Document Control & Project Admin Coordinator (Remote)

Pmaconsultants; Los Angeles (CA); Hybrid; USD 46,000 - 62,000; Full time

Benefits offered by this job

Competitive pay and benefits

Wellness programs

Career development opportunities

401(k) with company match

Job summary

PMA is seeking an entry-level Document Control & Office Coordinator to support document control, project admin, and general office tasks in a construction consulting environment. You will organize records, track RFIs/Change Orders, and help with reports and communications.

The role requires strong organization, detail-orientation, and good written/verbal communication; familiarity with MS Office, Teams, SharePoint, and NetSuite is preferred.

Qualifications

• Bachelor’s degree preferred; relevant experience may be considered in lieu of education.
• 0+ years in document control, project coordination, or related field.
• Proficiency with Microsoft Office; SharePoint/NetSuite preferred.
• Strong organizational and communication skills; detail oriented.

Responsibilities

• Maintain and distribute project documentation per procedures.
• Maintain project files, logs, and records for quick retrieval.
• Track RFIs, submittals, Change Orders, and meeting docs.
• Support preparation and distribution of project reports and materials.
• Coordinate office supplies and service providers; vehicle upkeep as needed.
• Collaborate with building management on parking and access.

Skills

Organizational skills

Written & verbal communication

Attention to detail

Multitasking

Education

Bachelor’s degree in Business Administration, Construction Management, Civil Engineering, or related field

Tools

Microsoft Office

Teams

SharePoint

NetSuite

Job description

PMA is seeking an entry-level Document Control & Office Coordinator to support document control, project admin, and general office tasks in a construction consulting environment. You will organize records, track RFIs/Change Orders, and help with reports and communications.

The role requires strong organization, detail-orientation, and good written/verbal communication; familiarity with MS Office, Teams, SharePoint, and NetSuite is preferred.