Document Control Lead — Drive Digitization & Compliance

Cooper Machinery Services LLC; Houston (TX); On-site; USD 65,000 - 95,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

AD&D

Disability Insurance

401(k) with company match

Parental leave & fertility benefits

Employee Assistance Program

Job summary

Cooper Machinery Services LLC, based in Houston, seeks a seasoned Document Control Lead to develop, implement, and maintain standards, procedures, and governance across the organization. You will digitize records, improve accessibility, and steward documentation in SharePoint and other systems, partnering with Engineering, Manufacturing, Quality, Field Operations, and other departments.

The role requires 5+ years in document control or related fields, proven leadership, and strong communication.

Qualifications

• 5+ years of experience in document control, records management, quality systems, project administration or related discipline.
• Previous leadership experience or demonstrated ability to lead projects.
• Strong working knowledge of SharePoint or similar electronic document management systems.
• Experience managing controlled documentation within construction, engineering, or technical project environments.
• Outstanding communication and customer service skills with the ability to collaborate across multiple departments.
• A continuous improvement mindset and willingness to identify better ways of working.
• The ability to manage multiple priorities while maintaining accuracy and meeting deadlines.
• Intermediate to advanced skills in Microsoft Office, specifically Word and Excel

Responsibilities

• Develop, implement, and maintain document control standards, procedures, and governance practices.
• Support the organization’s ongoing initiative to digitize historical records and improve document accessibility
• Maintain documentation within SharePoint and other document management systems.
• Partner with Engineering, Manufacturing, Quality, Field Operations, and other departments to ensure accurate and timely document control.
• Develop and improve document control processes that increase efficiency, accuracy, and compliance.
• Monitor document revisions and ensure version control across multiple business functions.
• Identify opportunities for continuous improvement and implement solutions that strengthen document management processes.

Skills

Document control experience

Leadership experience

Communication & collaboration

Continuous improvement mindset

Multitasking & deadlines

MS Word & Excel

Tools

SharePoint

Job description

Cooper Machinery Services LLC, based in Houston, seeks a seasoned Document Control Lead to develop, implement, and maintain standards, procedures, and governance across the organization. You will digitize records, improve accessibility, and steward documentation in SharePoint and other systems, partnering with Engineering, Manufacturing, Quality, Field Operations, and other departments.

The role requires 5+ years in document control or related fields, proven leadership, and strong communication.