teams, consultants, and clients to ensure document requirements are clearly understood and met.
• Respond to document-related inquiries and resolve discrepancies.
• Support onboarding and training of project staff on document control processes.
• Performs quality control (QC) reviews of project documents to ensure accuracy, completeness, and compliance with established document control procedures.
• Maintain accurate and up-to-date document logs, registers, and tracking records.
• Apply appropriate metadata to project documents to support proper classification, organization, tracking, and retrieval.
• Supports document management and administrative activities as needed to meet project and team requirements.
• Performs additional duties as assigned to support team objectives while expanding professional knowledge, skills, and capabilities.

• Associates or Bachelor's Degree in relevant field preferred.
• 5 + years of construction project management experience preferred.
• Strong understanding of document control principles, versioning, and records management.
• Proficiency with document management systems and Microsoft Office (Excel, Word, Outlook, PPTX).
• High attention to detail and strong organizational skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Follow Standard Operating Procedures (SOPs)
• Effectively communications verbally and in writing.
• Must be able to work on-site in Houston, TX.

Depending upon your employment status, Hill's comprehensive benefits may include,

• Medical
• Dental
• Vision
• Employer Paid Life and Accidental Death & Dismemberment Insurances
• Business Travel Accident Insurance
• Short-Term Disability
• Long Term Disability
• Flexible Spending Account
• Health Savings Account
• Dependent Care Flexible Spending Account
• Commuter Benefits
• Legal Assistance
• Identity Theft Protection
• Pet Insurance
• Auto & Home Insurance
• Critical Illness Insurance
• Accident Insurance
• Hospital Indemnity Insurance
• Voluntary Life & Accidental Death & Dismemberment Insurance
• Paid Time Off (PTO)
• Holidays
• 401(K) Retirement Savings Plan
• Employee Referral Program
• Professional Certification Incentive Program
• Hill University Learning and Development
• Tuition Reimbursement
• EAP
• Years of Service Awards Program

Hill International is an Equal Opportunity Employer/Veteran/Disabled

Note

This job description is intended to provide an indication of the nature and levels of work, knowledge, skills, abilities and other essential functions to be carried out as part of fulfilling the role mentioned in the job title. Various other duties as required.

Hill International, with more than 4,400+ professionals in over 100 offices worldwide, provides program management, project management, construction management, project management oversight, advisory, facilities management, and other consulting services to clients in a variety of market sectors. Engineering News-Record magazine recently ranked Hill as one of the largest program management firms in the world. For more information on Hill, please visit our website at www.hillintl.com.

Hill is exclusively a program, project, and construction management provider, meaning we have one focus as a company: protecting client interests. Free of any potential conflicts, our entire business is geared towards helping clients achieve their desired outcomes. We are dedicated to exceeding expectations throughout the entire construction project lifecycle and adapt to the needs of each assignment to develop tailored approaches and solutions to meet those needs.

Hill is a GISI Consulting Group company, part of the Global Infrastructure Solutions, Inc. (GISI) family of companies. Learn more about GISI Consulting Group at www.gisiconsulting.com.

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