Document Control Lead

Mace; Indianapolis (IN); Hybrid; USD 95,000 - 150,000; Full time

Job summary

Mace is seeking a senior Document Control professional to define and manage end-to-end turnover documentation for large capital projects in the Indianapolis area. You will ensure proper use of systems like Aconex, EPIC, Procore, and Unifier to maintain compliant, audit-ready records.

The role requires 10+ years of experience in GMP-related document control, with a strong focus on turnover processes, data integrity, and cross-system coordination across EPCM contractors and client Operations teams.

Qualifications

• Bachelor’s degree in a relevant field and 10+ years of document control on large capital programs.
• Proven experience with formal DMS systems (Aconex, Veeva Vault, or equivalents).
• Experience in GMP pharmaceutical or biotechnology capital projects and data integrity requirements.
• Strong knowledge of document review cycles, turnover processes, and master record maintenance.

Responsibilities

• Define and document end-to-end documentation flow from EPCM contractors to PMs at Mechanical Completion and to CQ/TMP systems.
• Identify approved systems for collection of turnover documents at each stage.
• Oversee TMP integration with Client document/data systems (EIDA, Kneat, MCPlus, EPIC, Aconex, Procore, Unifier).
• Ensure EPIC remains the master repository and Aconex for document control and transmittal management.
• Verify CM- and vendor-submitted turnover documentation for quality and contract compliance.
• Define and enforce entry/exit criteria for MC, Transfer of Care, PSSR, and TCCC; maintain a Master Turnover Register.
• Deliver audit-ready turnover docs, validate TOP completeness, and ensure punch list closeout prior to Final TCCC transfer.
• Review weekly/monthly turnover reports for accuracy, risks, and decisions; report performance to program leadership.

Skills

Detail-oriented

Stakeholder management

Analytical thinking

Problem solving

Education

Bachelor's degree in Engineering, Science, Information Management, or related discipline

Tools

Aconex

Veeva Vault

SharePoint

Procore

Kneat

EPIC

Unifier

Primavera P6

Job description

At Mace, our purpose is to redefine the boundaries of ambition. We believe in creating places that are responsible, bringing transformative impact to our people, communities and societies across the globe. To learn more about our purpose, culture, and priorities, visit our strategy site.

Within our consult business, we harness our unique combination of leading-edge practical expertise and project delivery consultancy to unlock the potential in every project.

Our Values

• Safety first - Going home safe and well


• Client focus - Deliver on our promise


• Integrity - Always do the right thing


• Create opportunity - For our people to excel

You’ll Be Responsible For

• Define and document the end-to-end process for how documentation flows from EPCM contractors to the PMs at Mechanical Completion (MC), and on to either the CQ firms (PVP systems) or the TMP (non-PVP systems), prior to final turnover to Client Operations at TCCC.


• Identify and document the approved systems through which turnover documentation (design documents, CTOPs, VTOPs, and MC/TCCC approvals) is collected at each stage of the flow.


• Oversee the TMP's integration and use of Client's document and data systems (EIDA, Kneat, MCPlus, EPIC, Aconex, Procore, and Unifier), confirming each operates as the controlled system of record for its designated document set.


• Hold the TMP accountable for maintaining EPIC as the master repository for construction turnover documentation and Aconex for document control, correspondence, and transmittal management.


• Hold the TMP accountable for verifying CM- and vendor-submitted turnover documentation (CTOPs, VTOPs, and addenda) for quality and completeness against contract and specification obligations.


• Confirm the TMP defines and enforces entry and exit criteria for Mechanical Completion, Transfer of Care, PSSR, and TCCC, and maintains a Master Turnover Register as the controlled record of turnover and document status.


• Confirm the TMP delivers audit-ready turnover documentation, validates TOP completeness, PSSR completion, and punch list closeout ahead of Final TCCC transfer to Operations.


• Review the TMP's weekly and monthly turnover reports for accuracy and completeness, including RAG status, key risks, and decisions required, and monitor and report on TMP document control performance to program leadership.

You’ll Need To Have

• Bachelor's degree in Engineering, Science, Information Management, or a related discipline.


• 10+ years of document control experience on large capital programs.


• Demonstrated experience with a formal DMS (Aconex, Veeva Vault, SharePoint with document control configuration, or equivalent).


• Experience in GMP pharmaceutical or biotechnology manufacturing capital projects.


• Deep understanding of GMP document control requirements (FDA 21 CFR Part 11, EU Annex 11 data integrity requirements).


• Experience managing contractor deliverable registers and document review cycles.


• Proficiency in Microsoft Office suite and document management platforms.


• Experince with Aconex or Veeva Vault specifically.


• Knowledge of Primavera P6 at a user level (for schedule interface).

Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all of the criteria, please apply as you may still be the best candidate for this role or another role within our organization.

We are also open to discussing part time, flexible, and hybrid working options if suitable within the role.