DOCUMENT CONTROL SPECIALIST

CommTech Global; Duluth, Northern (MN, KY); Hybrid; USD 28,000 - 39,000; Full time

Benefits offered by this job

Health insurance

Health Savings Account

Life insurance

401k Plan

Dependent Care Account

Lifestyle Spending Account

Dental insurance

Vision insurance

Disability insurance

Paid time off

Promotions

Continuing education

Tuition reimbursement

Hybrid schedule

Work/Life balance

Job summary

CommTech Global is seeking a DOCUMENT CONTROL SPECIALIST to manage and organize project documentation, ensuring compliance and timely reporting. The role supports project development and interacts with managers, engineers, and clients to maintain accurate records.

The position requires 2+ years of relevant experience, strong MS Office and Adobe Acrobat skills, and a sharp eye for detail. This is a full-time on-site opportunity with travel as needed and a commitment to safety.

Qualifications

• 40+ hour work week as standard, overtime eligible.
• High School Diploma or GED.
• 2+ years of project/operational support experience including document tracking.
• Proficient in Microsoft Office and Adobe Acrobat Reader DC.
• Strong attention to detail, safety orientation, and ability to work independently.

Responsibilities

• Analyze and organize project documentation.
• Assist with filing, tracking, and report preparation.
• Administer company platforms and project portals.
• Maintain records per company standards.
• Ensure documentation meets compliance requirements.
• Communicate with managers, personnel, and clients.
• Support commissioning activities and field reports.

Skills

MS Office proficiency

Detail-oriented

Communication skills

Teamwork

Self-driven

Education

High School Diploma/GED

Tools

Adobe Acrobat Reader DC

Job description

Description

At CommTech Global, our mission is to provide assured services and innovative solutions led by top-tier professionals; to guarantee projects exceed industry standards, servicing diverse clients across the globe. Our focused commitment to a high-quality team and reliable results is absolute. The CommTech Global team specializes in working with clients and engineers to ensure the optimum operation is the result. This includes the owner's satisfaction and knowledge of their product. We understand that attracting and retaining the best is key to our future success. At CommTech Global, we are dedicated to our culture and team members and adding programs to our already comprehensive range of employee benefits.

• Health insurance plans for employees & families
• Health Savings Account
• Life insurance plans
• 401k Retirement Plan
• Dependent Care Account
• Lifestyle Spending Account
• Supplemental dental insurance
• Supplemental vision insurance
• Long-term & short-term disability insurance
• Paid time off (vacation, bereavement and leave of absence allowances)
• Promotions & transfers
• Continuing education programs
• Tuition Reimbursement
• Hybrid Flex schedule opportunities exist with coordination
• Work/Life balance

Position Summary

The DOCUMENT CONTROL SPECIALIST is responsible for assisting in day-to-day document control activities needed to sustain current business, ensure document compliance, and support project development.

• Diligently analyze and organize all project documentation
• Assists in the completion, filing, and tracking of reports to accompany documentation
• Assists with the administration of company platforms and project management portals
• Manages records in accordance with company standards
• Ensures all documentation meets compliance requirements
• Effectively communicate with managers, project personnel, and clients in accordance with company and client policies
• Participates in project team meetings and retain knowledge of all commissioning activities and field reports, as well as the status of all document reviews
• Ability to work towards proficiency in interpreting and clarifying engineering drawings
• Assists in reviewing and making recommendations for improvements in areas such as workflow, reporting procedures, or expenditures
• Ability to complete company specific training programs
• Assist with business administration responsibilities and additional duties as needed

WE ARE AN EQUAL OPPORTUNITY EMPLOYER

Applicants and employees are considered for positions and are evaluated without regard to mental or physical disability, race, color, religion, gender, national origin, age, genetic information, military or veteran status, sexual orientation, marital status or any other protected Federal, State/Province or Local status unrelated to the performance of the work involved.

Requirements

• Full-Time hourly position requiring 40+ hrs. a week, overtime eligible
• High School Diploma/GED certification
• 2+ years of experience in project/operational support, including document formatting, organization, tracking, and management.
• Proficient in applications such as Microsoft Office (Excel, Word, and Outlook) and Adobe Acrobat Reader DC
• Ability to work alone or within a group
• Self-driven to completion of job
• Highly skilled with attention to detail and organization
• Ability to quickly reconfigure documentation
• Must have a strong commitment to personal and team safety
• Demonstrate strong interpersonal and organizational skills, and ability to multi-task
• Effectively communicate and interact with all levels of the team, customers, and external contacts, via telephone, in written form, email, and in person
• Ability to learn company specific applications
• Ability to work in a fast-paced and changing environment
• Excellent customer service skills

Physical Requirements

• Must be able to travel from 10-25%
• Ability to lift and transport items weighing up to 25 lbs
• Ability to sustain a level of physical activity, including walking, climbing, bending, and sitting
• Ability to read, comprehend, and follow company procedures and manufacturers' guidelines
• Requires the ability to demonstrate regular and predictable attendance on the job
• Valid active driver's license and the ability to operate a vehicle
• Ability to pass all random DOT Drug and Alcohol Testing