Document Control Lead

Cooper Machinery Services; Houston (TX); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

AD&D coverage

Short/Long-term disability

401(k) with company match

Parental leave

Employee Assistance Program

Job summary

Cooper Machinery Services is seeking an experienced Document Control Specialist to develop and maintain control standards and governance. You will digitize historical records, manage SharePoint documents, and collaborate with Engineering, Quality, and Operations to ensure accuracy and timeliness.

Ideal candidates bring 5+ years in document control or related fields, leadership experience, and strong MS Office skills.

Qualifications

• 5+ years in document control, records management, quality systems or related discipline.
• Previous leadership experience or ability to lead projects.
• Strong knowledge of SharePoint or similar electronic document management systems.
• Experience managing controlled documentation within construction, engineering, or technical project environments.
• Outstanding communication and customer service skills with cross-department collaboration.
• Continuous improvement mindset and willingness to identify better ways of working.
• Ability to manage multiple priorities while maintaining accuracy and meeting deadlines.
• Intermediate to advanced Microsoft Office skills, especially Word and Excel.

Responsibilities

• Develop, implement, and maintain document control standards, procedures, and governance practices.
• Support digitization of historical records and improve document accessibility.
• Maintain documentation within SharePoint and other document management systems.
• Partner with Engineering, Manufacturing, Quality, Field Operations, and other departments to ensure accurate and timely document control.
• Develop and improve document control processes to increase efficiency, accuracy, and compliance.
• Monitor document revisions and ensure version control across multiple business functions.
• Identify opportunities for continuous improvement and implement solutions for stronger document management.

Skills

Document control

Leadership

SharePoint

MS Office

Communication

Tools

Microsoft Word

Microsoft Excel

Job description

• Develop, implement, and maintain document control standards, procedures, and governance practices.
• Support the organization's ongoing initiative to digitize historical records and improve document accessibility
• Maintain documentation within SharePoint and other document management systems.
• Partner with Engineering, Manufacturing, Quality, Field Operations, and other departments to ensure accurate and timely document control.
• Develop and improve document control processes that increase efficiency, accuracy, and compliance.
• Monitor document revisions and ensure version control across multiple business functions.
• Identify opportunities for continuous improvement and implement solutions that strengthen document management processes.

Who You Are

• 5+ years of experience in document control, records management, quality systems, project administration or related discipline.
• Previous leadership experience or demonstrated ability to lead projects.
• Strong working knowledge of SharePoint or similar electronic document management systems.
• Experience managing controlled documentation within construction, engineering, or technical project environments.
• Outstanding communication and customer service skills with the ability to collaborate across multiple departments.
• A continuous improvement mindset and willingness to identify better ways of working.
• The ability to manage multiple priorities while maintaining accuracy and meeting deadlines.
• Intermediate to advanced skills in Microsoft Office, specifically Word and Excel

Preferred

• Experience supporting ISO 9001 quality management systems.
• Knowledge of document retention requirements and records management best practices.
• Experience participating in document digitization or process improvement initiatives.

Why Join Us

• Most benefits are effective on your first day of employment - no waiting period.
• Comprehensive medical, dental, and vision insurance
• Company-paid life, AD&D, short-term, and long-term disability coverage (6-month short-term disability waiting period)
• Voluntary life, AD&D, and long-term disability buy up plan
• Voluntary benefit plans including accident, critical illness and hospital indemnity insurance plans
• 401(k) with up to 5% company match, employees are 100% vested on Day 1
• Maternity and parental leave, Arc Fertility Benefits, and an Employee Assistance Program (EAP) for mental health support.

Cooper Machinery Services is an equal opportunity employer and gives all qualified applicants consideration of employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights notice from the Department of Labor.