Document Control & Compliance Specialist

Waaree Solar Americas Inc.; Brookshire (TX); On-site; USD 42,000 - 64,000; Full time

Job summary

Waaree Solar Americas Inc. is seeking a Document Control Specialist to manage the flow of documents across the organization, ensuring production quality through robust document management.

You will handle control, retrieval, and archival tasks for production and quality records, while safeguarding sensitive information. The role collaborates with Production, Engineering, and Quality to prepare documentation for audits and compliance, and provides training on the document management system.

Qualifications

• High school diploma or equivalent; associate’s degree or higher is a plus.
• 1–2 years in document control, quality assurance, or similar admin role, preferably in manufacturing or engineering.
• Strong attention to detail and organizational skills.
• Familiarity with document control systems (e.g., SharePoint, Documentum) or similar software.
• Excellent communication and interpersonal skills.
• Knowledge of ISO 9001, IEC standards, or other industry regulations is a plus.
• Ability to handle confidential and sensitive information responsibly.
• Proficient in Microsoft Office and document management software.
• Office-based role with some time in manufacturing facility.

Responsibilities

• Maintains an organized system for document storage, retrieval, and distribution of production and QC documents, specs, and certifications.
• Ensures documents are reviewed, updated, and version-controlled; only current documents are used.
• Monitors compliance with internal policies, ISO/IEC standards, and regulatory requirements.
• Keeps records of updates, approvals, revisions; tracks document control activities.
• Retrieves relevant documents for projects, audits, or inspections for production, engineering, and quality teams.
• Collaborates with Quality, Engineering, and Production to prepare and file documents for compliance and projects.
• Assists internal and external audits with up-to-date documents available for review.
• Provides training on document control procedures and the document management system.
• Suggests improvements to document control processes and systems for efficiency and accuracy.
• Ensures safety and operational protocol compliance in document control activities.
• Conducts line audits for document reviews per Waaree documentation.
• Supports the process quality team.
• Other duties as assigned.

Skills

Attention to detail

Organizational skills

Communication skills

Education

Associate's degree or higher in business administration, engineering, or related field

Tools

SharePoint

Documentum

Microsoft Office Suite

Job description

Waaree Solar Americas Inc. is seeking a Document Control Specialist to manage the flow of documents across the organization, ensuring production quality through robust document management.

You will handle control, retrieval, and archival tasks for production and quality records, while safeguarding sensitive information. The role collaborates with Production, Engineering, and Quality to prepare documentation for audits and compliance, and provides training on the document management system.