Document Control Lead – Industrial EPC (On-Site Fremont)

Deterrence Defense, Inc.; Fremont (CA); On-site; USD 85,000 - 115,000; Full time

Benefits offered by this job

Equity options

Medical, dental, vision

401(k) and paid time off

Job summary

Deterrence Defense, Inc. is seeking a Document Control Specialist in Fremont, CA to oversee the lifecycle of program documentation for automated production equipment deployments at a partner site.

The role ensures accurate document management, drives review workflows, and acts as the single point of contact for internal teams and vendors. The ideal candidate will have 5+ years of document control on large industrial projects, be proficient with EDMS platforms, and maintain strict data integrity

Qualifications

• 5+ years of document control experience on industrial, manufacturing, EPC, or large capital projects.
• Proficiency with an EDMS platform (SharePoint, Aconex, OpenText, Procore, or equivalent) and advanced MS Office.
• Demonstrated ability to maintain data integrity across large document sets and multiple contributors.
• Working understanding of engineering drawing conventions, revision control, and submittal/transmittal processes.

Responsibilities

• Process incoming and outgoing documents to standard: numbering, revision control, formatting, cover sheets, and metadata.
• Administer the electronic document management system; maintain folder structures, placeholders, distribution matrix, and access.
• Initiate, track, and expedite review and approval cycles for drawings, specifications, vendor submittals, and procedures; report open items and aging weekly.
• Assemble and maintain document packages for design releases, FAT, SAT, commissioning, and final turnover to the partner site.
• Control vendor documentation: submittal registers, transmittals, and as-built reconciliation.
• Maintain logs and reports on document status across multiple equipment lines and vendors.
• Optional scope: manage the engineering CAD library — part and assembly numbering, revision control, template management, and model/drawing release — in coordination with design engineering.
• Train engineers, vendors, and partner staff on document procedures; audit compliance.

Skills

Attention to detail

Data integrity

Written communication

Tools

SharePoint

Aconex

OpenText

Procore

Job description

Deterrence Defense, Inc. is seeking a Document Control Specialist in Fremont, CA to oversee the lifecycle of program documentation for automated production equipment deployments at a partner site.

The role ensures accurate document management, drives review workflows, and acts as the single point of contact for internal teams and vendors. The ideal candidate will have 5+ years of document control on large industrial projects, be proficient with EDMS platforms, and maintain strict data integrity