Document Control Admin - Engineering Dept

Saulsbury; Texas; On-site; USD 36,000 - 60,000; Full time

Job summary

Saulsbury Industries in Odessa, TX, seeks a Document Control Administrator to create and maintain engineering document files and manage high-volume workflows.

You will track vendor and client documents, generate reports, and ensure timely document reviews and responses. The role requires organization, strong communication, and the ability to work in office settings with occasional cross-training.

Qualifications

• Oil and gas experience preferred.
• High school diploma or GED required.
• Valid driver’s license and background check.
• Must be able to lift and be on feet for extended periods.
• Proficient with MS Office for document control tasks.
• Strong organizational and communication skills.

Responsibilities

• Create and maintain engineering document files.
• Track and schedule procured client and vendor docs.
• Maintain document control reports and logs.
• Coordinate workflow through internal reviews and respond with comments.
• Adapt to client document control systems.
• Create project job books for required projects.
• Identify delays and report to supervisor.
• Manage Saulsbury FTP site for projects.
• Assist with office supplies and Houston office maps.
• Support engineering luncheons and mail distribution.
• Cross-train in other administrative areas as needed.

Skills

Communication

Time management

Organizational skills

Attention to detail

Teamwork

Independent worker

Education

High School Diploma or GED

Tools

MS Word

Excel

PowerPoint

Outlook

Job description

Take your next step with Saulsbury Industries!

Location: Odessa, TX

Type: Full Time – In Office

Job Summary

Responsible for the creation and maintenance of engineering document files. Must be able to manage a high-volume workload and work in a team. The document control admin must track, maintain, and schedule the procured client and vendor documents. Maintain efficient workflow of vendor and client documents and be able to identify delays or issues that interfere in workflow processes and report to supervisor.

Responsibilities

• Responsible for the creation and maintenance of engineering project electronic file structure received from clients and vendors
• Responsible for the tracking and scheduling of procured client and vendor documentation
• Responsible for the creation and maintenance of document control reports and logs for require engineering projects
• Maintain efficient workflow of vendor and client documents through the engineering internal review phase and return engineering comments to the vendors or to the project engineering team for further action, when applicable
• Ability to adapt to client document control systems
• Creating and issuing project job books for all required projects
• Identify delays or issues that interfere with the workflow process and report to the Supervisor.
• Manage Saulsbury Engineering FTP site for required projects
• Assist in Engineering office supplies includes ordering, organization and distribution
• Assist in creation and management of Houston engineering office maps and phone lists
• Assist in, set up and take down of all Engineering luncheons
• Assist in distributing Houston Engineering office mail
• Assist in Engineering copiers, paper, and copy room
• Assisting lead on manual check request for Odessa, Abilene & Houston offices
• Willing to cross train in other areas of Engineering Administration as directed

Requirements

• Minimum 1 to 3 years’ oil and gas industry experience preferred
• High School Diploma / GED
• Valid Driver's License
• Drug Screen & Background Check required
• Ability to lift, bend, stoop, sit, stand, and reach for extended periods of time
• The right candidate will be able to prioritize and demonstrate initiative
• Attention to detail, accuracy and ability to handle pressure are essential for success
• Computer literate and competent in the use of MS Word, Excel, PowerPoint, and Outlook required
• Familiar with the types of equipment used in process plants – field or vendor experience a plus
• Knowledge of clerical and administrative procedures and systems such as filing & recordkeeping
• Knowledge and ability to operate standard office equipment
• Solid communication skills, professional attitude, and works well and in harmony with others
• Some overtime may be required with management approval
• Strong organizational skills including alphabetization and numerical filing
• Ability to work independently and excellent time management skills

Saulsbury is an equal opportunity employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, disability, sex, sexual orientation, gender identity or expression, age, national origin, veteran status.