Document Control Coordinator III

RPT Alliance; Minnesota; On-site; USD 60,000 - 90,000; Full time

Job summary

Bowman has a Document Control Coordinator III (Oil & Gas) role in Houston, TX. The position supports document control, retention, and reporting for EPC projects.

The ideal candidate will have 4–7 years of experience, strong English communication, and proficiency with MS Office and Omega 365. You will maintain systems, ensure version control, and assist with audits and turnover.

Qualifications

• High School diploma or equivalent certification.
• 4-7 years of experience in document control or related field.
• Understanding engineering/construction projects, nomenclature, and document numbering.
• Experience with Omega 365 document control software preferred.
• Excellent written and verbal communication skills.
• Strong integrity, creativity, persistence, curiosity, and enthusiasm.
• Self-starter with strong analytical skills in a multi-disciplinary team.
• Strong computer skills, including MS Office.
• Proficient in written and spoken English.

Responsibilities

• Maintain the master document management system ensuring accurate data entry, timely review, approval, checking, and release of project documentation.
• Ensure project documentation/version control and distribution to project stakeholders.
• Work with project team to ensure records are complete, accurate, and compliant with requirements.
• Maintain lists, logs, matrices, and tracking systems related to documents and records.
• Assist with management of change execution and status reporting.
• Facilitate project job books development and turnover to clients.
• Assist with project close-out activities.
• Finalize the closeout of project records.
• Participate in audits and support corrective/preventative actions.
• Coordinate with project team members and foster open communication.
• Strive for continuous improvement across all areas of work.
• Other duties as required.

Skills

Excellent communication

Self-starter

Team collaboration

Creativity and curiosity

Integrity

Analytical skills

English proficiency

Problem solving

Education

High School diploma or equivalent

Tools

Omega 365 document control

MS Office

Job description

Bowman has an opportunity for a Document Control Coordinator III (Oil & Gas) to join our team in Houston, TX.

At Bowman, we believe in creating opportunities for aspiring people to thrive and achieve ambitious goals. That's why a career at Bowman is more than a job. It is an opportunity to be part of a diverse and engaged community of professionals, to be treated as a respected and valued member of a motivated team and to be empowered to do exceptional work that advances the best interest of everyone involved. We recognize the importance of creating a work environment that is both rewarding to our employees and supportive of our unwavering commitment to provide unparalleled service to our clients.

Purpose:

Provide technical and non-technical support to all activities in respect to document control, document retention, and document reporting.

Competencies:

• Document Control – Engineering/EPC Projects
• Records Retention
• Vendor Data

Responsibilities:

• Maintain the master document management system ensuring accurate data entry, timely review, approval, checking, and release of project documentation.
• Ensure project documentation/version control and accurate and timely distribution/transmission to project stakeholders.
• Work with project team members to ensure records are complete, accurate, and compliant with project and company document creation, control, retention, and reporting requirements.
• Maintain lists, logs, matrices, and tracking system related to documents and records.
• Assist with management of change execution and status reporting.
• Facilitate project job books development and turnover to clients.
• Assist with project close-out activities.
• Finalize the closeout of project records.
• Participate in third-party and internal quality audits involving area of responsibility and assist with related corrective/preventative action planning and implementation.
• Coordinate with and foster open lines of communication amongst all project team members.
• Strive for continuous improvement across all areas of work.
• Other duties as required.

Success, Metrics, and Competencies:

Ideal candidate will consistently demonstrate...

• Ability to work both independently and within a team environment.
• Ability to effectively communicate with all levels of the organization and external partners.
• Highly motivated and problem-solving attitude.
• Strong sense of urgency in responding to constituents.
• Strong work ethic and commitment to quality.
• Commitment to promoting the reputation of the company through quality of work.
• Aspirations to grow professionally and advance within the company.

Qualifications:

• High School diploma or equivalent certification.
• Four to seven (4-7) years of experience.
• Understanding engineering and construction projects, nomenclature, and associated document numbering conventions.
• Current Omega 365 document control software experience preferred.
• Excellent communication skills – written and verbal.
• High level of personal integrity, creativity, persistence, curiosity, and enthusiasm.
• The candidate should be a self-starter, possess strong analytical skills, and enjoy working in a multi-disciplinary team environment.
• Strong computer skills (MS Office).
• Proficient in both written and spoken English.

About Bowman

Are you ready to build a career that makes a lasting impact? At Bowman, our people are at the center of everything we do. We're committed to creating an environment where employees can thrive both personally and professionally, while helping to shape the infrastructure of tomorrow.

A career at Bowman means being part of a collaborative, forward-thinking organization where innovation, inclusion, and growth are encouraged at every level. We offer competitive compensation, a supportive work environment, and benefits designed to help our employees succeed.

Our comprehensive benefits package includes:

• Medical, dental, vision, life, and disability insurance
• 401(k) retirement savings plan with company match
• Paid time off, sick leave, and paid holidays
• Tuition reimbursement and professional development support
• Discretionary bonuses and other performance-based incentives
• Employee Assistance Program (EAP), wellness initiatives, and employee discounts
• Eligibility for certain benefits may vary based on position, location, and employment status.

Physical Demands and Working Environment:

• Partially indoor professional office environment which may include exposure to bright/dim light, noise, fumes, odors, and traffic.
• Mobility around an office environment.
• Frequent and prolonged use of standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
• Occasional lifting or carrying up to 20 pounds.
• Occasional pushing or pulling up to 20 pounds.
• Occasional reaching outward or above shoulder.

Job Description Disclaimer

Note: While this job description is intended to be an accurate reflection of the job requirements, it is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Management reserves the right to modify, add, or remove duties from particular jobs and to assign other duties as necessary at any time with or without notice.

Bowman is proud to be an Equal Opportunity Employer committed to fostering a diverse and inclusive workplace where all employees feel valued and respected. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. For our EEO Policy Statement, please click here. If you'd like more information on your EEO rights under the law, please click here.

Bowman has an obligation to provide and maintain a safe, healthy, and productive environment for its employees and clients. We are committed to maintaining a drug and alcohol-free workplace.

If you have any questions about the application process, please email [e-mail].