Document Control Lead — Digitization & Compliance

Cooper Machinery Services; Houston (TX); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

AD&D coverage

Short/Long-term disability

401(k) with company match

Parental leave

Employee Assistance Program

Job summary

Cooper Machinery Services is seeking an experienced Document Control Specialist to develop and maintain control standards and governance. You will digitize historical records, manage SharePoint documents, and collaborate with Engineering, Quality, and Operations to ensure accuracy and timeliness.

Ideal candidates bring 5+ years in document control or related fields, leadership experience, and strong MS Office skills.

Qualifications

• 5+ years in document control, records management, quality systems or related discipline.
• Previous leadership experience or ability to lead projects.
• Strong knowledge of SharePoint or similar electronic document management systems.
• Experience managing controlled documentation within construction, engineering, or technical project environments.
• Outstanding communication and customer service skills with cross-department collaboration.
• Continuous improvement mindset and willingness to identify better ways of working.
• Ability to manage multiple priorities while maintaining accuracy and meeting deadlines.
• Intermediate to advanced Microsoft Office skills, especially Word and Excel.

Responsibilities

• Develop, implement, and maintain document control standards, procedures, and governance practices.
• Support digitization of historical records and improve document accessibility.
• Maintain documentation within SharePoint and other document management systems.
• Partner with Engineering, Manufacturing, Quality, Field Operations, and other departments to ensure accurate and timely document control.
• Develop and improve document control processes to increase efficiency, accuracy, and compliance.
• Monitor document revisions and ensure version control across multiple business functions.
• Identify opportunities for continuous improvement and implement solutions for stronger document management.

Skills

Document control

Leadership

SharePoint

MS Office

Communication

Tools

Microsoft Word

Microsoft Excel

Job description

Cooper Machinery Services is seeking an experienced Document Control Specialist to develop and maintain control standards and governance. You will digitize historical records, manage SharePoint documents, and collaborate with Engineering, Quality, and Operations to ensure accuracy and timeliness.

Ideal candidates bring 5+ years in document control or related fields, leadership experience, and strong MS Office skills.