Document Control & Quality Systems Specialist

6045-Ethicon Inc. Legal Entity; San Angelo (TX); On-site; USD 70,000 - 90,000; Full time

Job summary

Ethicon San Angelo, part of Johnson & Johnson, is recruiting a Document Control Administrator for the San Angelo, TX site. The role focuses on administering electronic quality systems and ensuring documentation accuracy and compliance across change management processes.

Qualified candidates will have an Associate degree and 6-8 years of related experience, with strong skills in problem solving, teamwork, and ISO/quality system standards. Some travel may be required.

Qualifications

• Associate or equivalent level degree required.
• 6-8 years of related experience required.
• Demonstrated competency in ETHICON network office application software or ability to quickly achieve competency.
• Software expertise in multiple software applications as well as PC hardware knowledge.
• Team skills including problem solving, conflict management, communications skills - both verbal and written, analytical and systems thinking, and strong organizational skills.
• Department assessments for records management
• Contract renewal and negotiation
• Purchase Order submission for annual off-site records storage
• Preferred: Windchill, EtQ and Quin experience.

Responsibilities

• Performs as business system administrator for at least one of the electronic quality systems in the plant (e.g., ADAPTIV, LIMS, Compliance Wire, EtQ).
• Provides back up and support as business system administrator for at least two other electronic quality systems.
• Reviews quality aspects of change documents submitted for accuracy and consistency with other documents.
• Proofreads and edits documents for style, grammar, spelling, format, and impact on other documentation.
• Provides assistance to change originators in change control processes and system tools.
• Generates reports and metrics on the change process as needed.
• Consults on document and data control business practices and helps reduce change cycle time.
• Conducts internal audits of the change management process.
• Supports process improvement and implementation.
• Analyzes processes and systems for alignment to business strategy.
• Verifies change implementation and approves closure of completed change orders.
• Performs as Site Record Coordinator; liaison between department coordinators and Records Manager; performs internal records management compliance assessments and coordinates inactive storage solutions provided by external storage vendor.
• Demonstrates knowledge of facility and organizational policies and procedures.
• Provides presentations and education on regulatory, corporate, and local policies and procedures.
• Leads and participates in cross facility or plant teams as directed by Quality Systems Lead.
• Provides investigation, documentation, corrective action recommendations, and project management on assigned quality system improvements.
• Maintains supplies and equipment.
• Provides periodic reports, completes special projects, and assists Quality Systems Lead as assigned.
• Performs on behalf of the Quality Systems Lead to represent the site where Records Manager role is concerned.
• Performs other duties as assigned; complies with quality management, environmental, safety and occupational health policies (ISO 13485, ISO14001 & OSHAS18001).
• Communicates business related issues or opportunities to next management level.

Skills

Team skills

Problem solving

Written communication

Analytical thinking

Organizational skills

Office software competency

Windchill

EtQ

Quin

Education

Associate degree

Tools

Windchill

EtQ

Quin

Job description

Ethicon San Angelo, part of Johnson & Johnson, is recruiting a Document Control Administrator for the San Angelo, TX site. The role focuses on administering electronic quality systems and ensuring documentation accuracy and compliance across change management processes.

Qualified candidates will have an Associate degree and 6-8 years of related experience, with strong skills in problem solving, teamwork, and ISO/quality system standards. Some travel may be required.