Documentation Management Lead

Synerg; South San Francisco (CA); On-site; USD 120,000 - 180,000; Full time

Job summary

Syner-G is seeking a Documentation Management Lead to support the D&C Project Controls and Site Services organization for a major capital program. You will oversee document workflows, records, and information management across engineering, construction, commissioning, and site services, ensuring accuracy and accessibility throughout the project lifecycle.

The role focuses on reliability engineering and requires hands-on use of Autodesk Forma with cross‑functional collaboration among Project

Qualifications

• Bachelor's degree in Engineering, Construction Management, Information Management, Business, or related field; equivalent experience may be considered.
• Hands‑on experience with Autodesk Forma is required.
• Strong understanding of construction/project documentation workflows and document lifecycle management.
• Experience working with engineering drawings, specifications, submittals, RFIs, change documentation, turnover packages, and project records.
• Experience coordinating documentation across multiple internal and external stakeholders.

Responsibilities

• Lead documentation management activities across D&C projects and site-services workstreams.
• Establish and maintain project documentation standards, workflows, naming conventions, metadata, and filing structures.
• Manage document lifecycle from creation and review through approval, issuance, revision, archival, and turnover.
• Serve as the primary documentation/information-management contact for Project Controls and Site Services.
• Administer and support Autodesk Forma workflows and project information management.
• Coordinate documentation and information exchange between engineering firms, construction contractors, vendors, project controls, commissioning, and site stakeholders.
• Develop and maintain document registers, transmittals, logs, review cycles, and status reports.
• Ensure documentation aligns with project controls requirements, contractual requirements, and client standards.
• Monitor document deliverables against project schedules and identify gaps, overdue items, and potential impacts.
• Support integration of documentation management with scheduling, cost controls, change management, procurement, and construction management.

Skills

Documentation management

Project controls

Stakeholder coordination

Metadata management

MS Excel

SharePoint

Team leadership

Education

Bachelor's degree in Engineering/Construction Management/Information Management

Related field or equivalent experience

Tools

Autodesk Forma

Autodesk Construction Cloud

Primavera P6

MS Project

BIM/CDE environments

Job description

COMPANY DESCRIPTION

A career here is life-enhancing.

At Syner-G, we enable our people to build careers that impact positively on their quality of life. Through our expertise, insight, consulting and management skills, we accelerate breakthrough science and delivery of life-enhancing therapies to more patients. We work across a diverse range of clients and projects, supporting many organizations from the most critical phases of the drug discovery and approval process through to commercialization. It is meaningful, varied and thought-provoking work with a strategic emphasis, a solutions-driven approach and significant, real-world outcomes, from science to delivery/success. To learn more about who we are and what drives us, watch our company video here.

Underpinning this mission is a culture that aligns perfectly with what we want to achieve. We enable our people to grow, we support them in their learning and we reward them in so many different ways. In return, they play an instrumental role in maintaining our reputation across the globe as a strategic biopharma product development and delivery partner.

Syner-G was recently honored with BioSpace's "Best Places to Work" 2026 award, for the third consecutive year, along with many other award-winning programs to make a career here truly life-enhancing. These recognitions are a testament to our commitment to fostering a positive and engaging work environment for our employees, with a particular emphasis on culture, career growth and development opportunities, financial rewards, leadership and innovation.

At Syner-G, we recognize that our team members are our most valuable asset. Join us in shaping the future, where your talents are valued, and your contributions make a meaningful impact.

For more information, visit www.Synergbiopharma.com

POSITION OVERVIEW

We are seeking a Documentation Management Lead to support the Design & Construction (D&C) Project Controls and Site Services organization for a major capital program. This role will provide leadership and oversight of project documentation, information management, document workflows, and project records across multiple engineering, construction, commissioning, and site-services workstreams. The ideal candidate brings strong experience managing documentation within complex pharmaceutical, biotechnology, life sciences, or other highly regulated capital projects, with hands‑on experience using Autodesk Forma and related Autodesk platforms. This individual will serve as a key connection point between Project Controls, Engineering, Construction, contractors, site teams, and project leadership to ensure project information is accurate, accessible, current, and managed throughout the project lifecycle.

This position is internally classified as a Sr. Project Coordinator and will have a primary focus on reliability engineering.

WORK LOCATION

Travel to client sites may be required up to 100%, based on project demands and client expectations.

KEY RESPONSIBILITIES

(This list is not exhaustive and may be supplemented or adjusted as necessary.)

• Lead documentation management activities across D&C projects and site-services workstreams.
• Establish and maintain project documentation standards, workflows, naming conventions, metadata, and filing structures.
• Manage document lifecycle from creation and review through approval, issuance, revision, archival, and turnover.
• Serve as the primary documentation/information-management point of contact for Project Controls and Site Services.
• Administer and support Autodesk Forma workflows and project information management.
• Coordinate documentation and information exchange between engineering firms, construction contractors, vendors, project controls, commissioning, and site stakeholders.
• Develop and maintain document registers, transmittals, drawing/document logs, review cycles, and status reports.
• Ensure documentation aligns with project controls requirements, contractual requirements, and client standards.
• Monitor document deliverables against project schedules and identify gaps, overdue items, and potential impacts to project execution.
• Support integration of documentation management with project scheduling, cost controls, change management, procurement, and construction management processes.
• Establish dashboards and reporting to provide leadership visibility into documentation status, aging, approvals, and outstanding deliverables.
• Support project closeout and turnover activities, ensuring complete and properly indexed project records.
• Identify opportunities to improve documentation workflows, reduce manual processes, and increase visibility across project teams.
• Provide guidance and mentoring to document control and project support personnel.
• Partner with Project Controls leadership to develop scalable documentation-management processes across the site/program.

QUALIFICATIONS AND REQUIREMENTS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements below represent the education, experience, skills, knowledge, and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education:

• Bachelor's degree in Engineering, Construction Management, Information Management, Business, or related field; equivalent experience may be considered.

Technical Experience:

• Experience supporting Design & Construction, Engineering, Construction Management, or Facilities projects.
• Hands‑on experience with Autodesk Forma is required.
• Strong understanding of construction/project documentation workflows and document lifecycle management.
• Experience working with engineering drawings, specifications, submittals, RFIs, change documentation, turnover packages, and project records.
• Experience coordinating documentation across multiple internal and external stakeholders.

Knowledge, Skills, and Abilities:

• Strong understanding of document version control, metadata, approval workflows, and document quality requirements.
• Advanced Microsoft Office skills, particularly Excel, SharePoint, and Teams.
• Strong understanding of construction/project documentation workflows and document lifecycle management.
• Experience working with engineering drawings, specifications, submittals, RFIs, change documentation, turnover packages, and project records.
• Experience coordinating documentation across multiple internal and external stakeholders.

Preferred Qualifications:

• Experience within pharmaceutical, biotechnology, life sciences, or GMP-regulated environments.
• Experience supporting large‑scale facility construction, expansion, retrofit, or manufacturing site programs.
• Experience with Autodesk Construction Cloud, BIM/CDE environments, or other Autodesk information‑management platforms.
• Experience integrating documentation processes with Primavera P6, MS Project, or other project scheduling tools.