Document Control Administrator

6045-Ethicon Inc. Legal Entity; San Angelo (TX); On-site; USD 70,000 - 90,000; Full time

Job summary

Ethicon San Angelo, part of Johnson & Johnson, is recruiting a Document Control Administrator for the San Angelo, TX site. The role focuses on administering electronic quality systems and ensuring documentation accuracy and compliance across change management processes.

Qualified candidates will have an Associate degree and 6-8 years of related experience, with strong skills in problem solving, teamwork, and ISO/quality system standards. Some travel may be required.

Qualifications

• Associate or equivalent level degree required.
• 6-8 years of related experience required.
• Demonstrated competency in ETHICON network office application software or ability to quickly achieve competency.
• Software expertise in multiple software applications as well as PC hardware knowledge.
• Team skills including problem solving, conflict management, communications skills - both verbal and written, analytical and systems thinking, and strong organizational skills.
• Department assessments for records management
• Contract renewal and negotiation
• Purchase Order submission for annual off-site records storage
• Preferred: Windchill, EtQ and Quin experience.

Responsibilities

• Performs as business system administrator for at least one of the electronic quality systems in the plant (e.g., ADAPTIV, LIMS, Compliance Wire, EtQ).
• Provides back up and support as business system administrator for at least two other electronic quality systems.
• Reviews quality aspects of change documents submitted for accuracy and consistency with other documents.
• Proofreads and edits documents for style, grammar, spelling, format, and impact on other documentation.
• Provides assistance to change originators in change control processes and system tools.
• Generates reports and metrics on the change process as needed.
• Consults on document and data control business practices and helps reduce change cycle time.
• Conducts internal audits of the change management process.
• Supports process improvement and implementation.
• Analyzes processes and systems for alignment to business strategy.
• Verifies change implementation and approves closure of completed change orders.
• Performs as Site Record Coordinator; liaison between department coordinators and Records Manager; performs internal records management compliance assessments and coordinates inactive storage solutions provided by external storage vendor.
• Demonstrates knowledge of facility and organizational policies and procedures.
• Provides presentations and education on regulatory, corporate, and local policies and procedures.
• Leads and participates in cross facility or plant teams as directed by Quality Systems Lead.
• Provides investigation, documentation, corrective action recommendations, and project management on assigned quality system improvements.
• Maintains supplies and equipment.
• Provides periodic reports, completes special projects, and assists Quality Systems Lead as assigned.
• Performs on behalf of the Quality Systems Lead to represent the site where Records Manager role is concerned.
• Performs other duties as assigned; complies with quality management, environmental, safety and occupational health policies (ISO 13485, ISO14001 & OSHAS18001).
• Communicates business related issues or opportunities to next management level.

Skills

Team skills

Problem solving

Written communication

Analytical thinking

Organizational skills

Office software competency

Windchill

EtQ

Quin

Education

Associate degree

Tools

Windchill

EtQ

Quin

Job description

At Johnson & Johnson,we believe health is everything. Our strength in healthcare innovation empowers us to build aworld where complex diseases are prevented, treated, and cured,where treatments are smarter and less invasive, andsolutions are personal.Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity.Learn more at jnj.com. As guided by Our Credo, Johnson & Johnson is responsible to our employees who work with us throughout the world. We provide an inclusive work environment where each person is considered as an individual. At Johnson & Johnson, we respect the diversity and dignity of our employees and recognize their merit.

Job Function:

Quality Job Sub Function: Quality Control Job Category: Business Enablement/Support All Job Posting Locations: San Angelo, Texas, United States of America

Job Description

Ethicon San Angelo is recruiting for a Document Control Administrator, located in San Angelo, TX.

About MedTech

Fueled by innovation at the intersection of biology and technology, we’re developing the next generation of smarter, less invasive, more personalized treatments. Your unique talents will help patients on their journey to wellness. Learn more at https://www.jnj.com/medtech

Key Responsibilities

• Performs as business system administrator for at least one of the electronic quality systems in the plant, e.g. ADAPTIV, LIMS, Compliance Wire, EtQ.
• Provides back up and support as business system administrator for at least two other electronic quality systems.
• Reviews quality aspects of change documents submitted for accuracy and consistency with other documents.
• Proofreads and edits documents for style, grammar, spelling, format, and impact it may have on other documentation.
• Provides assistance to change originators in change control processes and system tools.
• Generates reports and metrics on the change process as needed.
• Consults on document and data control business practices and helps reduce change cycle time.
• Conducts internal audits of the change management process.
• Supports process improvement and implementation.
• Analyzes processes and systems for alignment to business strategy.
• Verifies change implementation and approves closure of completed change orders.
• Performs as Site Record Coordinator; serves as liaison between department coordinators and Records Manager; performs internal records management compliance assessments as needed and implements - coordinates inactive storage solutions provided by external storage vendor.
• Demonstrates a thorough knowledge of facility and organizational policies and procedures.
• Provides presentations and education to all levels of the organization on regulatory, corporate, and local policies and procedures.
• Responsible for leading and participating in cross facility or plant teams as directed by Quality Systems Lead.
• Provides investigation, documentation, corrective action recommendations, and project management on assigned quality system improvements.
• Maintains necessary supplies and equipment.
• Provides periodic reports, completes special projects, and assists Quality Systems Lead as assigned - may act on behalf of the Quality Systems Lead to represent the site where Records Manager role is concerned.
• Performs a variety of other duties of a complexity commensurate with the job level as assigned or required.
• Comply with all applicable quality management system, environmental, safety and occupational health policies. (for example, ISO 13485, ISO14001 & OSHAS18001).
• Responsible for communicating business related issues or opportunities to next management level.
• Responsible for following all Company guidelines related to Health, Safety and Environmental practices as applicable.

Qualifications

• Education: Associate or equivalent level degree required
• Experience and Skills: Required: 6-8 years of related experience
• Demonstrated competency in the ETHICON network office application software or ability to quickly achieve competency
• Software expertise in multiple software applications as well as PC hardware knowledge.
• Other skills required include Team skills including problem solving, conflict management, communications skills - both verbal and written, analytical and systems thinking, and strong organizational skills.
• Department assessments for records management
• Contract renewal and negotiation
• Purchase Order submission for annual off-site records storage
• Preferred: Windchill, EtQ and Quin experience.

Other: This position may require up to 5% travel, both domestic and international.

Equal Opportunity Employer

Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.

Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants’ needs. If you are an individual with a disability and would like to request an accommodation, external applicants please contact us via https://www.jnj.com/contact-us/careers. Internal employees contact AskGS to be directed to your accommodation resource.

Skills

Administrative Support, Communication, Compliance Management, Controls Compliance, Execution Focus, ISO 9001, Persistence and Tenacity, Problem Solving, Quality Control (QC), Quality Control Testing, Quality Standards, Quality Systems Documentation, Quality Validation, Report Writing, Standard Operating Procedure (SOP), Teamwork, Technologically Savvy

At Johnson & Johnson,we believe health is everything. Our strength in healthcare innovation empowers us to build aworld where complex diseases are prevented, treated, and cured,where treatments are smarter and less invasive, andsolutions are personal.Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity.Learn more at https://www.jnj.com/.